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Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS)

Caerphilly County Borough Council

This public procurement record has 3 releases in its history.

Award

04 Mar 2026 at 09:12

UK7 - Contract Details Notice
Award

12 Dec 2025 at 12:32

UK6 - Contract Award Notice
Tender

11 Jun 2025 at 12:39

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council has completed the procurement process for the supply, installation, and ongoing support and maintenance of an Education Management Information System (EMIS) for educational purposes. This contract, valued at £1,146,154.80, has been awarded to CACI Limited following the conclusion of stage three of the tender process. This falls under the open procedure procurement method and benefits from both the UK public authority sub-central government classification and the Welsh devolved regulations. The contract, beginning on 13th February 2026 and potentially extendable until 12th February 2036, supports delivery within the region of UKL16, United Kingdom.

This procurement presents substantial opportunities for businesses specialising in software packages and information systems, particularly those offering educational software development services. Large-scale enterprises experienced in providing hosting and maintenance of information systems may find this contract aligns well with their capabilities. Furthermore, entities capable of delivering quality tender responses and system demonstrations as per the criteria outlined in the tender document have the potential to thrive under such contracts, ensuring continued business growth and sustained industry presence.

How relevant is this notice?

Notice Information

Notice Title

Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS)

Notice Description

To Supply, Installation and On-Going Support and Maintenance of an Education Management Information System (EMIS) for Education. Following conclusion of Stage Three of the tender process, the Council has entered into a contract for EMIS with the identified preferred bidder CACI Limited.

Lot Information

Lot 1

Renewal: After the initial five (5) year contract the contract can be extended on an annual basis up to a further period of five (5) years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0546a2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019283-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72212190 - Educational software development services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
£833,929 £500K-£1M
Contracts Value
£955,129 £500K-£1M

Notice Dates

Publication Date
4 Mar 20266 months ago
Submission Deadline
18 Jul 2025Expired
Future Notice Date
Not specified
Award Date
5 Dec 20259 months ago
Contract Period
13 Feb 2026 - 12 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

CACI Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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