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0177 Media Digitisation

BLUELIGHT COMMERCIAL LIMITED

This public procurement record has 2 releases in its history.

Tender

11 Aug 2025 at 09:06

UK4 - Tender Notice
PlanningUpdate

10 Aug 2025 at 21:45

UK3 - Planned Procurement Notice
Summary of the contracting process

BlueLight Commercial Limited, a public authority operating in the sub-central government sector in the United Kingdom, has initiated an active procurement process titled "0177 Media Digitisation". The process aims to establish a framework for media digitisation services, encompassing analogue media conversion to digital formats, including metadata integration with a Digital Evidence Management System. The procurement is structured into three primary lots—Inhouse VHS Media Digitisation, Outsourced VHS Media Digitisation, and Niche Media Digitisation. This open procedure tender was published on 11th August 2025, with a submission deadline set for 5th September 2025. The project, valued at approximately £120 million, is open to bids from service providers specializing in media storage, multimedia equipment, and data conversion services across the UK.

This tender presents significant opportunities for businesses in the digital conversion and media management sectors to expand their market presence and capabilities. SMEs and VCSEs are particularly encouraged to participate, with eligibility across various lots emphasizing a range of services from providing software and hardware for in-house conversions to delivering full-service outsourced conversion solutions. Given its substantial budget and scope, the framework allows for a mini-competition approach or direct awards, tailored to best fit the specific needs and economies of scale for each participating organisation, thereby offering best value determinations. This framework allows suppliers to engage in long-term strategic partnerships with public sector clients, significantly driving growth and innovation in digital management solutions.

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Notice Information

Notice Title

0177 Media Digitisation

Notice Description

BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 3 lots which are: Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files. Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force. Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution.

Lot Information

Lot 1: VHS Media Conversion - In House - With DEMS Integration

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.

Lot 2: VHS Media Conversion - In House - With DEMS Provided

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 3: VHS Media Conversion - Outsource - With DEMS Integration

This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.

Lot 4: VHS Media Conversion - Outsource - With DEMS Provided

This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 5: Niche Media Digitisation with DEMS Integration

This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.

Lot 6: Niche Media Digitisation with DEMS Provided

This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055805
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047491-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

72 - IT services: consulting, software development, Internet and support

CPV Codes

30233000 - Media storage and reader devices

32322000 - Multimedia equipment

72311100 - Data conversion services

Notice Value(s)

Tender Value
£100,000,000 £100M-£1B
Lots Value
£300,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20251 years ago
Submission Deadline
5 Sep 2025Expired
Future Notice Date
11 Aug 2025Expired
Award Date
Not specified
Contract Period
6 Oct 2025 - 5 Oct 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BLUELIGHT COMMERCIAL LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3JS
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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