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24077 Provision of Library Management System for the Spine Network

Cambridgeshire County Council

This public procurement record has 4 releases in its history.

Award

19 Jan 2026 at 11:09

UK7 - Contract Details Notice
Award

17 Oct 2025 at 12:18

UK6 - Contract Award Notice
Tender

10 Jul 2025 at 12:03

UK4 - Tender Notice
Planning

27 May 2025 at 13:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process led by Cambridgeshire County Council for the "24077 Provision of Library Management System for the Spine Network" has reached the award stage, with the contract awarded on 15th December 2025. The buying organisation, part of a consortium including Norfolk, Peterborough, and Suffolk County Councils, intends to establish a robust library management system serving all consortium members. This open procedure contract, valued at approximately £1,500,000 inclusive of VAT, has a duration of 48 months with an optional extension of up to 24 months. The service, commencing on 31st May 2026 and reaching completion on 30th May 2030, covers multiple locations across the UKH regions, such as Alconbury Weald, Norwich, Peterborough, and Ipswich. The awarded supplier, CIVICA UK LIMITED, headquartered in London, will deliver a comprehensive software package and information systems specifically designed for library management services.

This tender offers substantial opportunities for businesses involved in the library management and software sectors. Companies specialising in software packages, particularly those offering solutions for public sector services and information systems, will find significant scope for involvement. Beyond the immediate contract, there is potential for add-ons and customised modules tailored to consortium needs, highlighting opportunities for firms capable of innovating within the library service domain. Endeavours to engage with additional technology or service providers for bespoke software enhancements, consultancy, and training services mean medium and large-scale enterprises with proven experience in these areas are particularly well-positioned to leverage this opportunity for growth. Additionally, firms offering technology infrastructure that can integrate seamlessly with existing third-party platforms will likely benefit from ancillary projects and continued partnerships.

How relevant is this notice?

Notice Information

Notice Title

24077 Provision of Library Management System for the Spine Network

Notice Description

he Authority is a member of the SPINE consortium, which is responsible for delivering a shared database between all members of the consortium - * Cambridgeshire County Council, * Norfolk County Council, * Peterborough City Council * Suffolk County Council. The system manages all customer and stock items for the services, alongside links to third party platforms such us eBook venders, open plus, self service machines and online databases. It is the core database that controls how library services operate and managed their processes. Four separate SAAS agreements will be awarded to one Supplier who can meet the requirements in full, for an initial contract term of 48 months with a potential of extension of a further 24 months. The Total estimated value of this procurement is PS1,500,000 inclusive of Vat. Individual value for each SPINE member was approximately between PS40,000 - PS70,000 annually. Bidders were invited to submit their submissions via the ProContract E-tendering system.

Lot Information

Lot 1

Options: rate card

Renewal: up to 24 months

Planning Information

Owing to the requirement being more off the shelf than needing anything bespoke, it was felt speaking with suppliers at national showcase days to seek their feedback on timelines and best practice, as well as where the industry currently was in terms of new technology, was a better use and of more value to the Authorities. Questions asked was around: Ideal tender period implementation period business Continuity and Disaster Recovery Exit planning Social value requesting blank quote sheets to understand what elements are included in bidders' pricing thinking. Contract management given 4 authorities. What made the bidder unique in the market

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052701
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004251-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

79995000 - Library management services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
£984,536 £500K-£1M
Contracts Value
£984,536 £500K-£1M

Notice Dates

Publication Date
19 Jan 20267 months ago
Submission Deadline
1 Sep 2025Expired
Future Notice Date
18 Jun 2025Expired
Award Date
15 Oct 202510 months ago
Contract Period
31 May 2026 - 30 May 2030 4-5 years
Recurrence
2029-05-30

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire County Council
Additional Buyers

Norfolk County Council

Peterborough City Council

Suffolk County Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALCONBURY WEALD, HUNTINGDON
Postcode
PE28 4YE
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH11 Peterborough, TLH12 Cambridgeshire CC, TLH14 Suffolk CC, TLH15 Norwich and East Norfolk, TLH16 North and West Norfolk, TLH17 Breckland and South Norfolk
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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