Planning

Preliminary Market Engagement Notice - Door Entry Systems - ID691

TRENT AND DOVE HOUSING

This public procurement record has 1 release in its history.

Planning

24 Oct 2025 at 09:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Trent and Dove Housing, based in Burton-on-Trent, United Kingdom, is currently in the planning stage of a public procurement process. This initiative involves engaging a service provider for the servicing, maintenance, and reactive repair of door entry and security systems within its housing stock. The procurement is facilitated by GBS Procure Limited, acting on behalf of Trent and Dove Housing. The procurement process is at the preliminary market engagement stage, with interested suppliers invited to submit responses by the due date of 7th November 2025. The focus is on services related to repair and maintenance of security equipment, with a contract value estimated at £500,000 to £600,000 GBP and spanning from 1st April 2027 to 31st March 2030, with potential renewal options up to 2032. The initiative aims to ensure compliance with British Standards and align with Trent & Dove’s social value objectives.

This procurement presents significant growth opportunities for businesses in the security and maintenance sectors, particularly those with expertise in servicing electronic and mechanical building systems, CCTV systems, and related equipment. The contract seeks a partner capable of providing a high-quality, customer-focused service that supports community investment and sustainability goals. Small to medium-sized enterprises (SMEs) that offer specialised maintenance services, possess a robust digital reporting capability, and demonstrate resilience and technical proficiency are well-suited to compete for this tender. Engaging in the preliminary market engagement phase provides businesses with the opportunity to influence the procurement specifications and showcase their innovative solutions, ultimately helping them secure a valuable long-term partnership with Trent & Dove Housing.

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Notice Information

Notice Title

Preliminary Market Engagement Notice - Door Entry Systems - ID691

Notice Description

Trent & Dove Housing is seeking to engage a suitably qualified and experienced service provider to deliver the servicing, maintenance, and reactive repair of door entry and associated security systems across its housing stock. The scope of this procurement includes the inspection, testing, planned preventative maintenance, and responsive repairs for the following equipment types: Door entry and access control systems (audio/visual, single and multi-block) Door closers and assisted opening systems Automatic gates, barriers, and powered doors Closed-circuit television (CCTV) systems Warden call systems Intruder alarm systems Associated electrical and control components The appointed service provider will be responsible for ensuring that all systems remain fully operational and compliant with current British Standards, statutory requirements, and Trent & Dove's internal compliance framework. The contract will support the continued safe and reliable operation of security and access systems within communal and residential areas, ensuring the protection of residents, visitors, and assets. Key outcomes include: Maintaining 100% compliance with applicable standards and regulations Providing timely, high-quality maintenance and repair services Delivering value for money through efficient scheduling and digital reporting Supporting Trent & Dove's social value, sustainability, and community investment objectives This procurement aims to secure a service partner capable of providing a customer-focused, resilient, and technically proficient service that underpins Trent & Dove's mission to transform homes, lives, and neighbourhoods.

Planning Information

Interested suppliers are invited to participate in this pre-market engagement exercise by reviewing and completing the Pre-Market Engagement (PME) Questionnaire provided with this notice. The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Door Entry and Security Systems Servicing & Maintenance procurement. This includes the servicing, maintenance, and reactive repair of door entry, CCTV, access control, warden call, and related security systems across our housing stock. Suppliers should: Download and complete the PME Questionnaire attached to this notice. Submit their completed response by email to lewis.pavey@trentanddove.org, clearly marked “PME Response – Door Entry Systems - ID691”. Ensure responses are submitted by the stated closing date. All information gathered will be used solely to inform the future procurement approach and specification. Participation in this exercise is for market research purposes only and does not constitute a formal tender or prequalification. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and contract structure. Suppliers who engage in this PME will not be advantaged or disadvantaged in any future tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d314
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068070-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

45 - Construction work

50 - Repair and maintenance services

CPV Codes

32231000 - Closed-circuit television apparatus

45312000 - Alarm system and antenna installation work

50324100 - System maintenance services

50610000 - Repair and maintenance services of security equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20267 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRENT AND DOVE HOUSING
Additional Buyers

GBS PROCURE LIMITED

Contact Name
Lewis Pavey
Contact Email
lewis.pavey@gbsprocure.com, lewis.pavey@trentanddove.org
Contact Phone
Not specified

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE14 1BL
Post Town
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLH East (England)
Local Authority
Warwick
Electoral Ward
Kenilworth St John's
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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