Planning

Floor Cleaning Machines & Robotics

YORKSHIRE PURCHASING ORGANISATION

This public procurement record has 2 releases in its history.

PlanningUpdate

27 Aug 2025 at 11:35

UK2 - Preliminary Market Engagement Notice
Planning

05 Aug 2025 at 13:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Yorkshire Purchasing Organisation is currently in the planning stage of a tender for the provision of floor cleaning machines and robotics, targeting public sector customers across the UK. The procurement process includes the supply of vacuum cleaners, scrubber dryers, carpet cleaners, pressure washers, and robotic cleaning solutions, accompanied by essential parts and accessories. This tender aims to establish a framework agreement with a direct award structure, allowing institutions like schools, colleges, NHS facilities, and local authorities a compliant purchasing channel. The planning includes a supplier conference scheduled online for 16th September 2025, and the deadline for preliminary market engagement is set for 1st September 2025. Interested parties are encouraged to reach out to the organisation at the provided email address to participate in this opportunity.

This procurement offers significant business growth potential, especially for suppliers skilled in producing and distributing cleaning machinery and robotic solutions. The framework agreement is designed to support SMEs and VCSEs, thus fostering broader competition within the industry. Companies that can provide comprehensive cleaning technology services, including set-up and mapping for robotic cleaners, may find the competitive aspect particularly beneficial. Engaging in this tender allows businesses to secure contracts directly and potentially see their products featured in annually published catalogues, boosting visibility and sales in the institutional sector.

How relevant is this notice?

Notice Information

Notice Title

Floor Cleaning Machines & Robotics

Notice Description

The Direct supply of Vacuum Cleaners, Scrubber Dryers, Carpet Cleaners, Pressure Washers, Drop & Go Robotic Vacuum Cleaners and Parts & Accessories. This will be on a Direct Award/Award Without Competition which will feature on company website and potentially annually printed catalogues. This will give Schools, Colleges, NHS & Local Authorities a compliant route to purchasing their cleaning machine needs. There will also be a Further Competition arm to this Framework for the supply, set up (mapping) & service of Robotic Vacuum Cleaners & Robotic Scrubber Dryers.

Planning Information

YPO are looking to start Pre-Market Engagement for the provision of Floor Cleaning Machines & Robotics to be delivered to Public Sector Customers Directly, UK Wide. YPO intends to close the preliminary market engagement by 01/09/2025. Please can you contact Rob.hazelgrave@ypo.co.uk to register your interest in participation for this tender. You will then be asked for availability during a time frame in the next 3 weeks to partake in a supplier conference which will detail how the current framework works, what we're looking for moving forward and an explanation around the tender process and expectations. This will be followed by a questionnaire to enable technical specifications to be fairly drafted for the Tender. Once the surveys are completed and returned and the feedback has been acted on, we will look to start the tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05819d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051575-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39713410 - Floor-cleaning machines

39713430 - Vacuum cleaners

39713431 - Accessories for vacuum cleaners

Notice Value(s)

Tender Value
£880,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20253 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
15 Dec 2025 - 14 Dec 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE PURCHASING ORGANISATION
Contact Name
Rob Hazelgrave
Contact Email
contracts@ypo.co.uk
Contact Phone
Not specified

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Post Town
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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