Planning

AI Transcription Tool

CITY OF YORK COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

10 Oct 2025 at 17:19

UK2 - Preliminary Market Engagement Notice
Planning

10 Oct 2025 at 16:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The City of York Council is currently in the planning phase of a tender for an AI Transcription Tool intended for its Children’s Services. As a public authority under sub-central government, they are seeking to explore market offerings for technology solutions to improve usability and streamline administrative processes. This procurement falls under the industry category of software packages and information systems, with specific focus on office and computing machinery. Situated in York, UK, the engagement deadline for potential suppliers is set for 17 October 2025, with the expected start of the contract period from 10 December 2025. The process aims to procure goods with small and medium-sized enterprises (SMEs) identified as suitable to apply.

This tender presents a significant opportunity for businesses specialising in AI-driven software solutions, particularly those capable of developing or adapting transcription tools within a specified timeframe. Companies with expertise in office and computing machinery, as well as software information systems, stand well-positioned to compete. By participating, businesses can potentially secure a foothold in the public sector market and foster relationships with a key local government buyer such as the City of York Council. This opportunity is ideal for innovative technology firms looking to assist public services in enhancing operational efficiency and reducing administrative burdens.

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Notice Information

Notice Title

AI Transcription Tool

Notice Description

City of York Council (CYC) is seeking market information from suppliers who can provide systems to support our exploration of an AI transcription tool within our Children's Services. We are exploring the market to identify potential suppliers. We're seeking technology solutions that enhance usability and streamline processes, particularly for those colleagues that are currently burdened by an administrative workload. Responses from suppliers who may not currently provide specific functionality, but could deliver such features within our required timeframe, are welcome. If the deadline is missed, please contact the Procurement team for details. Available via Yortender: https://yortender.eu-supply.com

Planning Information

Questions asked under a Request for Information (RFI). Further RFIs may be released as well as other forms of engagement considered. If the published engagement deadline has passed before you can engage, or is likely to pass before submission can be made, please still contact the Procurement team at CYC for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ad44
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064392-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
17 Oct 2025Expired
Award Date
Not specified
Contract Period
10 Dec 2025 - 28 Feb 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF YORK COUNCIL
Contact Name
Not specified
Contact Email
procurement@york.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE21 York
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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