Planning

Pre Market Engagement for a Replacement Management Information System for Education and Schools

BRIDGEND COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

08 Sep 2025 at 15:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bridgend County Borough Council is undertaking a procurement process for the replacement of its current Management Information System (MIS) for Education and Schools. This initiative falls under the goods category and is being managed under the planning stage with a focus on engaging with potential suppliers. The pre-market engagement is scheduled to take place online via Microsoft Teams on Friday, 19th September 2025, from 11:00 a.m. to 1:00 p.m. The procurement process is targeted at consolidating existing MIS functions into a unified platform, with the contract expected to start on 1st March 2027 and run until 3rd March 2031. The Council, a sub-central government authority operating under Welsh devolved regulations, is based in Bridgend, UK, and invites interested parties to participate in the engagement event to inform the future development of the tender specification.

This tender presents significant opportunities for businesses specialising in educational software packages or with experience in providing comprehensive information systems for local authorities and schools. SME-friendly, this procurement process invites companies with innovative solutions that can integrate educational and administrative functionalities into a single platform. Engaging in this project could help businesses establish strong relationships with the Bridgend County Borough Council and potentially expand their presence within the public sector in Wales. Companies interested in participating are encouraged to contact Tracey Griffiths via email to secure an invitation for the pre-market engagement event. The opportunity aligns with a future notice date set for 1st June 2026, providing sufficient time for potential suppliers to prepare their offerings.

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Notice Information

Notice Title

Pre Market Engagement for a Replacement Management Information System for Education and Schools

Notice Description

Bridgend County Borough Council's current Management Information System (MIS) Contract for Schools expires at the same time as its Education Local Authority MIS in March 2027; and so the Authority is exploring options to consolidate this requirement into a unified single platform offering functionality to better meet the evolving needs of both schools and the Local Authority. A pre-market engagement event is therefore being offered to support the Authority explore the potential for a single unified system, view current market developments and innovation to help inform the final specification will be taking place on Friday the 19th of September 2025 11:00am to 13:00pm online via TEAMSs. Contact Tracey.Griffiths@bridgend.gov.uk to reserve a place.

Planning Information

Bidders are first invited to a Pre Market Engagement Event to be held online by TEAMs on Friday the 19th of September 2025 at 11:00am . Contact : Tracey.Griffiths@bridgend.gov.uk to secure an invitation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059628
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054796-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 20264 months to go
Award Date
Not specified
Contract Period
1 Mar 2027 - 3 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRIDGEND COUNTY BOROUGH COUNCIL
Contact Name
Procurement Team
Contact Email
tenders@bridgend.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRIDGEND
Postcode
CF31 4WB
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL17 Bridgend and Neath Port Talbot
Local Authority
Bridgend
Electoral Ward
Bridgend Central
Westminster Constituency
Bridgend

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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