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Managed Print Solution

Essex Cares Limited

This public procurement record has 2 releases in its history.

Award

04 Aug 2025 at 12:18

UK7 - Contract Details Notice
Award

17 Jul 2025 at 14:15

UK6 - Contract Award Notice
Summary of the contracting process

Essex Cares Limited, a sub-central government public authority situated in Chelmsford, has completed the procurement process for a "Managed Print Solution." The procurement involves a three-year service and lease agreement for 28 Toshiba multifunction photocopiers. This award, dated 4th August 2025, was part of a tender process initiated on the basis of limited competition under UK legislation. NUVEM SOLUTIONS LTD, based in Leeds, has been selected as the supplier. The contract, encompassing delivery regions UKH3 and UKJ27, will commence on 31st August 2025 and conclude on 30th August 2028, with the possibility to adjust the number of devices involved.

This procurement process offers substantial opportunities for businesses, particularly those specialising in office solutions, print services, and IT maintenance. SMEs like NUVEM SOLUTIONS LTD, which successfully secured the contract, demonstrate the competitive entry opportunities for similarly sized businesses. Companies with expertise in repair and maintenance services, as well as software support for such multifunctional devices, stand to benefit. The contract, valued at £1,438,141.60, along with its flexible terms regarding equipment adjustments, allows suppliers to enhance their service offerings and establish long-term relationships with public authorities like Essex Cares Limited.

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Notice Information

Notice Title

Managed Print Solution

Notice Description

Three year service agreement and lease agreement for x28 Toshiba multifunction photocopiers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056159
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045613-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

30121100 - Photocopiers

30232100 - Printers and plotters

50000000 - Repair and maintenance services

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£119,868 £100K-£500K
Contracts Value
£119,868 £100K-£500K

Notice Dates

Publication Date
4 Aug 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Jul 20251 years ago
Contract Period
31 Aug 2025 - 30 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex Cares Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

NUVEM SOLUTIONS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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