Estates Framework - Planned and Reactive Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059b33-2025-11-04T15:14:27Z",
    "date": "2025-11-04T15:14:27Z",
    "ocid": "ocds-h6vhtk-059b33",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXJR-8257-MYGR",
            "name": "The Police and Crime Commissioner for Leicestershire",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXJR-8257-MYGR"
            },
            "address": {
                "streetAddress": "St Johns",
                "locality": "Leicester",
                "postalCode": "LE19 2BX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "email": "Procurement@leics.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXJR-8257-MYGR",
        "name": "The Police and Crime Commissioner for Leicestershire"
    },
    "tender": {
        "id": "CONT0467",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Estates Framework - Planned and Reactive Maintenance",
        "description": "The contracting authority is seeking to award a Framework Agreement for the provision of planned and reactive maintenance works across Leicestershire Police. The framework will cover mutiple lots including plumbing, surfacing, electrical works, roofing services and general building works. The Contracting Authority wishes to establish between two and six providers (plus others within 1 point of the sixth-place score) per lot. All tender documentation will be available on the In-Tend Portal: https://sell2.in-tend.co.uk/blpd/home. Documents are as follows: - Attachment 1 - CONT0467 - ITT - Schedule of Non-Compliance - Attachment 2 - CONT0467 - ITT Instructions to Bidders - Attachment 3 - CONT0467 - Estates Framework - Statement of Requirements DRAFT - Attachment 4 - CONT0467 - ITT Response to Tender - Technical Response - Attachment 5 - CONT0467 - Pricing Schedule - Attachment 6 - CONT0467 - Conditions of Contract - Estates Framework DRAFT - Procurement Specific Questionnaire (PSQ) - V3 - Annex 1 - Electrical Quality Specification - Annex 2 - Equality Duty Guidance for Contractors and Suppliers - Annex 3 - Code of Conduct for Contractors and Suppliers - Annex 4 - CHAS - Annex 5 - Lot 1 - Plumbing Scenario - Annex 6 - Lot 2 - Surfacing Scenario - Annex 7 - Lot 3 - Electrical Scenario - Annex 8 - Lot 4 - Roofing Scenario - Annex 9 - Lot 5 - General Building Scenario",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45332200",
                        "description": "Water plumbing work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45233251",
                        "description": "Resurfacing works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71314100",
                        "description": "Electrical services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45260000",
                        "description": "Roof works and other special trade construction works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "value": {
            "amountGross": 12000000,
            "amount": 10000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 30,
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "All instructions must be accompanied by a work order from Estates Helpdesk, this will then be followed up with an official purchase order by electronically in due course. Unless otherwise stated remedial works to a value of PS500 can be carried out without referral to the Estates Helpdesk. For works likely to exceed this amount further authorisation must be obtained from the Estates Helpdesk. The Contractor shall not accept instructions from site personnel without approval from the Estates Helpdesk. All works (planned and reactive) above PS20,001.00 (exc VAT) shall be awarded through further competitions via this Framework issued on the procurement portal with drawings and specifications to all Contractors on the framework for that lot. Each project shall be awarded to the lowest tenderer, subject to a satisfactory tender. The Contracting Authority reserve the right to implement JCT contracts for these projects. Where the Contracting Authority mandate that this needs to be signed, works will not be awarded unless signed. Planned/Reactive maintenance works up to PS20,000.99 (exc VAT) shall be apportioned on a rotation basis subject to price, availability, reliability/timeliness, and quality of workmanship, security clearance and health & safety. All Contractors on each Lot will be listed. Works will then be allocated on a turn-by-turn basis, moving down the list. If the Contractor next on the list is not available to undertake the work (due to the reasons set out above) then the next Contractor on the list will be offered the opportunity. The next call-off opportunity will continue down the list and the Contractor will need to wait for their turn when it comes around next time going through the list on a turn-by-turn rotation basis. Any reports of poor performance based on the above criteria, will be investigated by the Contracting Authority and may result in a Contractor being suspended from the turn-by-turn rotation between Contractors servicing the framework."
            }
        },
        "submissionMethodDetails": "Tenders should be submitted by 10am on 20th October 2025 via the In-Tend portal - https://sell2.in-tend.co.uk/blpd/home.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-20T10:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-06T10:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-20T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Plumbing",
                "description": "Including: water and gas, from repairs and maintenance to refurbishment projects.",
                "status": "complete",
                "value": {
                    "amountGross": 12000000,
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical (Including Social Value)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                }
            },
            {
                "id": "2",
                "title": "Surfacing works",
                "description": "Includes: resurfacing paths and roads and line painting.",
                "status": "complete",
                "value": {
                    "amountGross": 12000000,
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical (Including Social Value)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                }
            },
            {
                "id": "3",
                "title": "Electrical Works",
                "description": "All aspects of electrical works.",
                "status": "complete",
                "value": {
                    "amountGross": 12000000,
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical (Including Social Value)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                }
            },
            {
                "id": "4",
                "title": "Roofing Services",
                "description": "Including: flat roofs, pitched tiles, from repairs and maintenance to replacement roofing projects.",
                "status": "complete",
                "value": {
                    "amountGross": 12000000,
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical (Including Social Value)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                }
            },
            {
                "id": "5",
                "title": "General Building",
                "description": "Including: joinery, minor repairs, planned projects and minor new works.",
                "status": "complete",
                "value": {
                    "amountGross": 12000000,
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical (Including Social Value)",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                }
            }
        ],
        "lotDetails": {
            "awardCriteriaDetails": "The tenderer may tender for more than one lot, however they will only awarded to one lot based on their preferences, unless there is less than six awarded companies on a less preferred lot and are within the sixth ranked tenderer."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "056914-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056914-2025",
                "datePublished": "2025-09-16T12:20:11+01:00",
                "format": "text/html"
            },
            {
                "id": "070912-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/070912-2025",
                "datePublished": "2025-11-04T15:14:27Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "This procurement will be terminated and re-tendered with amendments to the tender pack.",
            "finalStatusDate": "2025-11-04T00:00:00Z",
            "relatedLots": [
                "1",
                "2",
                "3",
                "4",
                "5"
            ]
        }
    ]
}