Planning

Mechanical Service Repair, Maintenance and Minor works Contract - Corporate Estate

LONDON BOROUGH OF LEWISHAM

This public procurement record has 1 release in its history.

Planning

10 Sep 2025 at 15:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Lewisham is in the planning stage of a procurement process titled "Mechanical Service Repair, Maintenance and Minor Works Contract - Corporate Estate." Targeting the services industry, this opportunity is particularly focused on mechanical services within its corporate property estate, covering approximately 70 sites around Lewisham. This southeast London borough, rich in cultural heritage and community dynamics, will host a market engagement session on 24th September 2025 at the Old Town Hall, London, with registration required by 22nd September 2025. The engagement session, running from 9:30 am to 12:00 pm, will provide an opportunity for businesses to learn about the procurement process and specific service requirements. The procurement method involves a planning stage, and the process will lead up to a tender announcement anticipated on 10th November 2025.

This procurement offers a substantial opportunity for business growth, especially for firms in the realm of hard facilities management focusing on mechanical services such as heating, ventilation, air-conditioning, and technical inspection. The contract's extensive duration, potentially extending from April 2026 to March 2031, makes it an attractive prospect for enterprises, including SMEs and those with public sector experience. Companies demonstrating a certain level of annual turnover are encouraged to express their interest. The pre-market engagement, inclusive of both large firms and smaller local enterprises, provides a platform for companies to position themselves strategically for this potential long-term contract in a vibrant and diverse borough. Interested businesses should focus on the substantial opportunity for repair, maintenance, and reactive services across Lewisham's vibrant urban and community facilities.

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Notice Information

Notice Title

Mechanical Service Repair, Maintenance and Minor works Contract - Corporate Estate

Notice Description

London Borough of Lewisham plan to invite companies to tender for a Hard Facilities Management Contract for the provision of Mechanical Services for its Corporate Property Estate. The contract will have provision for a range of planned and reactive mechanical services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings. Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community. The Council would like to extend this pre-market engagement invitation to companies and organisations of all sizes including local SME's. Please note that there is a mandatory minimum annual turnover requirement for this contract and bidders must be able to demonstrate public sector experience.

Planning Information

London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Mechanical Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Wednesday 24th September. The event will run from 09:30pm to 12:00pm. Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process. Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in". If you are interested in attending this market engagement event, please contact us at Lewisham Lewisham.Procurement@lewisham.gov.uk no later than 12:00 p.m. on Monday, 22 September 2025. Upon registration, we will provide you with the Market Engagement Pack, which outlines the details of the opportunity, the services required, and the associated social value and procurement process. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council. Organisations must ensure that access to the system is available for their representatives dealing with the contract and that this contact is updated as and when required. The Council will not be liable for the lack of delegated access within the organisation and will not directly send any documentation or communication regarding the opportunity, as this shall only be exclusively available through the portal. Organisations are responsible to allow sufficient time to submit their interest.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0597fa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055560-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45259000 - Repair and maintenance of plant

45331000 - Heating, ventilation and air-conditioning installation work

50710000 - Repair and maintenance services of electrical and mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

71334000 - Mechanical and electrical engineering services

71630000 - Technical inspection and testing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
10 Nov 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF LEWISHAM
Contact Name
Not specified
Contact Email
lewisham.procurement@lewisham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CATFORD
Postcode
SE6 4RU
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Lewisham
Electoral Ward
Rushey Green
Westminster Constituency
Lewisham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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