Notice Information
Notice Title
Records Management System Gen 2
Notice Description
This project will look to procure a replacement Records Management System (RMS), for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.
Lot Information
RMS and Associated Services to 7F
Records Management Solution (RMS) and Associated Services to the specifically named Authorities: * Kent Police * Essex Police * Norfolk Police * Suffolk Police * Bedfordshire Police * Cambridgeshire Police * Hertfordshire Police
Renewal: 1 period of 5 years
RMS and Associated Services to all other UK Police ForcesRecords Management Solution and Associated Services to all other UK Police Forces
Renewal: 1 period of 5 years
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05a552
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/061053-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48780000 - System, storage and content management software package
72212783 - Content management software development services
79996100 - Records management
Notice Value(s)
- Tender Value
- £450,000,000 £100M-£1B
- Lots Value
- £450,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 30 Sep 20254 months ago
- Submission Deadline
- 21 Oct 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 15 Oct 2026 - 15 Oct 2036 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX
- Additional Buyers
THE POLICE AND CRIME COMMISSIONER FOR BEDFORDSHIRE
THE POLICE AND CRIME COMMISSIONER FOR CAMBRIDGESHIRE
THE POLICE AND CRIME COMMISSIONER FOR HERTFORDSHIRE
THE POLICE AND CRIME COMMISSIONER FOR KENT
- Contact Name
- Not specified
- Contact Email
- hannah.parfitt@tlt.com
- Contact Phone
- Not specified
Buyer Location
- Locality
- WITHAM
- Postcode
- CM8 3HB
- Post Town
- Chelmsford
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH2 Bedfordshire and Hertfordshire
- Small Region (ITL 3)
- TLH27 South West Hertfordshire
- Delivery Location
- Not specified
-
- Local Authority
- St Albans
- Electoral Ward
- Harpenden West
- Westminster Constituency
- Harpenden and Berkhamsted
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/061053-2025
30th September 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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