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TEN661 - HAMS (Housing Assets Management System) Project

CLANMIL HOUSING ASSOCIATION LIMITED

This public procurement record has 2 releases in its history.

Award

22 Oct 2026 at 12:35

UK6 - Contract Award Notice
Tender

18 Jul 2025 at 15:22

UK4 - Tender Notice
Summary of the contracting process

Clanmil Housing Association Limited procured a housing asset management system: software and associated services to support its housing asset management needs. The requirement covers supplying, installing and implementing the system, followed by support, maintenance and further development. The solution is to use current technology and may be cloud-based or hosted. The software and IT development services are intended for delivery in Northern Ireland. This is a single, integrated system requirement rather than a purchase of standalone software alone, combining implementation with ongoing technical and development services.

The procurement is complete and was awarded to Infinity Group. The award was made on 3 August 2026, at £1,134,988 excluding VAT (£1,361,985 including VAT). The planned contract period runs from 1 December 2026 to 2 December 2030, with a possible extension to 2 December 2031; renewal is described as optional. The single-lot competition used an open competitive flexible procedure with an accelerated timetable on grounds of urgency. Evaluation comprised supplier experience, an ITT assessment of quality, price and social value, a software demonstration and negotiation. Quality and demonstration carried 80% of the score, and price 20%. Five bids reached the final stage.

For suppliers preparing for a future housing asset management system requirement from Clanmil, this award indicates demand for a provider able to deliver an end-to-end software solution, not simply licence or host a product. Credible competitors would need demonstrable experience in relevant software delivery, including implementation, support, maintenance and ongoing development. They should be prepared to evidence product capability through a live software demonstration and compete on both quality and price, while addressing social value. The requirement was substantial and combined technology supply with multi-year service delivery; suppliers need the capacity to sustain that service as well as configure and implement the system. The competition attracted five final-stage bids, including two from SMEs, showing that smaller providers also reached the final stage.

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Notice Information

Notice Title

TEN661 - HAMS (Housing Assets Management System) Project

Notice Description

This contract will be to supply, install, implement, support, maintain and develop all the software and related services to provide a solution to our needs. The solution will make use of current technologies and will be either a cloud or hosted system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056247
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099949-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48517000 - IT software package

72212517 - IT software development services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£1,134,988 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20264 days ago
Submission Deadline
1 Aug 2025Expired
Future Notice Date
Not specified
Award Date
3 Aug 20262 months ago
Contract Period
1 Dec 2026 - 2 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CLANMIL HOUSING ASSOCIATION LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2DX
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
1
Supplier Name

Infinity Group

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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