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PHW-FTS-62385 LUNG CANCER SCREENING WALES: PARTICIPANT ADMINISTRATION SYSTEM

Public Health Wales NHS Trust

This public procurement record has 4 releases in its history.

AwardUpdate

12 Oct 2026 at 15:08

UK6 - Contract Award Notice
Award

12 Oct 2026 at 14:52

UK6 - Contract Award Notice
Tender

29 May 2026 at 18:24

UK4 - Tender Notice
Planning

05 Sep 2025 at 16:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Public Health Wales is buying a managed participant administration system for the national lung cancer screening programme in Wales. The service is intended to coordinate the full participant journey, from arranging telephone appointments and mobile CT screening through to safe handovers to treatment and smoking cessation services. It must support screening pathways using the LLPv2 and PLCOm2012 risk prediction models, maintain accurate records for audit, and interoperate with existing NHS Wales tools, databases and data-sharing networks. This is patient administration and medical software, alongside the associated implementation and IT services. NHS Wales Shared Services Partnership managed the procurement for Public Health Wales. Delivery is for the programme across Wales.

The procurement has been awarded to Nelson+ B.V. under an open competitive flexible procedure. The award is dated 12 October 2026 and is for £697,500 excluding VAT (£837,000 including VAT). The contract period is 22 October 2026 to 21 October 2031, with two optional extensions: to October 2033 and then to October 2034. There was one lot, and the wider estimated procurement value was £1,772,259 excluding VAT. Evaluation weighted technical quality at 65% and commercial price at 35%. The process received four bids, with two reaching the final stage; both final-stage bids were from SMEs. The contract award remains pending in the published data.

This award shows Public Health Wales’s demand for a specialist, managed patient administration platform for a national screening pathway, rather than a general-purpose software supply. A credible competitor for a future requirement would need to demonstrate end-to-end participant pathway management, support for risk-based lung cancer screening, coordination of appointments and mobile CT activity, and secure handovers to clinical treatment and smoking cessation services. Strong interoperability with NHS Wales systems, databases and data-sharing networks, and dependable audit records, are central to the requirement. The competition also tested suppliers’ capacity and capability through qualification and scored technical assessment, followed by a commercial assessment; technical quality carried greater weight than price. SMEs reached the final stage, indicating that the scale and evaluation route can accommodate smaller specialist providers.

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Notice Information

Notice Title

PHW-FTS-62385 LUNG CANCER SCREENING WALES: PARTICIPANT ADMINISTRATION SYSTEM

Notice Description

Following a positive recommendation from the UK National Screening Committee and a successful pilot scheme, the Welsh Government has committed to and funded a national lung cancer screening programme scheduled for rollout in April 2028. To deliver this initiative, Public Health Wales wish to appoint a Supplier to provide a managed Participant Administration System (PAS) that will coordinate the end-to-end patient journey. The system will efficiently operate a screening pathway that uses risk prediction models (LLPv2 and PLCOm2012) via telephone appointments and mobile CT units, safely manage patient handovers to treatment and smoking cessation services, and maintain accurate records for audits. The PAS will offer robust interoperability to seamlessly integrate with existing NHS Wales tools, databases, and data-sharing networks.

Lot Information

Lot 1

Renewal: Option extension period 1 - October 2031 -October 2033 (24 months) Option extension period 2 - October 2033 - October 2034 (12 months)

Planning Information

Public Health Wales are exploring the market to scope this potential requirement and review indicative pricing to help inform a business case. Full details of this Pre Market Engagement exercise are available upon request. Documents must be requested by emailing Alexandra.Woodward@wales.nhs.uk. The email subject must state "PATIENT ADMINISTRATION SYSTEM (PAS) FOR NHS WALES LUNG CANCER SCREENING". Interested suppliers are encouraged to request the documents as soon as possible. The deadline for requesting documents is 12pm on 17th September 2025. Interested parties must request, complete and return the documents Alexandra.Woodward@wales.nhs.uk by 5pm on 18th September 2025. N.B.1. No estimated costs for the requirement are available at this stage. N.B.2. The estimated contract dates reflect the anticipated live programme dates.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05953a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096164-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48180000 - Medical software package

48814000 - Medical information systems

48814200 - Patient-administration system

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,772,259 £1M-£10M
Lots Value
£1,772,259 £1M-£10M
Awards Value
£697,500 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 20261 weeks ago
Submission Deadline
24 Jun 2026Expired
Future Notice Date
5 Feb 2026Expired
Award Date
12 Oct 20261 weeks ago
Contract Period
22 Oct 2026 - 21 Oct 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Public Health Wales NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4BZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

Nelson+ B.V.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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