Notice Information
Notice Title
Managed Print Service
Notice Description
Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.
Lot Information
Lot 1
Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.
Procurement Information
The existing contract is being modified on the grounds of:
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0590d5
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/022150-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
30120000 - Photocopying and offset printing equipment
30121100 - Photocopiers
79800000 - Printing and related services
79820000 - Services related to printing
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £3,929,000 £1M-£10M
Notice Dates
- Publication Date
- 12 Mar 20261 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 24 Aug 20258 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE HIGHLAND COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV3 5NX
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0590d5-2026-03-12T09:37:59Z",
"date": "2026-03-12T09:37:59Z",
"ocid": "ocds-h6vhtk-0590d5",
"description": "(SC Ref:826357)",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-0590d5",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Managed Print Service",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79800000",
"description": "Printing and related services"
},
"mainProcurementCategory": "services",
"description": "Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.",
"lots": [
{
"id": "1",
"description": "Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.",
"hasOptions": false,
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "30121100",
"description": "Photocopiers"
},
{
"scheme": "CPV",
"id": "30120000",
"description": "Photocopying and offset printing equipment"
},
{
"scheme": "CPV",
"id": "79820000",
"description": "Services related to printing"
},
{
"scheme": "CPV",
"id": "30000000",
"description": "Office and computing machinery, equipment and supplies except furniture and software packages"
}
],
"deliveryAddresses": [
{
"region": "UKM6"
},
{
"region": "UKM6"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"id": "D_TECHNICAL",
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
}
],
"procurementMethodRationale": "The existing contract is being modified on the grounds of:"
},
"awards": [
{
"id": "052604-2025-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-159296",
"name": "Xeretec Office Systems Ltd"
}
]
},
{
"id": "022150-2026-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-159296",
"name": "Xeretec Office Systems Ltd"
}
]
}
],
"parties": [
{
"id": "GB-FTS-125201",
"name": "The Highland Council",
"identifier": {
"legalName": "The Highland Council"
},
"address": {
"streetAddress": "Glenurquhart Road",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV3 5NX",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Andrew Collins",
"telephone": "+44 1467530600",
"email": "cpssprocurement@aberdeencity.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.highland.gov.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "01",
"scheme": "COFOG",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-159296",
"name": "Xeretec Office Systems Ltd",
"identifier": {
"legalName": "Xeretec Office Systems Ltd"
},
"address": {
"streetAddress": "1 Cromwell Road",
"locality": "Inverness",
"region": "UKM",
"postalCode": "IV1 1SX",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-159297",
"name": "Inverness Sheriff & Justice of the Peace Court",
"identifier": {
"legalName": "Inverness Sheriff & Justice of the Peace Court"
},
"address": {
"streetAddress": "Sheriff Court House",
"locality": "Inverness",
"postalCode": "IV2 3EG",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-125201",
"name": "The Highland Council"
},
"contracts": [
{
"id": "052604-2025-1",
"awardID": "052604-2025-1",
"status": "active",
"value": {
"amount": 3929000,
"currency": "GBP"
},
"dateSigned": "2025-08-25T00:00:00+01:00"
},
{
"id": "022150-2026-1",
"awardID": "022150-2026-1",
"status": "active",
"value": {
"amount": 3929000,
"currency": "GBP"
},
"dateSigned": "2025-08-25T00:00:00+01:00"
}
],
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808228"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808228"
}
],
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 1
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 1
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 1
}
]
}
}