Invitation to Tender for the provision, implementation, and support of a fully integrated Broadcast Management System (BMS)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05ab49-2026-03-20T15:47:31Z",
    "date": "2026-03-20T15:47:31Z",
    "ocid": "ocds-h6vhtk-05ab49",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWPJ-3962-ZGHL",
            "name": "S4C",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWPJ-3962-ZGHL"
            },
            "address": {
                "streetAddress": "Canolfan S4C yr Egin",
                "locality": "Caerfyrddin",
                "postalCode": "SA31 3EQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL14"
            },
            "contactPoint": {
                "email": "cyfreithiol_legal@s4c.cymru"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.s4c.cymru",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWPJ-3962-ZGHL",
        "name": "S4C"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Four companies from the broadcast Scheduling and Planning and rights management field were approached in order for S4C to be able to test their software and design the requirements for the intended tender. A letter from S4C was sent inviting the four companies to the process and an appendix was attached giving details of CWMWL and PAC systems developed by S4C that any replacement system should incorporate. A list of questions was also sent with that email the responses to which allowed S4C to shortlist and decide, whether to proceed. Once S4C had evaluated responses to the Questionnaire sent and an interest to proceed received S4C later sent the four companies an invitation to attend either remote or in person a set of meetings with a larger S4C group to evaluate the software. At that stage the companies were sent a more detailed set of questions attached at the end of the PDF as a three page landscape spreadsheet. Those questions were more specific to internal S4C departments and were derived from discussions with the teams at S4C and only relevant if attending an interview. Those interviews / demonstrations took place at S4C with some remote attendees.",
                "dateMet": "2025-09-30T00:00:00+01:00",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "063574-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063574-2025",
                "datePublished": "2025-10-09T10:07:38+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05ab49",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Invitation to Tender for the provision, implementation, and support of a fully integrated Broadcast Management System (BMS)",
        "description": "S4C is conducting a tender process for the provision, implementation and support a fully integrated Broadcast Management System. S4C currently utilises an in-house BMS for all planning, scheduling, reporting and rights management processes. In order to meet the growing demand for these services, S4C wishes to procure a replacement BMS to replace the internal solution. This Tender Notice and associated documents describes how the procurement will be conducted, including details of the associated Procurement Timetable, award criteria and how to respond to this opportunity. Bidders are strongly encouraged to read the associated documents before preparing their tender response. This Tender Notice has been prepared to assist Bidders in deciding whether to submit a Tender Response in this Procurement. Please read the associated documents carefully, as failure to comply with the documents may result in exclusion from the Procurement and/or the rejection of any Tender Response. Mae S4C yn cynnal proses dendro ar gyfer darparu, gweithredu a chefnogi System Rheoli Darlledu gwbl integredig. Ar hyn o bryd mae S4C yn defnyddio SRhD fewnol ar gyfer yr holl brosesau cynllunio, amserlennu, adrodd a rheoli hawliau. Er mwyn ateb y galw cynyddol am y gwasanaethau hyn, mae S4C yn dymuno caffael SRhD newydd i gymryd lle'r ateb mewnol. Mae'r Hysbysiad Tendr hwn a'r dogfennau cysylltiedig yn disgrifio sut y bydd y Caffael yn cael ei gynnal, gan gynnwys manylion yr Amserlen Gaffael gysylltiedig, meini prawf dyfarnu a sut i ymateb i'r cyfle hwn. Anogir cynigyddion yn gryf i ddarllen y dogfennau cysylltiedig cyn paratoi eu Hymateb Tendr. Mae'r Hysbysiad Tendr hwn wedi'i baratoi i gynorthwyo Cynigwyr i benderfynu a ddylid cyflwyno Ymateb Tendr yn y Caffael hwn. Darllenwch y dogfennau cysylltiedig yn ofalus, oherwydd os na fyddwch yn cydymffurfio a nhw gallech gael eich gwahardd o'r Caffael a/neu gellid gwrthod unrhyw Ymateb Tendr gennych.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32000000",
                        "description": "Radio, television, communication, telecommunication and related equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 7200000,
            "amount": 6000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2036-06-30T23:59:59+01:00",
                    "maxExtentDate": "2038-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 7200000,
                    "amount": 6000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Method Statement",
                            "description": "Bidders are required to complete a comprehensive written method statement detailing how their proposed Broadcast Management System (BMS) solution meets the full scope of S4C's requirements. Mae'n ofynnol i Gynigyddion gwblhau datganiad dull ysgrifenedig cynhwysfawr sy'n manylu ar y ffordd y mae eu hateb arfaethedig o ran System Rheoli Darlledu (SRhD) yn bodloni cwmpas llawn gofynion S4C.",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Questionnaire",
                            "description": "Bidders are required to complete the Technical Questionnaire found at Document C of the Tender Response Documents. Mae'n ofynnol i Gynigyddion lenwi'r Holiadur Technegol a geir yn Nogfen C o'r Dogfennau Ymateb Tendr.",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Pricing Questionnaire",
                            "description": "Bidders are required to fully complete the Pricing Questionnaire set out in Document D of the Tender Response Documents and upload and submit their completed Pricing Questionnaire into the Portal by the deadline. The information provided in the Pricing Questionnaire shall be used to determine a total price for each Bidder and it is this total price that will be evaluated. Mae'n ofynnol i gynigyddion lenwi'r Holiadur Prisio a geir yn Nogfen D o'r Dogfennau Ymateb Tendr a llwytho a chyflwyno eu Holiadur Prisio wedi'i lenwi i'r Porth erbyn y dyddiad cau. Bydd yr wybodaeth a ddarperir yn yr Holiadur Prisio yn cael ei defnyddio i bennu cyfanswm pris ar gyfer pob Cynigydd a'r cyfanswm pris hwn fydd yn cael ei werthuso.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As described in the Invitation to Tender / Fel y'i disgrifir yn y Gwahoddiad i Dendro"
                        },
                        {
                            "type": "technical",
                            "description": "As described in the Invitation to Tender / Fel y'i disgrifir yn y Gwahoddiad i Dendro"
                        }
                    ]
                },
                "renewal": {
                    "description": "Option to extend for a further 2 years / Opsiwn i ymestyn am 2 flynedd ychwanegol"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-10T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "S4C is conducting a tender process for the provision, implementation and support a fully integrated Broadcast Management System. The Invitation to Tender is open to all interested suppliers. Any Bidder wishing to participate must submit a Tender Response in accordance with the instructions set out in this Tender Notice and the Invitation to Tender and by the deadline stated in the Procurement Timetable. Interviews and/or demonstrations may be requested from the three (3) highest-scoring Bidders, at S4C's discretion, for the purposes of clarifying, validating, and verifying aspects of their Tender Responses and to support S4C in finalising its evaluation. Mae S4C yn cynnal proses dendro ar gyfer darparu, gweithredu a chefnogi System Rheoli Darlledu gwbl integredig. Mae'r Gwahoddiad i Dendro yn agored i bob cyflenwr sydd a diddordeb. Rhaid i unrhyw Gynigydd sy'n dymuno cymryd rhan gyflwyno Ymateb Tendr yn unol a'r cyfarwyddiadau a nodir yn yr Hysbysiad Tendr hwn a'r Gwahoddiad i Dendro ac erbyn y dyddiad cau a nodir yn yr Amserlen Gaffael. Gellir gofyn am gyfweliadau a/neu arddangosiadau gan y tri (3) Chynigydd sydd a'r sgor uchaf, yn ol disgresiwn S4C, at ddibenion egluro, dilysu a gwirio agweddau ar eu Hymatebion Tendr ac i gefnogi S4C i gwblhau ei gwerthusiad."
        },
        "submissionMethodDetails": "https://www.sell2wales.gov.wales",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-28T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-02T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-16T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "BMS Invitation to Tender",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364618"
            },
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "BMS Invitation to Tender - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364619"
            },
            {
                "id": "L-3",
                "documentType": "biddingDocuments",
                "description": "Appendix 3 - Draft Contract",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364620"
            },
            {
                "id": "L-4",
                "documentType": "biddingDocuments",
                "description": "Appendix 3 - Draft Contract - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364621"
            },
            {
                "id": "L-5",
                "documentType": "biddingDocuments",
                "description": "Document A - Bidder Information Questionnaire",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364622"
            },
            {
                "id": "L-7",
                "documentType": "biddingDocuments",
                "description": "Document A - Bidder Information Questionnaire - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364624"
            },
            {
                "id": "L-8",
                "documentType": "biddingDocuments",
                "description": "Document B - Method Statement",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364625"
            },
            {
                "id": "L-9",
                "documentType": "biddingDocuments",
                "description": "Document B - Method Statement - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364626"
            },
            {
                "id": "L-10",
                "documentType": "biddingDocuments",
                "description": "Document C - Technical Questionnaire",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364627"
            },
            {
                "id": "L-11",
                "documentType": "biddingDocuments",
                "description": "Document C - Technical Questionnaire - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364628"
            },
            {
                "id": "L-12",
                "documentType": "biddingDocuments",
                "description": "Document D - Pricing Questionnaire",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364629"
            },
            {
                "id": "L-13",
                "documentType": "biddingDocuments",
                "description": "Document D - Pricing Questionnaire - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364630"
            },
            {
                "id": "L-14",
                "documentType": "biddingDocuments",
                "description": "Document E - Form of Tender",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364631"
            },
            {
                "id": "L-15",
                "documentType": "biddingDocuments",
                "description": "Document E - Form of Tender - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364632"
            },
            {
                "id": "L-16",
                "documentType": "biddingDocuments",
                "description": "Document F - Certificate of non-collusion and non-canvassing",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364633"
            },
            {
                "id": "L-17",
                "documentType": "biddingDocuments",
                "description": "Document F - Certificate of non-collusion and non-canvassing - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=364634"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "025918-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025918-2026",
                "datePublished": "2026-03-20T15:47:31Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "Data Migration and Data Quality The System will be required to migrate data from existing systems and data sources. The quality, structure, completeness and consistency of such data may vary. Bidders are responsible for satisfying themselves as to the scope and complexity of data migration activities and for making appropriate allowances for validation, reconciliation and remediation within their proposed solution and delivery approach. Integration with Third-Party Systems The System is expected to integrate with third-party systems and services, some of which are not operated or controlled by S4C. Bidders should ensure that their proposed solution is capable of accommodating technical, security and scheduling dependencies associated with such integrations. Operational Continuity and Transition S4C requires continuity of operations during implementation and transition to the new System. Bidders are responsible for proposing and delivering appropriate approaches to cutover, parallel running (where applicable), stabilisation and risk management. Change and Evolution of Requirements While S4C's requirements are set out in Appendix 2, Bidders should recognise that operational, technical or regulatory requirements may evolve over the Contract term. Bidders should describe how their proposed solution and delivery approach can accommodate reasonable change in accordance with the change control provisions of the Contract. Mudo Data ac Ansawdd Data Bydd yn ofynnol i'r System fudo data o systemau a ffynonellau data presennol. Gall ansawdd, strwythur, cyflawnrwydd a chysondeb data o'r fath amrywio. Mae cynigyddion yn gyfrifol am fodloni eu hunain ynghylch cwmpas a chymhlethdod gweithgareddau mudo data ac am wneud ystyriaethau priodol ar gyfer dilysu, cysoni ac adfer o fewn eu hateb a'u dull cyflawni arfaethedig. Integreiddio a Systemau Trydydd Parti Disgwylir i'r System integreiddio a systemau a gwasanaethau trydydd parti, nad yw rhai ohonynt yn cael eu gweithredu na'u rheoli gan S4C. Dylai cynigyddion sicrhau bod eu hateb arfaethedig yn gallu darparu ar gyfer dibyniaethau technegol, diogelwch ac amserlennu sy'n gysylltiedig ag integreiddio felly. Parhad Gweithredol a Phontio Mae S4C yn mynnu bod gweithrediadau'n parhau wrth weithredu a phontio i'r System newydd. Mae cynigyddion yn gyfrifol am gynnig a chyflawni dulliau priodol o drostorri, gweithredu cyfochrog (lle bo'n berthnasol), sefydlogi a rheoli risg. Newid ac Esblygu Gofynion Er bod gofynion S4C wedi'u nodi yn Atodiad 2, dylai Cynigyddion gydnabod y gall gofynion gweithredol, technegol neu reoleiddiol esblygu dros gyfnod y Contract. Dylai cynigyddion ddisgrifio sut y gall eu hateb a'u dull cyflawni arfaethedig ddarparu ar gyfer newid rhesymol yn unol a darpariaethau rheoli newid y Contract."
    },
    "language": "en"
}