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BLC0177 - Legacy Media Digitisation Framework

BLUELIGHT COMMERCIAL LIMITED

This public procurement record has 4 releases in its history.

TenderCancellation

17 Oct 2025 at 13:58

UK12 - Procurement Termination Notice
AwardUpdate

15 Oct 2025 at 11:39

UK6 - Contract Award Notice
Award

14 Oct 2025 at 18:06

UK6 - Contract Award Notice
Tender

11 Aug 2025 at 10:09

UK4 - Tender Notice
Summary of the contracting process

BLUELIGHT COMMERCIAL LIMITED, located in London, is overseeing the procurement process for the "BLC0177 - Legacy Media Digitisation Framework". This procurement pertains to the industry category of media and data conversion services, with a focus on converting legacy media to digital form. The process has advanced through several stages including tender and award with recent updates on the procurement stage as of 17th October 2025. Initial documentation was made available from 11th August 2025, and a contract period is set from 10th October 2025 to 9th October 2029. The procurement method employed is an open procedure, and the procurement activities include six lots focusing on services such as VHS media conversion and niche media digitisation with integrations to Digital Evidence Management Solutions (DEMS).

This tender presents significant opportunities for businesses specialising in media storage, multimedia equipment, and data conversion services. Companies engaged in these fields, especially those with capabilities in software and hardware provision for media conversion as well as third-party service providers, are well-suited to engage in this tender. The framework allows for a mix of direct awards and further competition, creating dynamic opportunities for business growth. Businesses that can offer comprehensive solutions integrating with existing digital systems will find this procurement especially beneficial. With the contract value in the hundreds of millions and spanning several years, this is an advantageous proposition for large-scale suppliers able to fulfil robust technical and service-oriented criteria.

How relevant is this notice?

Notice Information

Notice Title

BLC0177 - Legacy Media Digitisation Framework

Notice Description

BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 6 lots which are: Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer. Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer. Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.

Lot Information

Lot 1: VHS Media Conversion - In House - With DEMS Integration

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.

Lot 2: VHS Media Conversion - In House - With DEMS Provided

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 3: VHS Media Conversion - Outsource - With DEMS Integration

This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.

Lot 4: VHS Media Conversion - Outsource - With DEMS Provided

This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 5: Niche Media Digitisation with DEMS Integration

This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.

Lot 6: Niche Media Digitisation with DEMS Provided

This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0584db
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066333-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

72 - IT services: consulting, software development, Internet and support

CPV Codes

30233000 - Media storage and reader devices

32322000 - Multimedia equipment

72311100 - Data conversion services

Notice Value(s)

Tender Value
£300,000,000 £100M-£1B
Lots Value
£300,000,000 £100M-£1B
Awards Value
£50,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 202510 months ago
Submission Deadline
10 Sep 2025Expired
Future Notice Date
Not specified
Award Date
13 Oct 202510 months ago
Contract Period
3 Nov 2025 - 2 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BLUELIGHT COMMERCIAL LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3JS
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
2
Supplier Names

Cleardata UK

Memnon Archiving Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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