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Committee Management System

Bournemouth, Christchurch and Poole Council

This public procurement record has 2 releases in its history.

Award

17 Nov 2025 at 09:58

UK7 - Contract Details Notice
Tender

30 May 2025 at 10:49

UK4 - Tender Notice
Summary of the contracting process

Bournemouth, Christchurch and Poole Council has concluded a public procurement process for a "Committee Management System" aimed at its Democratic Services. The contract, awarded to CIVICA UK LIMITED, focuses on providing services related to the management of councillor information, report drafting, decision recording, and scheduling and publishing of meeting agendas and minutes. The procurement process was characterised by open competition, below the threshold, with the stage now at contract award, completed on 10th November 2025 and set to run until 31st March 2028, with extensions possible up to March 2030. Located in Bournemouth, UK, this procurement falls under the industry categories of software package, information systems, and system and support services.

This tender presents growth opportunities for businesses specialising in IT services, software package development, and support systems. SMEs could find this particularly attractive due to the open, below-threshold competition nature of the procurement process. The focus on a combination of price and quality, particularly with a 60% weight on quality, suggests that businesses with a strong emphasis on delivering superior quality and robust IT solutions would be well-suited to compete. Further, the ability to secure long-term relationships through potential contract extensions enhances the appeal for businesses seeking to build enduring partnerships within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Committee Management System

Notice Description

Bournemouth, Christchurch and Poole (BCP) Council's Democratic Services require a system for the management of Councillor information, the drafting of reports, the recording of decisions, the scheduling of meetings, and the publication of meeting agendas, minutes and various legislative documents.

Lot Information

Lot 1

Renewal: There are 2 available extensions for 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052973
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074254-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30196100 - Meeting planners

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

72250000 - System and support services

Notice Value(s)

Tender Value
£139,000 £100K-£500K
Lots Value
£139,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£111,233 £100K-£500K

Notice Dates

Publication Date
17 Nov 20259 months ago
Submission Deadline
30 Jun 2025Expired
Future Notice Date
Not specified
Award Date
10 Nov 20259 months ago
Contract Period
10 Nov 2025 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bournemouth, Christchurch and Poole Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Postcode Area
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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