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The Provision of Reprographic Services

The Mayor's Office for Policing And Crime

This public procurement record has 8 releases in its history.

Award

13 Oct 2026 at 19:24

UK6 - Contract Award Notice
TenderUpdate

24 Jul 2026 at 09:03

UK4 - Tender Notice
Tender

22 Jul 2026 at 21:15

UK4 - Tender Notice
PlanningUpdate

30 Jul 2025 at 12:36

UK1 - Pipeline Notice
PlanningUpdate

16 Jul 2025 at 10:17

UK1 - Pipeline Notice
PlanningUpdate

15 Jul 2025 at 17:39

UK1 - Pipeline Notice
PlanningUpdate

15 Jul 2025 at 14:03

UK1 - Pipeline Notice
Planning

23 May 2025 at 09:54

UK1 - Pipeline Notice
Summary of the contracting process

The Mayor’s Office for Policing and Crime is buying a secure, managed reprographics and printing service for the Metropolitan Police Service. The supplier produces, copies, scans and prints court, evidential and other operational documents as police and criminal justice work requires. The service includes all equipment, paper, toner and other consumables, and must be run from supplier-operated premises that meet police security standards and can handle confidential information. The work is for delivery in London. This is a specialist printing and document-production service, combining reprographics with secure handling of sensitive operational material; it is not simply a purchase of printing equipment.

The procurement has been awarded to EQUANS SERVICES LIMITED following an open procedure. The award is recorded as pending, with the award dated 13 October 2026; the scheduled contract signature date is 2 November 2026. The single lot is valued at £2,966,103 excluding VAT (£3,559,324 including VAT). The initial contract period runs from 30 April 2027 to 29 April 2030, with an option to extend by up to four years in aggregate, to 29 April 2034. Additional purchases may also be made during the contract. Evaluation weighted technical quality at 45%, price at 40%, social value at 10%, business continuity and disaster recovery at 2.5%, and security at 2.5%. One bid was received. The lot was identified as suitable for SMEs.

For suppliers considering comparable future work for the Mayor’s Office for Policing and Crime, this award indicates demand for an end-to-end secure reprographics operation supporting police and criminal justice activity. A credible competitor would need the premises, equipment, consumables and staffing to provide reactive printing, copying and scanning at similar scope, scale and complexity, while protecting sensitive court, evidential and operational material. Staff must hold, or be able to obtain before service begins, National Non-Police Personnel Vetting Level 2 and Counter-Terrorist Check clearance. The buyer also assessed financial standing, technical delivery capability, business continuity and disaster recovery, security, price and social value. The single-lot structure and the buyer’s stated SME suitability indicate that smaller firms may be relevant, provided they can demonstrate the required financial resilience and secure service capacity.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Reprographic Services

Notice Description

The Metropolitan Police Service (MPS) requires the provision of a secure managed reprographics and printing service for the production, copying, scanning and printing of court, evidential and other operational documentation. The service is critical to the delivery of police and criminal justice processes and will be required on a reactive basis to meet operational demand. The appointed supplier will be responsible for providing all equipment, consumables and associated resources necessary to deliver the service, including printing and copying equipment, paper, toner and other consumables. The service must be delivered from supplier-operated premises that meet the MPS's required security standards and are capable of handling sensitive and confidential information. Staff Personnel involved in the delivery of the service must hold, or be capable of obtaining, National Non-Police Personnel Vetting Level 2 (NPPV2) and Counter-Terrorist Check (CTC) prior to the start of the contract.

Lot Information

Lot 1

Options: The right to additional purchases while the contract is valid. Any other material changes to the scope of the contract may be agreed via the change control procedure.

Renewal: Initial period of 3 years with unilateral option to extend for further periods up to 48 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052043
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096752-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30120000 - Photocopying and offset printing equipment

79520000 - Reprographic services

79800000 - Printing and related services

Notice Value(s)

Tender Value
£2,966,103 £1M-£10M
Lots Value
£2,966,103 £1M-£10M
Awards Value
£2,966,103 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 2026Today
Submission Deadline
19 Aug 2026Expired
Future Notice Date
3 Sep 2025Expired
Award Date
13 Oct 2026Yesterday
Contract Period
30 Apr 2027 - 29 Apr 2030 3-4 years
Recurrence
2026-09-25

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Mayor's Office for Policing And Crime
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

Engie Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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