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Pay Rule Calculator (Middleware)

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 3 releases in its history.

Award

24 Oct 2025 at 14:57

UK7 - Contract Details Notice
Award

17 Oct 2025 at 12:44

UK6 - Contract Award Notice
Tender

12 May 2025 at 10:58

UK4 - Tender Notice
Summary of the contracting process

Transport for Wales Rail Limited, operating as a sub-central government entity in the UK, has undertaken a procurement process to acquire a Pay Rule Calculator middleware solution, including Software as a Service (SaaS) licences and associated implementation services. This contract is in the industry category of IT services and software development. The procurement used an open, competitive flexible procedure and refers specifically to the region of Wales (UKL15). The award, valued at £808,800, was signed on 23rd October 2025 and spans a period from 1st November 2025 to 1st November 2028. This procurement process is part of a broader strategic aim to replace an end-of-life pay rule calculation system, thus ensuring continued operation alongside existing rostering solutions.

For businesses in software development and IT services, especially those offering off-the-shelf middleware solutions, this contract provided a significant opportunity to secure a long-term engagement with a notable public authority buyer. Companies with experience in SaaS, implementation, training, and software maintenance would have been well-suited to compete. The procurement process was structured to accommodate competitive enforcements while emphasising quality and commercial evaluations, making it particularly appealing for SMEs capable of meeting the financial and technical suitability criteria. The potential for additional consultancy and support services further extends the growth opportunities for the winning supplier within Transport for Wales Rail Limited's operational landscape.

How relevant is this notice?

Notice Information

Notice Title

Pay Rule Calculator (Middleware)

Notice Description

The Authority wishes to procure Software as a Services (SaaS) licenses for preferably a suitable Off the Shelf (OTS) solution for middleware, implementation services including training and ongoing software maintenance and support.TfW are looking to replace their pay rule calculation system. This is a system that takes a daily import from a rostering system, calculates employee hours according to present pay rules and then allows payroll staff to adjust any employee's timesheet where necessary.

Lot Information

Lot 1

Options: Options to purchase additional licenses in the event a review of HR systems results in the solution being required for use by TFW wider group, potential increase in licenses to support additional staff and organisational growth. Call off of additional consultancy and support services during the term of the agreement.

Renewal: Two further periods of up to 12 months each at TFW discretion (24 months max)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051090
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068256-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£609,999 £500K-£1M
Lots Value
£609,999 £500K-£1M
Awards Value
£674,000 £500K-£1M
Contracts Value
£674,000 £500K-£1M

Notice Dates

Publication Date
24 Oct 202510 months ago
Submission Deadline
13 Jun 2025Expired
Future Notice Date
Not specified
Award Date
12 Sep 202511 months ago
Contract Period
1 Nov 2025 - 1 Nov 2028 3-4 years
Recurrence
2030-09-05

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

UKG

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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