Notice Information
Notice Title
24077 Provision of Library Management System for the Spine Network
Notice Description
he Authority is a member of the SPINE consortium, which is responsible for delivering a shared database between all members of the consortium - * Cambridgeshire County Council, * Norfolk County Council, * Peterborough City Council * Suffolk County Council. The system manages all customer and stock items for the services, alongside links to third party platforms such us eBook venders, open plus, self service machines and online databases. It is the core database that controls how library services operate and managed their processes. Four separate SAAS agreements will be awarded to one Supplier who can meet the requirements in full, for an initial contract term of 48 months with a potential of extension of a further 24 months. The Total estimated value of this procurement is PS1,500,000 inclusive of Vat. Individual value for each SPINE member was approximately between PS40,000 - PS70,000 annually. Bidders were invited to submit their submissions via the ProContract E-tendering system.
Lot Information
Lot 1
Options: rate card
Renewal: up to 24 months
Planning Information
Owing to the requirement being more off the shelf than needing anything bespoke, it was felt speaking with suppliers at national showcase days to seek their feedback on timelines and best practice, as well as where the industry currently was in terms of new technology, was a better use and of more value to the Authorities. Questions asked was around: Ideal tender period implementation period business Continuity and Disaster Recovery Exit planning Social value requesting blank quote sheets to understand what elements are included in bidders' pricing thinking. Contract management given 4 authorities. What made the bidder unique in the market
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-052701
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004251-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48000000 - Software package and information systems
79995000 - Library management services
Notice Value(s)
- Tender Value
- £1,250,000 £1M-£10M
- Lots Value
- £1,250,000 £1M-£10M
- Awards Value
- £984,536 £500K-£1M
- Contracts Value
- £984,536 £500K-£1M
Notice Dates
- Publication Date
- 19 Jan 20261 months ago
- Submission Deadline
- 1 Sep 2025Expired
- Future Notice Date
- 18 Jun 2025Expired
- Award Date
- 14 Oct 20254 months ago
- Contract Period
- 30 May 2026 - 30 May 2030 4-5 years
- Recurrence
- 2029-05-30
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAMBRIDGESHIRE COUNTY COUNCIL
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- procurementandcommercial@cambridgeshire.gov.uk, procurementbusinesssupport@suffolk.gov.uk, procurementcontracts@peterborough.gov.uk, sourcingteam@norfolk.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- ALCONBURY WEALD, HUNTINGDON
- Postcode
- PE28 4YE
- Post Town
- Peterborough
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH6 Suffolk
- Small Region (ITL 3)
- TLH62 Ipswich
- Delivery Location
- TLH1 East Anglia, TLH11 Peterborough, TLH12 Cambridgeshire CC, TLH14 Suffolk CC, TLH15 Norwich and East Norfolk, TLH16 North and West Norfolk, TLH17 Breckland and South Norfolk
-
- Local Authority
- Ipswich
- Electoral Ward
- Gipping
- Westminster Constituency
- Ipswich
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/004251-2026
19th January 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/066275-2025
17th October 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/038892-2025
10th July 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/027733-2025
27th May 2025 - Preliminary market engagement notice on Find a Tender -
https://procontract.due-north.com/Procurer/Advert/View?advertId=5b240e8e-df50-f011-813a-005056b64545&fromAdvertEvent=True
all tender documents can be found via Cambridgeshire County Council's ProContract etendering portal. advert: https://procontract.due-north.com/Procurer/Advert/View?advertId=5b240e8e-df50-f011-813a-005056b64545&fromAdvertEvent=True main portal opportunity page: https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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