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Planned Preventative Maintenance of Trend Building Management Systems (BMS)

Capital City College

This public procurement record has 2 releases in its history.

Award

31 Jan 2026 at 19:10

UK6 - Contract Award Notice
Tender

25 Sep 2025 at 13:09

UK4 - Tender Notice
Summary of the contracting process

Capital City College, located at Victoria Centre in London (UKI32), has concluded a procurement process under an open procedure for the "Planned Preventative Maintenance of Trend Building Management Systems (BMS)." This tender, with the ID BMS_0925, aimed at procuring proactive and reactive maintenance services for the college's BMS systems, which includes Trend software and hardware. The procurement method followed was open, reflecting a transparent and competitive bidding process. Having reached the award stage, Optimised Buildings Ltd has been selected as the supplier, with a contract value of £485,000. The contract will be effective from 16th February 2026 and is set to run until 31st October 2027, with potential renewals up to 31st October 2030.

This tender represents a significant opportunity for businesses specialising in maintenance services of building management systems, particularly those accredited as Trend Partners. Companies operating as SMEs are particularly well-suited to engage with this contract, given the focus on providing both proactive and reactive maintenance solutions in compliance with the SFG20 standard. Businesses involved in services such as hardware consultancy, repair and maintenance of electrical and mechanical installations, and software configuration can find valuable growth openings by participating in similar tenders, thereby expanding their service provisioning to public sector organisations like Capital City College.

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Notice Information

Notice Title

Planned Preventative Maintenance of Trend Building Management Systems (BMS)

Notice Description

CCC site currently utilise a range of BMS software and hardware, while this is predominantly Trend the range of devises include (IQVision, Trend 963, Distech and Carel). Current maintenance is fragmented and reactive and does not deliver best value for CCC. The purpose of this tender is to procure the services of an accredited Trend Partner to provide a responsive, and proactive PPM and reactive repair service in line with SFG20 for all CCC BMS systems (inclusive of hardware and software) across all sites.

Lot Information

Lot 1

Renewal: 2 years in annual increments subject to performance and the agreement of rates.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a214
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008701-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

31211110 - Control panels

31682210 - Instrumentation and control equipment

45259000 - Repair and maintenance of plant

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

72100000 - Hardware consultancy services

72240000 - Systems analysis and programming services

72250000 - System and support services

72260000 - Software-related services

72265000 - Software configuration services

72267100 - Maintenance of information technology software

72267200 - Repair of information technology software

Notice Value(s)

Tender Value
£585,000 £500K-£1M
Lots Value
£585,000 £500K-£1M
Awards Value
£485,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20266 months ago
Submission Deadline
14 Nov 2025Expired
Future Notice Date
Not specified
Award Date
30 Jan 20266 months ago
Contract Period
16 Feb 2026 - 31 Oct 2027 1-2 years
Recurrence
2029-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Capital City College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 2PD
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Vincent Square
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Optimised Buildings Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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