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Service and Maintenance of Renewable Energy, Heating and Hot Water Systems

Wrexham County Borough Council

This public procurement record has 2 releases in its history.

Award

08 Aug 2025 at 13:32

UK6 - Contract Award Notice
Tender

24 Jun 2025 at 15:59

UK4 - Tender Notice
Summary of the contracting process

Wrexham County Borough Council has finalised the procurement process for the "Service and Maintenance of Renewable Energy, Heating and Hot Water Systems". This significant contract has reached the award stage, subsequently appointing Liberty Gas Group Limited as the supplier. With a total gross value of £1,800,000, the procurement falls within the public authority's service category and will cover a wide range of locations across Wrexham. The contract is designed to run from 1st September 2025 until 31st August 2027, with the possibility of two additional two-year extensions, aligned with broader goals of reducing carbon emissions. The open procurement method was utilised, showcasing a straightforward approach to inviting potential suppliers to submit their bids for this lucrative opportunity. Key procurement deadlines have passed, and the contract is set to enter its execution phase shortly.

This tender provides substantial business growth opportunities, particularly for enterprises experienced in maintaining and servicing renewable energy systems. Large-scale companies, such as Liberty Gas Group Limited, have proven capable of meeting the demands outlined in the contract due to their resource capacity and expertise in heating, ventilation, and air-conditioning installation work. Smaller enterprises might aspire to similar contracts in the future by leveraging this knowledge and capacity-building. As Wrexham County Borough Council explores increased use of renewable energy systems, businesses with innovations aligned with sustainability and renewable solutions will find themselves well-positioned to capitalise on forthcoming opportunities, should additional funding or scope expansion materialise.

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Notice Information

Notice Title

Service and Maintenance of Renewable Energy, Heating and Hot Water Systems

Notice Description

Wrexham County Borough Council (WCBC) has provisionally awarded a sole Contractor to carry out the servicing and maintenance of renewable energy, heating and hot water systems, including the installation and replacement of equipment as and when necessary. The contract period will be for an initial two years with the option to extend for a further two periods of two years (2+2+2). The Contracted Work will be let under a JCT Measured Term Contract (MTC). The scope of work in this contract contains the servicing of air source heat pumps, solar thermal hot water systems, unvented hot water systems, and Electric Hyco Water Heaters, including all associated pipe work, fittings and building works. The successful Contractor will be required to provide a 24-hour emergency call out service, 365 days a year. The Contractor will also respond to any call outs in relation to a failure of the heating or hot water systems. This is also to include any associated pipework or fittings. The contracted work will be undertaken at a variety of locations including residential housing/dwellings, "void" dwellings and Sheltered Housing Units. The successful Contractor will be expected to travel across the County Borough.

Lot Information

Lot 1

Options: Throughout the duration of this Contract it may be possible that the quantities involved increase and that additional sites / locations are added. The Council is committed to reducing its carbon emissions and the renewable energy solutions covered within this contract are one way in which the Council is reducing its emissions. As a result of this, the quantities involved within this contract may increase over the coming years if the Council seeks to utilise more renewable energy, heating and hot water systems to support carbon reduction/net zero targets, although the Council cannot guarantee that there will be any sort of increase at the time of tender. It may also be possible that the Council receives additional funding, or an increase in budget, that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding / budget becomes available, regardless of its source, the Council may request the successful Contractor to increase or enhance the service being provided. Examples include: - An increase in the number of renewable energy, heating and / or hot water systems to be serviced, maintained, and / or installed through this Contract. - Additional staffing resources, equipment or systems where relevant. Please note that the Council cannot guarantee that there will be any increase or that any of the detail contained within this section will come to fruition.

Renewal: Option to extend for a further two periods of two years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0552ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047264-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45232141 - Heating works

45331000 - Heating, ventilation and air-conditioning installation work

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
£1,500,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
8 Aug 20251 years ago
Submission Deadline
25 Jul 2025Expired
Future Notice Date
Not specified
Award Date
8 Aug 20251 years ago
Contract Period
1 Sep 2025 - 31 Aug 2027 1-2 years
Recurrence
2031-06-02

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wrexham County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Supplier Information

Number of Suppliers
1
Supplier Name

Liberty Gas Group Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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