Supply and Delivery of Cleaning and Hygiene Products to the Education Authority

{
    "tag": [
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    ],
    "id": "ocds-h6vhtk-0545b1-2025-11-25T11:01:32Z",
    "date": "2025-11-25T11:01:32Z",
    "ocid": "ocds-h6vhtk-0545b1",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "BT1 2NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "facilities.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "Education Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement process to award a framework for the supply and delivery of cleaning and hygiene products to the Education Authority throughout Northern Ireland. EANI wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the retendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT Documents of CfT 5985106. The questionnaire must be completed and submitted no later than 3 pm on the closing date detailed. There are no formal documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process.",
                "dueDate": "2025-06-23T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "031089-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031089-2025",
                "datePublished": "2025-06-09T17:17:04+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "FMM-25-006",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Supply and Delivery of Cleaning and Hygiene Products to the Education Authority",
        "description": "This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.education-ni.gov.uk/services/schools-plus Further Education Colleges in NI https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Grant Controlled Integrated Education Schools in NI https://www.nicie.org/parents/school-finder/ Independent School in NI https://www.isc.co.uk/schools/northern-ireland/ Libraries NI https://www.librariesni.org.uk/Libraries/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE)",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39000000",
                        "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39800000",
                        "description": "Cleaning and polishing products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39830000",
                        "description": "Cleaning products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39832000",
                        "description": "Dishwashing products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39832100",
                        "description": "Dishwashing powder"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39833000",
                        "description": "Anti-dust products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39525800",
                        "description": "Cleaning cloths"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831100",
                        "description": "Oil dispersant"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831300",
                        "description": "Floor cleaners"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831400",
                        "description": "Screen cleaners"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831600",
                        "description": "Toilet cleaners"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831210",
                        "description": "Dishwasher detergents"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831220",
                        "description": "Degreasing agents"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831230",
                        "description": "Grease digesters"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831250",
                        "description": "Rinsing solutions"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831200",
                        "description": "Detergents"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831240",
                        "description": "Cleaning compounds"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224300",
                        "description": "Brooms and brushes and other articles for household cleaning"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224000",
                        "description": "Brooms and brushes and other articles of various types"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224100",
                        "description": "Brooms"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224310",
                        "description": "Toilet brushes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224350",
                        "description": "Dustpans"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224340",
                        "description": "Bins"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224330",
                        "description": "Buckets"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39224320",
                        "description": "Sponges"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39812100",
                        "description": "Floor polishes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39812500",
                        "description": "Sealants"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39812300",
                        "description": "Polishing waxes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39813000",
                        "description": "Scouring pastes and powders"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39811000",
                        "description": "Preparations for perfuming or deodorising rooms"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39811200",
                        "description": "Air sanitisers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33141420",
                        "description": "Surgical gloves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18424000",
                        "description": "Gloves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18424300",
                        "description": "Disposable gloves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39525810",
                        "description": "Polishing cloths"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928480",
                        "description": "Waste and rubbish containers and bins"
                    },
                    {
                        "scheme": "CPV",
                        "id": "19640000",
                        "description": "Polythene waste and refuse sacks and bags"
                    },
                    {
                        "scheme": "CPV",
                        "id": "03313200",
                        "description": "Natural sponges"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "The tender has been split into three Sections. The highest ranked Supplier for each item within Sections 1 and 2 and the highest ranked Supplier for each Linked Product Item within Section 3 will be placed on the Framework. The Buyer may purchase items from the Framework Agreement via direct call-off or Secondary Competition throughout the Framework Term. Further competitions may be commissioned for additional cleaning and hygiene products required by the Buyer during the Framework Period. Any further competition will be run with all Suppliers appointed to the Framework irrespective of the items they are awarded. (Unless otherwise excluded through poor performance). Once awarded, the Competed Goods shall form part of the Standard Goods which the successful Framework Agreement Supplier is eligible to provide under the terms of this Framework Agreement for the duration of the Framework Agreement. The Buyer reserves the right to add items or take items off the Framework Agreement schedule at any time during the period of the Framework Agreement. Suppliers are reminded that the extent of these additions/deletions is not limited."
            }
        },
        "lots": [
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                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 9799200,
                    "amount": 8166028.32,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "AC1 - Price",
                            "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and the prices submitted within the document FMM-25-006 Pricing Schedule to achieve the MAT bid for each item within each Section.",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Previous Experience"
                        }
                    ]
                }
            }
        ],
        "status": "active",
        "value": {
            "amountGross": 9799200,
            "amount": 8166028.32,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
            {
                "id": "ocds-h6vhtk-0545b1",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.0075,
                    "monetaryValue": "award"
                },
                "description": "Management Levy included, further details available in Schedule 31 Buyer Specific Terms"
            }
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-03T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-14T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-01T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "066499-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/066499-2025",
                "datePublished": "2025-10-17T17:17:43+01:00",
                "format": "text/html"
            },
            {
                "id": "073792-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073792-2025",
                "datePublished": "2025-11-14T09:18:39Z",
                "format": "text/html"
            },
            {
                "id": "075770-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/075770-2025",
                "datePublished": "2025-11-20T15:23:34Z",
                "format": "text/html"
            },
            {
                "id": "076767-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/076767-2025",
                "datePublished": "2025-11-25T11:01:32Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-10-01T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Full details can be found in the CfT documents section on eTendersNI https://etendersni.gov.uk/epps/home.do"
        },
        "riskDetails": "Potential increase in demand due to expanded scope including in the case of epidemic/pandemic: 50% contingency has been added to Framework value, and the inclusion of wording in the tender notice to highlight this as a \"known unknown\" and therefore reserve the right to seek costs either through a mini competition or direct request to Framework Providers for the supply of cleaning and hygiene related PPE items under this Framework should an urgent need arise in response to an epidemic/pandemic situation. Any such mini competition or direct request may include items such as FFP3 masks, aprons, gloves, hand sanitiser or other cleaning and hygiene related products that are specifically required to address this risk Product unavailability or recall - Framework will include the right for the Buyer to seek prices from other framework providers if the awarded Supplier cannot fulfil the orders. Manufacturer-driven changes, i.e. alterations to pack sizes - Allowances have been made in the Specification for variations or modifications if necessary and still providing best value for money Legislative changes impacting demand e.g. environmental regulations - Specification allows for amends due to changes in legislation These risks have been identified as \"known unknown\" risks",
        "amendments": [
            {
                "id": "073792-2025",
                "description": "The deadline for the submission of tenders has been extended from 18/11/2025 at 15:00 to 21/11/2025 at 15:00. The deadline for clarifications has been extended to 14/11/2025 at 15:00"
            },
            {
                "id": "075770-2025",
                "description": "The deadline for the submission of tenders has been extended from 21/11/2025 at 15:00 to 26/11/2025 at 15:00."
            },
            {
                "id": "076767-2025",
                "description": "The deadline for the submission of tenders has been extended from 26/11/2025 at 15:00 to 03/12/2025 at 15:00."
            }
        ]
    },
    "language": "en"
}