MSDC - Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0547c0-2026-04-22T14:20:34+01:00",
    "date": "2026-04-22T14:20:34+01:00",
    "ocid": "ocds-h6vhtk-0547c0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQLR-5948-PBHY",
            "name": "Mid Sussex District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQLR-5948-PBHY"
            },
            "address": {
                "streetAddress": "Oaklands, Oaklands Road",
                "locality": "Haywards Heath",
                "postalCode": "RH16 1SS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ28"
            },
            "contactPoint": {
                "email": "procurement@horsham.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.midsussex.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-05934471",
            "name": "PDJ CINEMAS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05934471"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRNC-6421-WZGT"
                }
            ],
            "address": {
                "streetAddress": "The Dome Cinemas, Marine Parade",
                "locality": "West Sussex",
                "postalCode": "BN11 3PT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ27"
            },
            "roles": [
                "tenderer"
            ],
            "details": {
                "url": "http://www.domecinema.co.uk",
                "scale": "sme",
                "vcse": false
            }
        },
        {
            "id": "GB-COH-12259935",
            "name": "THE LIVING ROOM CINEMA LIPHOOK LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "12259935"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PZWM-7378-PYVG"
                }
            ],
            "address": {
                "streetAddress": "The Square",
                "locality": "Liphook",
                "postalCode": "GU30 7AH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "roles": [
                "tenderer"
            ],
            "details": {
                "url": "http://www.thelivingroomcinema.co.uk",
                "scale": "sme",
                "vcse": false
            }
        },
        {
            "id": "GB-COH-05546004",
            "name": "The Digital Picture House Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05546004"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PHNR-4697-LLHW"
                }
            ],
            "address": {
                "streetAddress": "High Street",
                "locality": "Uckfield",
                "postalCode": "TN22 1AS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ22"
            },
            "contactPoint": {
                "email": "kevinm@picturehouseuckfield.com",
                "telephone": "07710104168"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.picturehouseuckfield.com",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQLR-5948-PBHY",
        "name": "Mid Sussex District Council"
    },
    "tender": {
        "id": "MSDC - 038490",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "MSDC - Cultural Operator for the redevelopment and operation of the Clair Hall Site in Perrymount Road Haywards Heath",
        "description": "Following a competitive flexible procurement (see Tender Notice (2025/S 000-042820) for further details), Mid Sussex District Council selected a cultural operator for the redevelopment and ongoing operation of the site known as 'Clair Hall' (see Contract Award Notice (2026/S 000-014110) for further details). The Council's ambition is to create a vibrant and inclusive creative cultural hub in the centre of Haywards Heath. The venue will be one that welcomes all communities and provides inspiration through film, art and performance. The cultural operator will support the Council during a design and development period with a view to ultimately leasing and operating the cultural facility. Note that the estimated total value of the contract listed in this Contract Details Notice is an estimate based on projections informed by market information and industry standards with an assumption of PS2.28m turnover per annum over an estimated lease period of 20 years. The actual value of the contract, in practice, is dependent on external factors but the procurement intends to cover the value generated over the 20-year term.",
        "status": "complete",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45212000",
                        "description": "Construction work for buildings relating to leisure, sports, culture, lodging and restaurants"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48814300",
                        "description": "Theatre management system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92000000",
                        "description": "Recreational, cultural and sporting services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ28",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ28",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "value": {
            "amountGross": 22500000,
            "amount": 18750000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This Competitive flexible procedure is being launched after the Council conducted Preliminary Market Engagement (please refer to Notice 2025/S 000-030704). The expected process of the procurement is as set out below, and Bidders should refer to 'Section 2: Participation Process' of the Invitation to Participate and the Invitation to Tender (as issued via the Council's Portal) for further detail. Interested parties are invited to submit a Participation Submission. The Council will evaluate Participation Submissions received in accordance with the participation criteria and methodology set out in 'Section 4: Participation Submission evaluation' of the Invitation to Participate. Invitation to Tender: subject to there being sufficient Bidders qualifying, the Council's intention is to invite between four (4) and six (6) Bidders. If there is a minimal scoring gap between Bidders four (4) and five (5) the Council reserves the right to invite 5 Bidders to tender; and if there is a minimal scoring gap between Bidders five (5) and six (6), the Council reserves the right to invite six (6) Bidders to tender. Following the shortlist, the Council will formally issue the Invitation to Tender to the shortlisted Bidders (the \"Tenderers\"). The Council intends to hold a number of meetings with the Tenderers to discuss their emerging proposals before issuing a call for Final Tenders. The Council reserves the right to introduce additional meetings or remove meetings throughout the procurement. Final Tenders received will be evaluated in accordance with the award criteria set out in the draft Invitation to Tender (as issued via the Council's Portal). Further detail on the award criteria will be set out in the updated Invitation to Tender issued at shortlisting. Following evaluation, and identification of the most advantageous tender, the Council intends to hold 'preferred tenderer' stage with the Tenderer who submitted the most advantageous tender prior to entry into contract so as to clarify and confirm commitments made and for limited post tender negotiation. The Council reserves the right to vary the procurement process set out above and in the procurement documents at any stage in the procurement. Please note that the 'contract start date' and 'award decision date' included within this Tender Notice are estimates and may be subject to change. The Council considered whether the opportunity was suitable for dividing into lots. It was determined that the opportunity was not suitable for dividing on the basis that: - dividing into lots could increase technical risk to delivery - the scheme requires a single cohesive approach in assisting the Council with the procurement of a Developer and the ultimate operation of the venue (and multiple operators could undermine this) - the size / scale of the site does not require multiple operators - it could make the contract disproportionately expensive to manage"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-08-01T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-01-31T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "LOT-0001",
                "status": "complete",
                "value": {
                    "amountGross": 22500000,
                    "amount": 18750000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "This procurement is weighted as follows: Quality (70%) - Core cultural offer (35%) - Design and fit out (15%) - Resourcing and capabilities for design and fit out (10%) - Capital and financial planning (10%) Financial (20%) - Financial offer (10%) - Robustness (10%) Legal (10%) Bidders should refer to further detail on the award criteria set out in the Invitation to Tender",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "This procurement is weighted as follows: Quality (70%) - Core cultural offer (35%) - Design and fit out (15%) - Resourcing and capabilities for design and fit out (10%) - Capital and financial planning (10%) Financial (20%) - Financial offer (10%) - Robustness (10%) Legal (10%) Bidders should refer to further detail on the award criteria set out in the Invitation to Tender"
                        },
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "This procurement is weighted as follows: Quality (70%) - Core cultural offer (35%) - Design and fit out (15%) - Resourcing and capabilities for design and fit out (10%) - Capital and financial planning (10%) Financial (20%) - Financial offer (10%) - Robustness (10%) Legal (10%) Bidders should refer to further detail on the award criteria set out in the Invitation to Tender"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-02-28T00:00:00+00:00",
                    "endDate": "2044-02-27T23:59:59+00:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "031961-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031961-2025",
                "datePublished": "2025-06-12T14:26:40+01:00",
                "format": "text/html"
            },
            {
                "id": "042820-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042820-2025",
                "datePublished": "2025-07-24T14:41:43+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "042820-2025",
                "description": "Time adjusted to the correct deadline, accounting for British Summertime"
            }
        ]
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-05546004",
                        "name": "THE DIGITAL PICTURE HOUSE LTD"
                    }
                ],
                "relatedLots": [
                    "LOT-0001"
                ]
            },
            {
                "id": "2",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-05934471",
                        "name": "PDJ CINEMAS LIMITED"
                    }
                ],
                "relatedLots": [
                    "LOT-0001"
                ]
            },
            {
                "id": "3",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-12259935",
                        "name": "THE LIVING ROOM CINEMA LIPHOOK LTD"
                    }
                ],
                "relatedLots": [
                    "LOT-0001"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 3,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 3,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 3,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "LOT-0001"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Collaboration Agreement in respect of the delivery and operation of the New Cultural Facility at the Clair Hall Site, Perrymount Road, Haywards Heath",
            "status": "active",
            "date": "2026-01-13T00:00:00Z",
            "value": {
                "amountGross": 45620000,
                "amount": 38016666,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-05546004",
                    "name": "The Digital Picture House Ltd"
                }
            ],
            "items": [
                {
                    "id": "LOT-0001",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "45212000",
                            "description": "Construction work for buildings relating to leisure, sports, culture, lodging and restaurants"
                        },
                        {
                            "scheme": "CPV",
                            "id": "48814300",
                            "description": "Theatre management system"
                        },
                        {
                            "scheme": "CPV",
                            "id": "92000000",
                            "description": "Recreational, cultural and sporting services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ28",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKJ28",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "LOT-0001"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-26T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-03-30T00:00:00+01:00",
                "endDate": "2044-03-29T23:59:59Z"
            },
            "relatedLots": [
                "LOT-0001"
            ],
            "documents": [
                {
                    "id": "014110-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/014110-2026",
                    "datePublished": "2026-02-17T09:06:25Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-01-13T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-27T23:59:59Z",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Collaboration Agreement in respect of the delivery and operation of the New Cultural Facility at the Clair Hall Site, Perrymount Road, Haywards Heath",
            "status": "active",
            "period": {
                "startDate": "2026-03-26T00:00:00+00:00",
                "endDate": "2044-03-25T23:59:59+00:00"
            },
            "value": {
                "amountGross": 45620000,
                "amount": 38016666,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-03-26T00:00:00+00:00",
            "documents": [
                {
                    "id": "036639-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/036639-2026",
                    "datePublished": "2026-04-22T14:20:34+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}