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Framework for the Hire of Plant and Machinery

Pembrokeshire County Council

This public procurement record has 4 releases in its history.

Award

22 Jul 2026 at 14:59

UK7 - Contract Details Notice
Award

20 May 2026 at 17:09

UK6 - Contract Award Notice
Tender

18 Dec 2025 at 10:39

UK4 - Tender Notice
Planning

09 Oct 2025 at 14:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Pembrokeshire County Council procured a framework for hiring plant, vehicles and machinery for use in Pembrokeshire. The requirement covers three service areas: vehicles and plant supplied with a driver or operator; plant supplied without a driver or operator; and additional items not otherwise listed. Equipment includes construction and civil engineering machinery, industrial machinery, agricultural machinery, mowers and other agricultural equipment. The framework is intended to support the council’s operational requirements through plant and machinery hire rather than the purchase of equipment. It is a services procurement, with work delivered in Pembrokeshire. The requirement is suitable for small and medium-sized enterprises and voluntary, community and social enterprises across the lots.

The procurement has been awarded and contracts are active. It used an open procedure to establish a closed framework, with call-offs awarded without reopening competition. Lot 1, vehicles and plant with driver or operator, was awarded to 23 suppliers for £3,000,000 excluding VAT (£3,600,000 including VAT). Lot 2, plant without driver or operator, was awarded to 18 suppliers for £3,000,000 excluding VAT (£3,600,000 including VAT). Lot 3, additional items, was awarded to 10 suppliers for £2,000,000 excluding VAT (£2,400,000 including VAT). All three awards were made on 12 May 2026, and contracts were signed on 26 June 2026. Each contract runs from 1 July 2026 to 30 June 2030. Price, based on hourly, daily, weekly or monthly rates, carried 100% of the evaluation weighting.

This opportunity shows recurring demand from Pembrokeshire County Council for plant, vehicle and machinery hire, with routes for both operated and self-operated equipment and for additional equipment categories. Suppliers well placed for comparable work include plant-hire companies, construction and civil engineering equipment providers, agricultural machinery hirers, groundwork contractors, waste and environmental operators, tree-service businesses and firms able to provide machinery with trained drivers or operators. The awarded supplier group was predominantly made up of SMEs, demonstrating that local and specialist businesses can compete alongside larger national rental companies. A credible future supplier would need a dependable equipment fleet, responsive local coverage, clear hourly, daily, weekly and monthly pricing, and the operational capacity to meet varied council requirements across the three service areas.

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Notice Information

Notice Title

Framework for the Hire of Plant and Machinery

Notice Description

Framework for the Hire of Plant and Machinery for Pembrokeshire County Council

Lot Information

vehicles and plant with driver / operator

Hire of vehicles and plant with driver / operator

Plant with-out driver / operator

Hire of plant with-out driver / operator

Additional Items

Additional Items not listed.

Planning Information

We are carrying out 2 market engagement events where you will be able to obtain further information on the framework and the tender process. We would encourage you to attend one of the events available where you can obtain the information and raise any queries you may have. Event 1 Wednesday 22/10/25 10:30 - 12:30 - Town Hall, Fishguard, SA65 9HE Event 2 Wednesday 22/10/25 14:30 - 16:30 The Bridge Innovation Centre, Pembroke Dock, SA72 6UN In order to register and confirm your place at the event, please email Rosanne Veale at procurement@pembrokeshire.gov.uk Please ensure you are there for the start of whichever session you wish to attend to ensure you do not miss important information. Copies of the presentations will be available electronically upon request, after the event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05abc1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069256-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

42000000 - Industrial machinery

44500000 - Tools, locks, keys, hinges, fasteners, chain and springs

45500000 - Hire of construction and civil engineering machinery and equipment with operator

77111000 - Hire of agricultural machinery with operator

77112000 - Hire of mowers or agricultural equipment with operator

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
£8,000,000 £1M-£10M
Awards Value
£5,000,000 £1M-£10M
Contracts Value
£5,000,000 £1M-£10M

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
9 Feb 2026Expired
Future Notice Date
1 Dec 2025Expired
Award Date
12 May 20263 months ago
Contract Period
1 Jul 2026 - 30 Jun 2030 4-5 years
Recurrence
2029-12-12

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pembrokeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PEMBROKESHIRE
Postcode
SA61 1TP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Pembrokeshire
Electoral Ward
Haverfordwest: Castle
Westminster Constituency
Mid and South Pembrokeshire

Supplier Information

Number of Suppliers
33
Supplier Names

A&C Aggregates

AUSTWEL HOLDINGS LIMITED

Alan James

Andrew Gray Plant hire

BIOMARSH ENVIRONMENTAL LTD

CLEE HILL PLANT LIMITED

Collins Brothers Pembs Ltd

D Thomas

D.I. EVANS CYFYNGEDIG

Drainforce Limited

Emyr Jenkins T/A David Rees Fencing and Agricultural Services

Evans Plant Hire Limited

FJ Groundwork & Fencing Ltd

GAP Group Limited

J.E. LAWRENCE AND SON LIMITED

JC PLANT HIRE AND GROUNWORKS

JJ Husband Plant hire

Jetsweep Limited

M Plant Hire Ltd

MALCOLM HERBERT PLANT HIRE LIMITED

MCS ENVIROCULTURE LTD

Paul Griffiths Plant Hire

Pembroke Hire Centre Limited

RTS Lime Conservation Ltd

Roscoe Tree Services Ltd

SSEVANS PLANT HIRE LIMITED

Sunbelt Rentals Limited

TOM PRICHARD CONTRACTING LIMITED

TOOL TRADER DIRECT LIMITED

W R COOPER PLANT HIRE

WALES AND BORDER COUNTIES PLANT HIRE LIMITED

WEST WALES WASTE LIMITED

Wayne Reynolds Plant Hire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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