Planning

PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***

FERMANAGH AND OMAGH DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

24 Sep 2025 at 11:15

UK2 - Preliminary Market Engagement Notice
Planning

17 Sep 2025 at 14:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Fermanagh and Omagh District Council, a public authority in Northern Ireland, is currently in the planning stage of a procurement process. The council is conducting a pre-market engagement exercise to explore the possibility of contracting a supplier for the digitisation and disposal of planning records. This process will assess the level of market interest and potential options available, with an emphasis on using emerging technologies, including AI. Interested parties are invited to submit their pre-market engagement questionnaires by 12:00 Mid-Day on 7th October 2025. The project aims to improve operational efficiencies and generate revenue while ensuring the preservation of historical records.

This opportunity presents a lucrative prospect for businesses specialising in document management, scanning services, and computer-related services, particularly those adept in AI technologies. Companies that can deliver innovative solutions for document creation, management, and secure disposal will find themselves well-positioned to compete. Additionally, there may be opportunities to develop online access platforms for the digitised records, enhancing their public utility and revenue potential. The contract period is projected to start on 15th May 2026, encouraging firms interested in long-term collaboration to participate in the pre-market discussions.

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Notice Information

Notice Title

PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***

Notice Description

***PRE-MARKET ENGAGEMENT EXERCISE*** PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the Cft Documents area. Fermanagh and Omagh District Council (FODC) is currently considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of records. This would establish a contract with a supplier to collect, prepare, digitise and index hard copy planning records and safely dispose of the physical copies. This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the Attached Questionnaire. Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess; * the level of market interest in participating, * the potential options available in the market, and * in particular the potential to make use of emerging technologies, including AI. No part of this process should be read as generating an expectation in relation to any future procurement process for this project. This market engagement exercise does not guarantee the commencement of a commercial competition resulting in monetary income or future outlay. **PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.*** Respondees are not required to wait until the closing date to submit a response. PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT MESSAGING FACILITY AT ANY TIME UP TO Mid-Day 12:00 on 7th October 2025

Planning Information

***PRE-MARKET ENGAGEMENT EXERCISE*** PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the Cft Documents area. Fermanagh and Omagh District Council (FODC) is currently considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of Planning records. This would establish a contract with a supplier to collect, prepare, digitise and index hard copy planning records and safely dispose of the physical copies. This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the PME Questionnaire. Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess; • the level of market interest in participating, • the potential options available in the market, and • in particular the potential to make use of emerging technologies, including AI. No part of this process should be read as generating an expectation in relation to any future procurement process for this project. This market engagement exercise does not guarantee the commencement of a commercial competition resulting in monetary income or future outlay. **PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.*** Respondees are not required to wait until the closing date to submit a response. PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT MESSAGING FACILITY AT ANY TIME UP TO 12:00 Mid-Day on 7th October 2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059c7e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059215-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48310000 - Document creation software package

48311000 - Document management software package

72130000 - Computer-site planning consultancy services

72500000 - Computer-related services

72510000 - Computer-related management services

79990000 - Miscellaneous business-related services

79995100 - Archiving services

79996100 - Records management

79999100 - Scanning services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
9 Mar 20262 weeks to go
Award Date
Not specified
Contract Period
14 May 2026 - 14 May 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FERMANAGH AND OMAGH DISTRICT COUNCIL
Contact Name
Nuala Conlan, Procurement Manager
Contact Email
tenders@fermanaghomagh.com
Contact Phone
Not specified

Buyer Location

Locality
ENNISKILLEN
Postcode
BT74 7BA
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0G Fermanagh and Omagh
Delivery Location
TLN0 Northern Ireland
Local Authority
Fermanagh and Omagh
Electoral Ward
Portora
Westminster Constituency
Fermanagh and South Tyrone

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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