Notice Information
Notice Title
Planned Preventative Maintenance of Trend Building Management Systems (BMS)
Notice Description
CCC site currently utilise a range of BMS software and hardware, while this is predominantly Trend the range of devises include (IQVision, Trend 963, Distech and Carel). Current maintenance is fragmented and reactive and does not deliver best value for CCC. The purpose of this tender is to procure the services of an accredited Trend Partner to provide a responsive, and proactive PPM and reactive repair service in line with SFG20 for all CCC BMS systems (inclusive of hardware and software) across all sites.
Lot Information
Lot 1
Renewal: 2 years in annual increments subject to performance and the agreement of rates.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05a214
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/008701-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
45 - Construction work
50 - Repair and maintenance services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
31211110 - Control panels
31682210 - Instrumentation and control equipment
45259000 - Repair and maintenance of plant
50000000 - Repair and maintenance services
50700000 - Repair and maintenance services of building installations
50711000 - Repair and maintenance services of electrical building installations
50712000 - Repair and maintenance services of mechanical building installations
72100000 - Hardware consultancy services
72240000 - Systems analysis and programming services
72250000 - System and support services
72260000 - Software-related services
72265000 - Software configuration services
72267100 - Maintenance of information technology software
72267200 - Repair of information technology software
Notice Value(s)
- Tender Value
- £585,000 £500K-£1M
- Lots Value
- £585,000 £500K-£1M
- Awards Value
- £485,000 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 31 Jan 20263 weeks ago
- Submission Deadline
- 14 Nov 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 30 Jan 20263 weeks ago
- Contract Period
- 16 Feb 2026 - 31 Oct 2027 1-2 years
- Recurrence
- 2029-02-01
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAPITAL CITY COLLEGE
- Additional Buyers
- Contact Name
- Anna Manns
- Contact Email
- anna@agmprocurement.com, procurement@capitalccg.ac.uk
- Contact Phone
- 07538463234
Buyer Location
- Locality
- LONDON
- Postcode
- SW1P 2PD
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG2 Shropshire and Staffordshire
- Small Region (ITL 3)
- TLG24 Staffordshire CC
- Delivery Location
- TLI London
-
- Local Authority
- Lichfield
- Electoral Ward
- Little Aston & Stonnall
- Westminster Constituency
- Tamworth
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/008701-2026
31st January 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/059682-2025
25th September 2025 - Tender notice on Find a Tender -
https://www.in-tendhost.co.uk/educationportal/aspx/Home
Please access all tender documents, updates and access to the correspondence function via In-Tend. Instructions for tender upload have been provided in the Guidance document.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05a214-2026-01-31T19:10:36Z",
"date": "2026-01-31T19:10:36Z",
"ocid": "ocds-h6vhtk-05a214",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PBXT-5983-JZRH",
"name": "Capital City College",
"identifier": {
"scheme": "GB-PPON",
"id": "PBXT-5983-JZRH"
},
"address": {
"streetAddress": "Victoria Centre, 76 Vincent Square",
"locality": "London",
"postalCode": "SW1P 2PD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI32"
},
"contactPoint": {
"name": "Anna Manns",
"email": "procurement@capitalccg.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.capitalccg.ac.uk/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-07431856",
"name": "AGM Procurement",
"identifier": {
"scheme": "GB-COH",
"id": "07431856"
},
"address": {
"streetAddress": "6a Little Aston Road",
"locality": "Sutton Coldfield",
"postalCode": "B74 3UF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG24"
},
"contactPoint": {
"name": "Anna Manns",
"email": "anna@agmprocurement.com",
"telephone": "07538463234"
},
"roles": [
"procuringEntity",
"processContactPoint"
],
"roleDetails": "Managing the tender process",
"details": {
"url": "https://www.agmprocurement.com/"
}
},
{
"id": "GB-COH-05775749",
"name": "Optimised Buildings Ltd",
"identifier": {
"scheme": "GB-COH",
"id": "05775749"
},
"address": {
"streetAddress": "109-112 Lancaster House Amy Johnson Way",
"locality": "Blackpool",
"postalCode": "FY4 2RP",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD42"
},
"contactPoint": {
"email": "hello@optimised.net"
},
"roles": [
"supplier"
],
"details": {
"url": "https://www.optimised.net/",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PBXT-5983-JZRH",
"name": "Capital City College"
},
"tender": {
"id": "BMS_0925",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Planned Preventative Maintenance of Trend Building Management Systems (BMS)",
"description": "CCC site currently utilise a range of BMS software and hardware, while this is predominantly Trend the range of devises include (IQVision, Trend 963, Distech and Carel). Current maintenance is fragmented and reactive and does not deliver best value for CCC. The purpose of this tender is to procure the services of an accredited Trend Partner to provide a responsive, and proactive PPM and reactive repair service in line with SFG20 for all CCC BMS systems (inclusive of hardware and software) across all sites.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "31211110",
"description": "Control panels"
},
{
"scheme": "CPV",
"id": "31682210",
"description": "Instrumentation and control equipment"
},
{
"scheme": "CPV",
"id": "45259000",
"description": "Repair and maintenance of plant"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "50711000",
"description": "Repair and maintenance services of electrical building installations"
},
{
"scheme": "CPV",
"id": "50712000",
"description": "Repair and maintenance services of mechanical building installations"
},
{
"scheme": "CPV",
"id": "72100000",
"description": "Hardware consultancy services"
},
{
"scheme": "CPV",
"id": "72240000",
"description": "Systems analysis and programming services"
},
{
"scheme": "CPV",
"id": "72250000",
"description": "System and support services"
},
{
"scheme": "CPV",
"id": "72260000",
"description": "Software-related services"
},
{
"scheme": "CPV",
"id": "72265000",
"description": "Software configuration services"
},
{
"scheme": "CPV",
"id": "72267100",
"description": "Maintenance of information technology software"
},
{
"scheme": "CPV",
"id": "72267200",
"description": "Repair of information technology software"
}
],
"deliveryAddresses": [
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 702000,
"amount": 585000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "Please see the Guidance document within the tender pack for full instructions. To access the Guidance and submit a tender please register (free of charge) on https://www.in-tendhost.co.uk/educationportal/aspx/Home Should you have any issues accessing documents please contact anna@agmprocurement.com, otherwise all queries through the correspondence function of In-tend please.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-11-14T12:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2025-11-07T12:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-01-30T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 702000,
"amount": 585000,
"currency": "AED"
},
"awardCriteria": {
"weightingDescription": "70% quality and 30% price - full details provided in the Guidance document as part of the tender pack available for download (free of charge) from https://www.in-tendhost.co.uk/educationportal/aspx/Home",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "70% quality and 30% price - full details provided in the Guidance document as part of the tender pack available for download (free of charge) from https://www.in-tendhost.co.uk/educationportal/aspx/Home"
}
]
},
"contractPeriod": {
"startDate": "2026-02-01T00:00:00+00:00",
"endDate": "2027-10-31T23:59:59+00:00",
"maxExtentDate": "2029-10-31T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "2 years in annual increments subject to performance and the agreement of rates."
}
}
],
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Please access all tender documents, updates and access to the correspondence function via In-Tend. Instructions for tender upload have been provided in the Guidance document.",
"url": "https://www.in-tendhost.co.uk/educationportal/aspx/Home"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "059682-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/059682-2025",
"datePublished": "2025-09-25T13:09:12+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2029-02-01T23:59:59Z"
}
]
},
"contractTerms": {
"financialTerms": "30 days - please see the Terms in the tender pack for more details."
}
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 10,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 9,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 9,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Planned Preventative Maintenance of Trend Building Management Systems (BMS)",
"status": "pending",
"date": "2026-01-30T00:00:00+00:00",
"value": {
"amountGross": 485000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-05775749",
"name": "Optimised Buildings Ltd"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "31211110",
"description": "Control panels"
},
{
"scheme": "CPV",
"id": "31682210",
"description": "Instrumentation and control equipment"
},
{
"scheme": "CPV",
"id": "45259000",
"description": "Repair and maintenance of plant"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "50711000",
"description": "Repair and maintenance services of electrical building installations"
},
{
"scheme": "CPV",
"id": "50712000",
"description": "Repair and maintenance services of mechanical building installations"
},
{
"scheme": "CPV",
"id": "72100000",
"description": "Hardware consultancy services"
},
{
"scheme": "CPV",
"id": "72240000",
"description": "Systems analysis and programming services"
},
{
"scheme": "CPV",
"id": "72250000",
"description": "System and support services"
},
{
"scheme": "CPV",
"id": "72260000",
"description": "Software-related services"
},
{
"scheme": "CPV",
"id": "72265000",
"description": "Software configuration services"
},
{
"scheme": "CPV",
"id": "72267100",
"description": "Maintenance of information technology software"
},
{
"scheme": "CPV",
"id": "72267200",
"description": "Repair of information technology software"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-02-11T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-02-16T00:00:00+00:00",
"endDate": "2027-10-31T23:59:59+00:00",
"maxExtentDate": "2030-10-31T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "3 options in annual increments or as agreed between the parties subject to performance and agreement of rates"
},
"hasOptions": true,
"options": {
"description": "Inclusion of additional project works related to the scope of services required and cover for all CCC sites including any changes"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "008701-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/008701-2026",
"datePublished": "2026-01-31T19:10:36Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-01-31T00:00:00+00:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-02-12T23:59:59+00:00",
"status": "scheduled"
}
]
}
]
}