AWE Catering and Hospitality Services

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    "id": "ocds-h6vhtk-055c59-2026-05-01T12:04:31+01:00",
    "date": "2026-05-01T12:04:31+01:00",
    "ocid": "ocds-h6vhtk-055c59",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYCH-2579-LGTN",
            "name": "Atomic Weapons Establishment",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYCH-2579-LGTN"
            },
            "address": {
                "streetAddress": "AWE Aldermaston",
                "locality": "Reading",
                "postalCode": "RG7 4PR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "aweprocurement@awe.co.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
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                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PYCH-2579-LGTN",
        "name": "Atomic Weapons Establishment"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "AWE intends to undertake a 3-stage approach to market engagement as detailed below: * Project Overview - Early introductory session to those registering interest * Project Detail - Specification overview, commercial approach, contracting basis and KPIs * Project Timings - Pre-launch session to outline the process details, timings and key milestones Note the above may be subject to change and AWE will update the market should this be the case. Suppliers are asked to register their interest to AWEProcurement@awe.co.uk stating the title of the procurement \"AWE Corporate Catering & Hospitality Services\" in the email header.",
                "dueDate": "2025-12-31T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "038730-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/038730-2025",
                "datePublished": "2025-07-09T16:32:15+01:00",
                "format": "text/html"
            },
            {
                "id": "038732-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/038732-2025",
                "datePublished": "2025-07-09T16:34:17+01:00",
                "format": "text/html"
            },
            {
                "id": "063289-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063289-2025",
                "datePublished": "2025-10-08T13:24:42+01:00",
                "format": "text/html"
            },
            {
                "id": "063291-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063291-2025",
                "datePublished": "2025-10-08T13:28:57+01:00",
                "format": "text/html"
            },
            {
                "id": "013981-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013981-2026",
                "datePublished": "2026-02-16T16:04:58Z",
                "format": "text/html"
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    },
    "tender": {
        "id": "2166",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "AWE Catering and Hospitality Services",
        "description": "AWE is looking to secure a new service concession contractor for the provision of catering and hospitality services across its sites as well as the fit out of the kitchen and dining area of its new restaurant in the Hub facility, as well as the fit- out of other possible new facilities during the contract duration. The procurement will deliver a single contract to effectively manage all of AWE's catering and hospitality needs as well as fit out works and services, both initially, and as further required during the contract duration. The indicative scope includes and is not limited to: * Restaurants - Provision of a full-service dining offer including the preparation, provision and sale of a variety of meal options * Cafes - Preparation, provision and sale of light meals, snacks, and beverages * Coffee Bars - Preparation, provision and sale of hot and cold beverages, including specialty coffees * Deli Counters - Preparation, provision and sale of made-to-order sandwiches, salads, and other deli-style items * Smart Markets - Provision and management of unattended retail spaces with self-checkout technology offering fresh and packaged food options * Micro Markets - Provision and management of compact, self-service food and beverage stations suitable for smaller locations * Vending Machine Solutions - Stocking, maintenance, and replenishment of vending machines offering snacks, drinks, and other consumables * Mobile Hot Food Solutions - Provision of mobile units, trucks or carts providing hot meals and snacks at designated times and locations * Water Coolers - Provision, installation, and maintenance of bottled or mains-fed water dispensers * Hospitality Services - Catering for meetings, events, and functions, including setup, service, and clean-up * Maintenance of all catering equipment * Cleaning of catering equipment * Provision of an EPOS till system capable of self service or supplier staff operated, including all associated hardware and software",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39100000",
                        "description": "Furniture"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39221000",
                        "description": "Kitchen equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39310000",
                        "description": "Catering equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45400000",
                        "description": "Building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50883000",
                        "description": "Repair and maintenance services of catering equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55320000",
                        "description": "Meal-serving services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 38800000,
            "amount": 32300000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-07-01T00:00:00+01:00",
                    "endDate": "2034-06-30T23:59:59+01:00",
                    "maxExtentDate": "2036-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 38800000,
                    "amount": 32300000,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "There is an option to extend for up to two (2) years which may be taken at AWE's discretion. The estimated contract term includes the potential extension."
                },
                "hasOptions": true,
                "options": {
                    "description": "Additional catering facilities"
                },
                "awardCriteria": {
                    "weightingDescription": "AWE intends to use a Most Advantageous Tender (MAT) methodology based on the weightings below. This will be done via a number of scored weighted quality questions and a relative scoring commercial methodology. Further information will be provided as part of the procurement documentation. Quality (including Technical and Social Value (10%)) - 60.00% Commercial - 40.00% AWE reserves the right to refine the award criteria during the procurement process, in accordance with the terms of the Procurement Act 2023.",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "40%"
                        },
                        {
                            "type": "quality",
                            "name": "60%"
                        }
                    ]
                },
                "secondStage": {
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "As described in the procurement documentation, available to registered suppliers via the Portal.",
                            "forReduction": true
                        }
                    ]
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-09T23:59:59Z"
        },
        "status": "active",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "AWE will be running a services concession Competitive Flexible Procedure, in accordance with section 20(1) and (2)(b) of the Procurement Act 2023, using the steps below: * Invitation to Participate (including Conditions of Participation) * Initial Tenders * Invitation to Negotiate * Final Tenders * Preferred Supplier Stage The assessment criteria set out in the Invitation to Participate will be used to down select to the six highest scoring suppliers (or such lower number of suppliers which meet any Conditions of Participation), who will be invited to the Initial Tender stage. The award criteria set out in the Invitation to Submit Initial Tenders (ISIT) will be used to down select to the four highest scoring suppliers (or such lower number of suppliers who meet all requirements of the ISIT), who will be invited to the Invitation to Negotiate and the Final Tender stages of the process. AWE reserves the right to amend the procurement, where such amendment would not be substantial, as follows, including but not limited to: * amendments to the associated procurement documents which may provide clarification * refining the specification as the Competitive Flexible Procedure progresses * reducing and/or increasing timescales * adding or removing stages of the procurement e.g. moving straight from Initial Tenders to Preferred Supplier Stage If any amendments are made, AWE will consider whether any applicable tender deadlines should be revised, and whether any associated procurement documents or notices need to be re-issued. AWE reserves the right to negotiate with suppliers during the procedure in accordance with the process set out in the associated procurement documents. AWE may rely on section 24 of the Procurement Act 2023 (refining award criteria). If AWE elects to do, the process will be as set out in the associated tender documents. AWE also reserves the right to refine the indication of the relative importance of the award criteria. In such cases, the Tender Notice and amended relevant associated procurement documents will be re-published or re-provided. Documents to be provided after the tender notice Tender documentation will be shared at the Invitation to Participate stage via the Fusion portal. Suppliers will be required to comply with AWE's security checks before receiving the Invitation to Participate documents. Subsequent stage tender documentation will only be available to down selected bidders. Suppliers can register their interest by contacting AWE via the email address set out in this notice by 12 May 2026."
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "electronicSubmissionPolicy": "allowed"
        },
        "expressionOfInterestDeadline": "2026-06-24T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2027-02-01T23:59:59Z"
        },
        "techniques": {
            "hasElectronicAuction": true
        },
        "submissionMethodDetails": "If you are interested in participating in this tender, you must register your interest by submitting the following details by 12 May 2026 via email to AWEprocurement@AWE.co.uk, including \"2166 - Catering and Hospitality Procurement\" in the subject of your email: - Company Name - Contact Name - Contact Email Upon receipt of your registration of interest, you will be sent a Confidentiality Agreement to sign along with instructions on which email address to use when returning the signed copy. The Confidentiality Agreement must be signed and returned to the email address provided. Signature and return of the Confidentiality Agreement is required before AWE will permit a Supplier to access the relevant procurement documents for the Invitation to Participate (\"ITP\") stage. Those documents will be published on AWE's Oracle Fusion supplier portal (www.example.com, the link will be provided after registration) on 19 May 2026. No Supplier will be granted access before this date. Suppliers must note the following important information: a) There will be at least a 31 calendar day period between the date that the documents are made available on the Portal and the date by which all Suppliers must have submitted their ITP response b) Suppliers who register their interest via the email address given above and return their signed Confidentiality Agreement to AWE by 12 May 2026 will be granted access to the relevant procurement documents on the Portal on 19 May 2026 c) Suppliers who register and return their signed Confidentiality Agreement after 12 May 2026 will be given access to the relevant procurement documents on Fusion as soon as possible d) Receiving access to the procurement documents after 19 May 2026 will not entitle a Supplier to (and will not result in) an extension of time for submission of their ITP response. All dates and times given in this notice are indicative only and subject to change.",
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "040443-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040443-2026",
                "datePublished": "2026-05-01T12:04:31+01:00",
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    "language": "en"
}