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The Provision of Reprographic Services

Mayor's Office for Policing and Crime

This public procurement record has 7 releases in its history.

TenderUpdate

24 Jul 2026 at 09:03

UK4 - Tender Notice
Tender

22 Jul 2026 at 21:15

UK4 - Tender Notice
PlanningUpdate

30 Jul 2025 at 12:36

UK1 - Pipeline Notice
PlanningUpdate

16 Jul 2025 at 10:17

UK1 - Pipeline Notice
PlanningUpdate

15 Jul 2025 at 17:39

UK1 - Pipeline Notice
PlanningUpdate

15 Jul 2025 at 14:03

UK1 - Pipeline Notice
Planning

23 May 2025 at 09:54

UK1 - Pipeline Notice
Summary of the contracting process

The Mayor’s Office for Policing and Crime, for the Metropolitan Police Service, is procuring a secure managed reprographic and printing service. The work covers production, copying, scanning and printing of court, evidential and other operational documents, delivered reactively to meet police and criminal justice demand. The supplier must provide and operate all necessary equipment, paper, toner, consumables and associated resources. Services must be delivered from supplier-operated premises in the United Kingdom that meet the Metropolitan Police Service’s security standards and can handle sensitive and confidential information. This is a service contract covering reprographic services, printing and related services, and photocopying and offset printing equipment. The opportunity is identified as suitable for small and medium-sized enterprises.

The procurement has reached tender: the buyer has invited offers through an open procedure. Enquiries were due by 7 August 2026 at 23:59, and tenders are due by 19 August 2026 at 23:59. The planned award decision date is 24 September 2026 at 23:59. The initial contract period is 30 April 2027 to 29 April 2030, with a unilateral extension option for further periods up to 48 months, ending no later than 29 April 2034. The estimated value is £2,966,103 excluding VAT, or £3,559,324 including VAT. Evaluation is weighted 45% technical, 40% pricing, 10% social value, 2.5% business continuity and disaster recovery, and 2.5% security. Electronic tender submission is allowed in English.

This opportunity suits a specialist secure printing or managed reprographics provider with experience delivering services of comparable scope, scale, value and complexity. Bidders need sufficient economic and financial standing, assessed through the authority’s Financial Viability Risk Assessment Tool; a parent company guarantee or other parent support may be considered where financial thresholds are not met. The successful supplier must have the operational capacity to provide, maintain and resource printing, copying and scanning equipment, together with paper, toner and other consumables, on a reactive basis. Its premises and processes must protect sensitive and confidential police, court and evidential material. Personnel involved in delivery must already hold, or be capable of obtaining before contract start, National Non-Police Personnel Vetting Level 2 and Counter-Terrorist Check clearance. Strong technical, security, continuity and social-value capability will support competition.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Reprographic Services

Notice Description

The Metropolitan Police Service (MPS) requires the provision of a secure managed reprographics and printing service for the production, copying, scanning and printing of court, evidential and other operational documentation. The service is critical to the delivery of police and criminal justice processes and will be required on a reactive basis to meet operational demand. The appointed supplier will be responsible for providing all equipment, consumables and associated resources necessary to deliver the service, including printing and copying equipment, paper, toner and other consumables. The service must be delivered from supplier-operated premises that meet the MPS's required security standards and are capable of handling sensitive and confidential information. Staff Personnel involved in the delivery of the service must hold, or be capable of obtaining, National Non-Police Personnel Vetting Level 2 (NPPV2) and Counter-Terrorist Check (CTC) prior to the start of the contract.

Lot Information

Lot 1

Options: The right to additional purchases while the contract is valid. Any other material changes to the scope of the contract may be agreed via the change control procedure.

Renewal: Initial period of 3 years with unilateral option to extend for further periods up to 48 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052043
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070008-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30120000 - Photocopying and offset printing equipment

79520000 - Reprographic services

79800000 - Printing and related services

Notice Value(s)

Tender Value
£2,966,103 £1M-£10M
Lots Value
£2,966,103 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
3 Sep 2025Expired
Award Date
Not specified
Contract Period
30 Apr 2027 - 29 Apr 2030 3-4 years
Recurrence
2026-09-25

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mayor's Office for Policing and Crime
Additional Buyers

The Mayor's Office for Policing And Crime

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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