Notice Information
Notice Title
West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Mechanical
Notice Description
Pre-Market Engagement (PME) Notice - Term Maintenance Contracts - Mechanical West Northamptonshire Council is launching a Pre-Market Engagement exercise to shape the future procurement of Term Maintenance Contracts, scheduled for formal launch in September 2025. This initiative is designed to engage the market early, gather supplier feedback, and inform contract strategy across a wide range of building and estate maintenance services. Following local government reorganisation in 2022, the Council seeks to move beyond interim arrangements by establishing long-term contracts that promote strategic partnerships, reduce frequent procurement cycles, and comply with current legislation including the Procurement Act and the Building Safety Act. Key Objectives: *Foster collaborative supplier relationships *Encourage involvement from national and local providers *Promote transparency, compliance, and community benefit *Strengthen local supply chains and workforce development *Use familiar standard contract forms *Enable training and CPD opportunities Procurement Strategy: *Frameworks and single supplier arrangements *Clearly defined service-area lots (e.g. roofing, fire systems, catering equipment) *Mix of mini-competitions and direct awards (where appropriate) *Flexible framework duration (up to 8 years), with reopening options Procurement Areas (Mechanical) *General mechanical: Sanitary appliances ,Disposal installations, Water installations, Heat sources Ventilation systems ,central ventilation, local and specialist ventilation and smoke extract/control Boilers and heating systems Pumps: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings *Fuel installations - storage and distribution systems: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings *Sustainable heating and cooling systems :Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings Timeline: *PME Launch: July 2025 *Procurement Launch: September 2025 *Contract Start: From April 2026 Supplier Engagement Activities: *Online surveys *Briefings via a supplier day How to Participate: Interested suppliers are encouraged to register an account on the Council's procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal. Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions..
Planning Information
How to Participate: Interested suppliers are encouraged to register an account on the Council’s procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal. Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions..
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0563b6
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/041995-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
24 - Chemical products
35 - Security, fire-fighting, police and defence equipment
37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
42 - Industrial machinery
43 - Machinery for mining, quarrying, construction equipment
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45 - Construction work
50 - Repair and maintenance services
51 - Installation services (except software)
-
- CPV Codes
24111500 - Medical gases
24113200 - Compressed air
35111300 - Fire extinguishers
35111400 - Fire escape equipment
35111500 - Fire suppression system
35111510 - Fire suppression hand tools
35111520 - Fire suppression foam or similar compounds
37535200 - Playground equipment
39310000 - Catering equipment
39311000 - Light catering equipment
39714110 - Extraction ventilators
39715200 - Heating equipment
39715210 - Central-heating equipment
42122500 - Laboratory pumps and accessories
42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
42414100 - Cranes
42414150 - Tower cranes
42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
42416100 - Lifts
42416120 - Goods lifts
42417000 - Elevators and conveyors
42419510 - Parts of lifts
42500000 - Cooling and ventilation equipment
42515000 - District heating boiler
42520000 - Ventilation equipment
42943700 - Heating circulators
43324100 - Equipment for swimming pools
44115310 - Roller-type shutters
44115600 - Stairlifts
44221300 - Gates
44221310 - Access gates
44221400 - Shutters
44620000 - Central-heating radiators and boilers and parts
44621110 - Central-heating radiators
44621220 - Central-heating boilers
45212212 - Construction work for swimming pool
45214610 - Laboratory building construction work
45236210 - Flatwork for children's play area
45331000 - Heating, ventilation and air-conditioning installation work
45331200 - Ventilation and air-conditioning installation work
45331210 - Ventilation installation work
45421142 - Installation of shutters
45421148 - Installation of gates
45510000 - Hire of cranes with operator
50883000 - Repair and maintenance services of catering equipment
51430000 - Installation services of laboratory equipment
51511110 - Installation services of cranes
Notice Value(s)
- Tender Value
- £8,333,333 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 22 Jul 20257 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Sep 2025Expired
- Award Date
- Not specified
- Contract Period
- 1 Apr 2026 - 31 Mar 2034 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WEST NORTHAMPTONSHIRE COUNCIL
- Contact Name
- Not specified
- Contact Email
- procurement@westnorthants.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- NORTHAMPTON
- Postcode
- NN1 1ED
- Post Town
- Northampton
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF24 West Northamptonshire
- Delivery Location
- Not specified
-
- Local Authority
- West Northamptonshire
- Electoral Ward
- Castle
- Westminster Constituency
- Northampton North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/041995-2025
22nd July 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/041948-2025
22nd July 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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