PHW-FTS-62385 - LUNG CANCER SCREENING WALES: PARTICIPANT ADMINISTRATION SYSTEM

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05953a-2026-05-29T18:24:33+01:00",
    "date": "2026-05-29T18:24:33+01:00",
    "ocid": "ocds-h6vhtk-05953a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-NHS-RYT",
            "name": "Public Health Wales NHS Trust",
            "identifier": {
                "scheme": "GB-NHS",
                "id": "RYT"
            },
            "address": {
                "streetAddress": "2 Capital Quarter, Tyndall Street",
                "locality": "Cardiff",
                "postalCode": "CF10 4BZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Alexandra Woodward",
                "email": "alexandra.woodward@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-NHS-RQF",
            "name": "NHS Wales Shared Service Partnership",
            "identifier": {
                "scheme": "GB-NHS",
                "id": "RQF"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "postalCode": "CF15 7QZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Sam McConnell",
                "email": "samuel.mcconnell3@wales.nhs.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Procurement Lead"
        },
        {
            "id": "GB-PPON-PBXD-6758-YMPY",
            "name": "Public Health Wales",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBXD-6758-YMPY"
            },
            "address": {
                "streetAddress": "2 Capital Quarter, Tyndall Street",
                "locality": "Cardiff",
                "postalCode": "CF10 4BZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Alexandra Woodward",
                "email": "alexandra.woodward@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://phw.nhs.wales/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PXWV-6492-CGMN",
            "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXWV-6492-CGMN"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "postalCode": "CF15 7QZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Alexandra Woodward",
                "email": "alexandra.woodward@wales.nhs.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Process Management",
            "details": {
                "url": "https://nwssp.nhs.wales/"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBXD-6758-YMPY",
        "name": "Public Health Wales"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Public Health Wales are exploring the market to scope this potential requirement and review indicative pricing to help inform a business case. Full details of this Pre Market Engagement exercise are available upon request. Documents must be requested by emailing Alexandra.Woodward@wales.nhs.uk. The email subject must state \"PATIENT ADMINISTRATION SYSTEM (PAS) FOR NHS WALES LUNG CANCER SCREENING\". Interested suppliers are encouraged to request the documents as soon as possible. The deadline for requesting documents is 12pm on 17th September 2025. Interested parties must request, complete and return the documents Alexandra.Woodward@wales.nhs.uk by 5pm on 18th September 2025. N.B.1. No estimated costs for the requirement are available at this stage. N.B.2. The estimated contract dates reflect the anticipated live programme dates.",
                "dueDate": "2025-09-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "054403-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054403-2025",
                "datePublished": "2025-09-05T16:06:18+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "PHW-FTS-62385",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PHW-FTS-62385 - LUNG CANCER SCREENING WALES: PARTICIPANT ADMINISTRATION SYSTEM",
        "description": "Welsh Government has confirmed their commitment to a lung cancer screening programme in Wales. This follows a positive recommendation from the UK National Screening Committee (endorsed by the Wales Screening Committee), a successful pilot of lung cancer screening in the North Rhondda area and the completion of a scoping report by Public Health Wales setting out an assessment of the available evidence and, from this, a recommended pathway and delivery model. Public Health Wales have completed an exploration phase of service design, user needs and technical requirements. They are now looking to appoint a Supplier to provide a Participant Administration System (PAS) to be in place for rollout of the Programme in April 2028. This will be on a managed service basis. The tender is being conducted on eTenderWales and the full tender pack is available on that platform.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48814200",
                        "description": "Patient-administration system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48814000",
                        "description": "Medical information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48180000",
                        "description": "Medical software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2126710.8,
            "amount": 1772259,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-10-12T00:00:00+01:00",
                    "endDate": "2031-10-11T23:59:59+01:00",
                    "maxExtentDate": "2034-10-11T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 2126710.8,
                    "amount": 1772259,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 65,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to eTenderWales"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to eTenderWales"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option extension period 1 - October 2031 -October 2033 (24 months) Option extension period 2 - October 2033 - October 2034 (12 months)"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-05T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Phase 1 - Compliant Bid - Tender responses will be checked to ensure that they are a compliant tender and have completed correctly and all necessary information has been provided. Only compliant tender responses, correctly completed with all relevant information being provided, will proceed to stage 2. Any Tender responses not correctly completed in accordance with the requirements of this ITT and/ or containing omissions and which are deemed to be a non-compliant Tender may be rejected at this point. Where a tender response is rejected at this point, it will automatically be disqualified and will not be further evaluated. Where a Tender is found to be a non-compliant Tender and the commissioner doe does not exercise its sole discretion to reject the Tender, the Tender will be evaluated in accordance with the evaluation methodology described in this ITT. Phase 2 - Conditions of Participation - Qualification - If a bidder succeeds in passing stage 1 of the evaluation, then it will be assessed on the basis of the information provided in response to each of the questions set out in the conditions for participation (Qualification). The Qualification Envelope will be evaluated to determine the bidder's capacity and capability to provide the requirement. Responses to questions will be evaluated on the basis of the scoring methodology set out in the qualification envelope. Bidders are to note that any Tenders which do not meet the conditions for participation minimum threshold and do not pass all questions within the qualification envelope, will not proceed to the technical evaluation stage of the evaluation process. If a bidder's responses to the qualification meet the commissioner's minimum threshold and pass all questions within the qualification envelope, it will proceed to Stage 3. Review of the technical evaluation. Stage 3 - Technical (Scored Requirements) - Bidders who have passed all proceedings stages will have the technical (scored) response evaluated in accordance with the evaluation methodology set out in the ITT document. Bidders that pass the written technical evaluation will be invited to present their bids to the panel. The presentation will be unscored but clarifying questions may be asked. Original scored may be adjusted in light of clarification responses. Stage 4 - Commercial - Bidders who have passed all proceedings stages will have the commercial response evaluated as set out in the ITT document."
        },
        "submissionMethodDetails": "The full tender pack with bidding instructions is available on eTenderWales. Project reference PHW-FTS-62385. ITT reference itt_124931. https://etenderwales.bravosolution.co.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-24T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-16T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-21T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "051055-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/051055-2026",
                "datePublished": "2026-05-29T18:24:33+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Please see tender pack for full details"
        },
        "riskDetails": "Please see tender pack for full details"
    },
    "language": "en"
}