Planning

Employee Self- Service Optimisation

WEST NORTHAMPTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

06 Jun 2025 at 12:19

UK2 - Preliminary Market Engagement Notice
Planning

27 May 2025 at 12:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Northamptonshire Council is currently in the planning stage of a procurement process titled "Employee Self-Service Optimisation," focusing on the IT and software services industry. This procurement initiative seeks vendors who can provide an Employee Self-Service (ESS) Portal compatible with the existing HR system, Unit4's Business World, and which is accessible on all devices. The procurement is categorised under services, and the official planning notice was published on 6th June 2025. Interested parties are encouraged to engage with the procurement contact for further details, with a completed questionnaire due by 13th June 2025. The procurement is a preliminary market engagement notice, reflecting the Council's intent to gather indicative pricing and supplier capabilities. The contract is slated to begin on 1st January 2026 and run through to 1st January 2030.

This tender offers significant opportunities for businesses specialising in IT services and administration systems, particularly those experienced with software integrations and enterprise resource planning solutions. Companies capable of delivering robust, scalable, and user-friendly employee portals will find this opportunity suited to advancing their business growth. Further, with a focus on accessibility and integration, small and medium-sized enterprises (SMEs) are encouraged to participate, highlighting their innovative capabilities and value propositions. The wide delivery address coverage within the United Kingdom indicates readiness for enterprises that can operate on a national scale. Engaging in this tender could enable businesses to strengthen their foothold in the public sector, enhance their service portfolios, and gain valuable exposure.

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How relevant is this notice?

Notice Information

Notice Title

Employee Self- Service Optimisation

Notice Description

We are seeking qualified vendors to provide an Employee Self Service (ESS) Portal and to understand indicative supplier pricing and capabilities. The system must integrate seamlessly with our existing HR system Enterprise Resource Planning solution (Unit4's Business World) and be accessible on all devices to enable employees access payslips, submit expense claims, and manage annual leave.

Planning Information

Please contact procurement@westnorthants.gov.uk and a supplementary document including questionnaire will be sent to you. Please ensure this is complete no later than Friday 13th June 4pm.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052703
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030582-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

75100000 - Administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jun 202511 months ago
Submission Deadline
Not specified
Future Notice Date
13 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 1 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST NORTHAMPTONSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLF2 Leicestershire, Rutland and Northamptonshire, TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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