Provision of a Street Lighting Term Service Contract

{
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    "id": "ocds-h6vhtk-058a38-2025-08-19T09:07:55+01:00",
    "date": "2025-08-19T09:07:55+01:00",
    "ocid": "ocds-h6vhtk-058a38",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHZZ-4724-NYPH",
            "name": "London Borough of Hillingdon",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHZZ-4724-NYPH"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Uxbridge",
                "postalCode": "UB8 1UW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI74"
            },
            "contactPoint": {
                "email": "procurement@hillingdon.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHZZ-4724-NYPH",
        "name": "London Borough of Hillingdon"
    },
    "planning": {
        "noEngagementNoticeRationale": "**** To note, a UK 2 Preliminary Market Engagement Notice ( Notice ( 2025/S 000-047824. Procurement Identifier(OCID):ocds-h6vhtk-050b70 was published on 12th August 2025 ( 8.53am). This related to premarket engagement for both Street Lighting and Highways. This Preliminary Market Engagement Notice was linked to the publication of the Provision of a Highways Term Service (Notice identifier 2025/S 000-0149653 (ocds-h6vhtk-050b70) and therefore can not be linked to this Notice."
    },
    "tender": {
        "id": "ocds-h6vhtk-058a38",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of a Street Lighting Term Service Contract",
        "description": "The term service contract includes the following, but not limited to, Capital Investment works include column replacement programme, column painting and structural testing Terms service works; -Routine maintenance, inspection, maintenance and testing of street lighting & traffic signs, bollard & traffic sign cleaning -Non-routine maintenance- street lighting & traffic signs inc emergency calls outs and on-going fault repairs -Night scouting -24hr emergency call out facility -Fault report management -Electrical testing every 6 years The Contract will be for an initial term of seven (7) years with an extendable option for a period of five (5) years, giving a total of twelve (12) years (the Term). The option to extend is for a period of five (5) years is subject to full service and commercial review.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31500000",
                        "description": "Lighting equipment and electric lamps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928500",
                        "description": "Street-lighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928510",
                        "description": "Street-lighting columns"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928520",
                        "description": "Lampposts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928530",
                        "description": "Street lamps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45316110",
                        "description": "Installation of road lighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50232100",
                        "description": "Street-lighting maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50232110",
                        "description": "Commissioning of public lighting installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI74",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 18907200,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "submissionMethodDetails": "The full suite of tender documents linked to this tender opportunity are advertised via our tender portal below; https://supplierlive.proactisp2p.com/Account/Login",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-09-19T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-15T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-12-18T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 18907200,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "60% of the marks available will be allocated to Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40% of the marks will be allocated to Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2033-03-31T23:59:59+01:00",
                    "maxExtentDate": "2038-03-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract has an option to extend for a period of five (5) years subject to full service and commercial review."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-4407",
                "documentType": "biddingDocuments",
                "description": "**** To note, a UK 2 Preliminary Market Engagement Notice ( Notice ( 2025/S 000-047824. Procurement Identifier(OCID):ocds-h6vhtk-050b70 was published on 12th August 2025 ( 8.53am). This related to premarket engagement for both Street Lighting and Highways. This Preliminary Market Engagement Notice was linked to the publication of the Provision of a Highways Term Service (Notice identifier 2025/S 000-0149653 (ocds-h6vhtk-050b70) and therefore can not be linked to this Notice. Attached is a copy of the UK2 - Preliminary Market Engagement Notice",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4407",
                "format": "application/pdf"
            },
            {
                "id": "049685-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/049685-2025",
                "datePublished": "2025-08-19T09:07:55+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-04-01T23:59:59+01:00"
                }
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        }
    },
    "language": "en"
}