Hard FM - Provision of Mechanical Repair, Maintenance and Minor Works Services

{
    "tag": [
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    "id": "ocds-h6vhtk-0597fa-2026-03-09T12:04:29Z",
    "date": "2026-03-09T12:04:29Z",
    "ocid": "ocds-h6vhtk-0597fa",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYXG-1482-BYWG",
            "name": "London Borough of Lewisham",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYXG-1482-BYWG"
            },
            "address": {
                "streetAddress": "4th Floor Laurence House",
                "locality": "Catford",
                "postalCode": "SE6 4RU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "email": "lewisham.procurement@lewisham.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PYXG-1482-BYWG",
        "name": "London Borough of Lewisham"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Mechanical Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Wednesday 24th September. The event will run from 09:30pm to 12:00pm. Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process. Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a \"drop in\" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to \"drop in\". If you are interested in attending this market engagement event, please contact us at Lewisham Lewisham.Procurement@lewisham.gov.uk no later than 12:00 p.m. on Monday, 22 September 2025. Upon registration, we will provide you with the Market Engagement Pack, which outlines the details of the opportunity, the services required, and the associated social value and procurement process. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council. Organisations must ensure that access to the system is available for their representatives dealing with the contract and that this contact is updated as and when required. The Council will not be liable for the lack of delegated access within the organisation and will not directly send any documentation or communication regarding the opportunity, as this shall only be exclusively available through the portal. Organisations are responsible to allow sufficient time to submit their interest.",
                "dueDate": "2025-09-24T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "055560-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/055560-2025",
                "datePublished": "2025-09-10T16:39:28+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN809234",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Hard FM - Provision of Mechanical Repair, Maintenance and Minor Works Services",
        "description": "Lewisham Council (the Council) invites you to participate within this Procurement Process and invites you to submit a Tender for the provision of an Mechanical repairs, maintenance and minor improvement works contract on the terms and conditions set out in this Invitation to Tender (ITT), Specification and the Draft Mechanical Repair, Maintenance and Minor Works Services Contract. The words and expressions contained in this ITT have the same meaning that is given to them in the Conditions of Contract and the Service Specification. The Conditions of Contract to be used will be the Council's Conditions of Contract, a copy of which is included in the tender pack. The Contract will be between the successful Tenderer and the Council for the period of three years with an option to extend for a further two years. This Contract will be procured through a competitive flexible procedure, consisting of two stages, in accordance with the Procurement Act 2023. The first stage requires all interested organisations to complete and submit the Procurement Specific Questionnaire (PSQ), this includes questions on the tenderer's legal, financial and technical capability. The five highest scoring suppliers will be shortlisted and invited to participate in the next stage of the procurement process. The selected Suppliers following the PSQ stage who meet the conditions of participation and who are the highest ranked will be invited to submit a full tender. Progression to Stage 2 confirms eligibility to tender and does not guarantee contract award.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45259000",
                        "description": "Repair and maintenance of plant"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331000",
                        "description": "Heating, ventilation and air-conditioning installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50730000",
                        "description": "Repair and maintenance services of cooler groups"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71334000",
                        "description": "Mechanical and electrical engineering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71630000",
                        "description": "Technical inspection and testing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-04T00:00:00+01:00",
                    "endDate": "2029-08-04T23:59:59+01:00",
                    "maxExtentDate": "2031-08-04T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 3500000,
                    "amount": 2900000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
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                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
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                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Up to 2 years at the Council's discretion."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-10T23:59:59Z"
        },
        "status": "active",
        "value": {
            "amountGross": 3500000,
            "amount": 2900000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procurement is being undertaken over two stages Stage One - Procurement Specific Questionnaire - Request to Participate Stage Two - Invitation to Tender - Tender Response Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria. Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender. Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements."
        },
        "submissionMethodDetails": "https://www.londontenders.org/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-07T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-20T23:59:59Z"
        },
        "awardPeriod": {
            "endDate": "2026-08-04T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://www.londontenders.org/"
            },
            {
                "id": "L-2",
                "documentType": "technicalSpecifications",
                "url": "https://www.londontenders.org/"
            },
            {
                "id": "020835-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/020835-2026",
                "datePublished": "2026-03-09T12:04:29Z",
                "format": "text/html"
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        ]
    },
    "language": "en"
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