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YPO - 001308 - Floor Machines and Robotics

Yorkshire Purchasing Organisation

This public procurement record has 4 releases in its history.

TenderUpdate

26 Mar 2026 at 19:59

UK4 - Tender Notice
Tender

19 Mar 2026 at 10:50

UK4 - Tender Notice
PlanningUpdate

27 Aug 2025 at 12:35

UK2 - Preliminary Market Engagement Notice
Planning

05 Aug 2025 at 14:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Yorkshire Purchasing Organisation (YPO) is actively seeking providers to join a framework for supplying floor cleaning machines and robotics, encompassing various products and related services such as maintenance and servicing. This procurement, under an open procedure, aims to cater to the needs of public sector contracting authorities across the United Kingdom. The process is currently in the tender update stage as of March 2026, following an earlier tender initiation from March 2026. Interested suppliers have until 24 April 2026 to submit their bids, with the award period concluding on 9 June 2026. The procurement covers goods, primarily within the cleaning and polishing industry category, and addresses a broad range of public sector requirements. The framework agreement allows for both direct awards and competitive selection processes, ensuring flexibility and compliance.

This tender presents a significant opportunity for businesses within the cleaning equipment and robotics industries to expand their market presence in the public sector. Companies specialising in floor-maintenance machines, vacuum cleaners, steam cleaners, and innovative robotic technologies are particularly well-suited to participate. The framework's design, accommodating direct delivery and competitive selection, provides multiple avenues for businesses to showcase their capabilities and compete effectively. Furthermore, the tender highlights alignment with social value and sustainability criteria, encouraging businesses committed to ethical supply chain practices and environmental impact reduction to contribute. The inclusion of options for ongoing supply, maintenance, and servicing further enhances potential business growth through long-term contracts and client relationships.

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Notice Information

Notice Title

YPO - 001308 - Floor Machines and Robotics

Notice Description

YPO are looking for Providers to be appointed onto a closed Framework for the supply of Floor Cleaning Machines and Robotics. This Framework is designed to meet the needs of all public sector Contracting Authorities by establishing an agreement for the supply, maintenance, servicing, and leasing of products including scrubber driers, single disc floor machines, vacuum cleaners, carpet care equipment, steam cleaners, and robotic or emerging cleaning technologies. Providers will be required to deliver goods and associated services either directly to YPO customers under Lots 1-5, or through competitive selection processes under Lots 6-8.

Lot Information

Scrubber Driers

This Lot is for the supply of Scrubber Driers on a direct basis whereby the customer places the order with YPO, YPO places the order with the supplier and the supplier delivers direct to the end user

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Single Disc Floor Machines

This Lot is for the supply of Single Disc Floor Machines on a direct basis whereby the customer places the order with YPO, YPO places the order with the supplier and the supplier delivers direct to the end user.

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Vacuum Cleaners

This Lot is for the supply of Vacuum Cleaners on a direct basis whereby the customer places the order with YPO, YPO places the order with the supplier and the supplier delivers direct to the end user.

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Carpet Care

This Lot is for the supply of Carpet Care products whereby the customer places the order with YPO, YPO places the order with the supplier and the supplier delivers direct to the end user.

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Steam Cleaners

This Lot is for the supply of Steam Cleaners on a direct basis whereby the customer places the order with YPO, YPO places the order with the supplier and the supplier delivers direct to the end user.

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Products falling within the scope of Lots 1-5, including innovative and emerging solutions and robotics

Lot 6 covers products that fall within the remit of this Framework where, at the Contracting Authority's discretion, a call-off contract is required or where products are not listed within Lots 1-5. This includes one-off or specialist product requirements, emerging and innovative technologies, robotic cleaning solutions, and any items that a Contracting Authority chooses to procure through a Competitive Selection Process, including (but not limited to) circumstances where the estimated value exceeds applicable procurement thresholds.

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Maintenance and Servicing

Lot for the provision of maintenance and servicing of products that fall under the remit of this Framework through a Competitive Selection Process. This Lot is designed to meet the needs of YPO, and other Contracting Authorities will establish an agreement where the end customer requests maintenance or servicing directly from the Supplier, and the Supplier provides the required service at the customer's location. The scope of this Lot includes, but is not limited to, the maintenance, repair, servicing, and technical support of floor cleaning machines and robotic cleaning equipment such as scrubber driers, single disc floor machines, vacuum cleaners, carpet care machines, steam cleaners, and autonomous or semi-autonomous robotic cleaning machines. This may include planned preventative maintenance, responsive repairs, diagnostics, parts replacement, software updates, and any other servicing activities required to keep the equipment operating effectively. This Lot enables Contracting Authorities to access specialist maintenance and servicing solutions to ensure the continued safe, efficient, and reliable performance of equipment purchased or leased under this Framework

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Lease/Rental

Lot 8 covers the lease or rental of products that fall within the overall scope of this Framework, including floor cleaning machines and robotic cleaning solutions. This Lot enables applicable products within the Framework remit to be accessed through compliant lease or rental arrangements for the duration of the Framework, at the Contracting Authority's discretion. Lot 8 will operate through a Competitive Selection Process, with requirements defined by individual specifications issued by Contracting Authorities. Use of this Lot may include associated customer requirements, such as maintenance, servicing, repairs, consumables, software, training, upgrades, and other support services, where specified.

Options: Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.

Planning Information

YPO are looking to start Pre-Market Engagement for the provision of Floor Cleaning Machines & Robotics to be delivered to Public Sector Customers Directly, UK Wide. YPO intends to close the preliminary market engagement by 01/09/2025. Please can you contact Rob.hazelgrave@ypo.co.uk to register your interest in participation for this tender. You will then be asked for availability during a time frame in the next 3 weeks to partake in a supplier conference which will detail how the current framework works, what we're looking for moving forward and an explanation around the tender process and expectations. This will be followed by a questionnaire to enable technical specifications to be fairly drafted for the Tender. Once the surveys are completed and returned and the feedback has been acted on, we will look to start the tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05819d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028214-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

51 - Installation services (except software)

66 - Financial and insurance services

CPV Codes

39713400 - Floor-maintenance machines

39713410 - Floor-cleaning machines

39713420 - Floor polishers

39713430 - Vacuum cleaners

39713431 - Accessories for vacuum cleaners

39716000 - Parts of electrical domestic appliances

39800000 - Cleaning and polishing products

42999000 - Non-domestic vacuum cleaners and floor polishers

48900000 - Miscellaneous software package and computer systems

50312600 - Maintenance and repair of information technology equipment

50800000 - Miscellaneous repair and maintenance services

51514000 - Installation services of miscellaneous general-purpose machinery

66114000 - Financial leasing services

Notice Value(s)

Tender Value
£880,000 £500K-£1M
Lots Value
£2,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 20265 months ago
Submission Deadline
24 Apr 2026Expired
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2030 4-5 years
Recurrence
2030-01-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Yorkshire Purchasing Organisation
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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