Vehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d591-2026-03-13T11:06:06Z",
    "date": "2026-03-13T11:06:06Z",
    "ocid": "ocds-h6vhtk-05d591",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBHM-7586-PWLP",
            "name": "Hampshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBHM-7586-PWLP"
            },
            "address": {
                "streetAddress": "High St, The Castle",
                "locality": "Winchester",
                "postalCode": "SO23 8UJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "contactPoint": {
                "name": "Strategic Procurement",
                "email": "procurement.support@hants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.hants.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PBJQ-2231-ZRPG",
            "name": "Hampshire and Isle of Wight Fire and Rescue Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBJQ-2231-ZRPG"
            },
            "address": {
                "streetAddress": "Leigh Road",
                "locality": "Eastleigh",
                "postalCode": "SO50 9SJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ35"
            },
            "contactPoint": {
                "email": "procurement.support@hants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.hantsfire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PBHX-6923-HGVY",
            "name": "Hampshire and Isle of Wight Fire and Rescue Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBHX-6923-HGVY"
            },
            "address": {
                "streetAddress": "Leigh Road",
                "locality": "Eastleigh",
                "postalCode": "SO50 9SJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ35"
            },
            "contactPoint": {
                "email": "procurement.support@hants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.hantsfire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBHM-7586-PWLP",
        "name": "Hampshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Hampshire County Council in collaboration with Hampshire and Isle of Wight Rescue Authority are seeking to engage with suppliers on the next iteration of the Vehicles Spares and Consumables Framework with the inclusion of Workshop Equipment Maintenance and Repairs. To achieve this aim, the Authorities kindly ask interested suppliers to complete and submit a Market Engagement questionnaire to inform our approach. The market engagement questionnaire can be found by going to https://in-tendhost.co.uk/hampshire/aspx/Tenders/Current and searching for 'UN27601'. Your will need to click on 'View Details' for the project and then click the 'Express Interest' button to be able to view and download the questionnaire. All answers provided will offer insight into how the market might consider this opportunity. Any information provided will be treated as confidential and non-binding but note it may be used to inform the final specification and tender pack. The questionnaire on the In-Tend portal contains information to support the completion of the questionnaire. To submit your completed questionnaire or if you have any questions relating to the market engagement exercise, please submit enquiries/questions via the 'Correspondence' function within the In-tend project. All information required for completing the questionnaire is included in the document itself. Please only submit completed questionnaires via the In-Tend portal, as company literature or promotional material will not be considered. The deadline for submitting completed questionnaires is Tuesday 11th November 2025 by 17:00.",
                "dueDate": "2025-11-11T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "069094-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069094-2025",
                "datePublished": "2025-10-28T15:59:39Z",
                "format": "text/html"
            },
            {
                "id": "069246-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069246-2025",
                "datePublished": "2025-10-29T10:09:15Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "UN27601",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Vehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030",
        "description": "Hampshire County Council (HCC) in collaboration with Hampshire and Isle of Wight Fire and Rescue Authority (HIWFRS) require the supply of vehicle spares, workshop consumables and the servicing of their workshop equipment and tools, to support the servicing and maintenance their vehicle fleets. A multi-supplier framework is currently in place for vehicle spares expiring at the end of March 2026. The Authorities are planning to re-procure a multi-lotted framework to bring together other fleet related consumables and workshop servicing and maintenance, into a single framework. The framework will be split into the following Lots. Lots 1 to 3 will be for supply of Goods: Lot 1- Supply of Vehicle Spares & Parts Lot 2- Supply of Vehicle Lubricants and Associated products Lot 3 - Supply of Bottled Gases (Including collection of Used/Empty Bottles) Lot 4 is for the provision of Services for Workshop Tools & Equipment Maintenance and Repairs and Installations (Services) Each of the Lots, will have a single supplier appointed, enabling a simple purchase order call-off mechanism. There is no limit to the number of Lots suppliers can bid for or be awarded. Across Lot 1-3, successful suppliers are expected to supply various spares and consumables, oils and cylinder gases and deliver to multiple workshops across Hampshire and the Isle of Wight. The requirements also include proactively monitoring and replacing stock, and identifying correct parts for a wide range of vehicles. The products should be fit for purpose as required and in line with the specification for the Original Equipment Manufacturer parts (OEM) and it will be the responsibility of the supplier when providing aftermarket parts to prove that they are to the OEM specification. An Imprest Stock digital system may be required to be implemented during the life of the framework (for Hampshire County Council only) and is included as a potential framework modification. In relation to Lot 4, the successful supplier will be responsible for providing the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet in various workshop locations across Hampshire and the Isle of Wight as needed to meet the requirements of both Authorities. The framework will be procured by Hampshire County Council and will be for use by the Council and Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS) only.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34224200",
                        "description": "Parts of other vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34300000",
                        "description": "Parts and accessories for vehicles and their engines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43800000",
                        "description": "Workshop equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34326100",
                        "description": "Clutches and associated parts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42913000",
                        "description": "Oil, petrol and air-intake filters"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "09122000",
                        "description": "Propane and butane"
                    },
                    {
                        "scheme": "CPV",
                        "id": "24110000",
                        "description": "Industrial gases"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "43800000",
                        "description": "Workshop equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "value": {
            "amountGross": 15888000,
            "amount": 13240000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 4,
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "The Framework will be a multi-Lot framework with a single supplier awarded per Lot. Suppliers can apply for one or more Lots with no restrictions to allow the market suppliers the freedom to bid for single or multiple Lots. The framework will be owned and led by Hampshire County Council but is a joint framework with Hampshire Fire & Rescue Authority. The proposed model provides both Authorities with a compliant route to market, covering their vehicle related supplies and workshop maintenance services and provides a simple call-off method via purchase order directly to the appointed Lot supplier."
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                },
                "status": "active",
                "title": "Lot 1 - Vehicle Parts & Spares (Supplies)",
                "description": "Lot 1 - Vehicle Parts and Spares - Maximum Value of - PS10.4m (HTM estimate PS6m & HIOWFRS estimate PS4.4m) Collaboratively, the Authorities have a varied and diverse fleet of over 1,300 vehicles which they maintain and repair within their workshop locations. This includes but is not limited to cars, vans, plant machinery LGVs and HGVs which require the supply of Manufacturer OE parts and/or OE equivalent quality parts. The Authorities currently hold Imprest Stock at each Workshop location and wish to continue this. During the life of the framework Hampshire County Council may seek to implement a more efficient digital system to manage their Imprest Stock. The Authorities also seek to collaborate with the successful supplier to work with the workshop teams to build service packs for scheduled maintenance and be provided as required.",
                "value": {
                    "amountGross": 12480000,
                    "amount": 10400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Price weighting is 100% - Lowest Price Offer",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - Supply of Vehicle Lubricants & Associated Products (Supplies)",
                "description": "Lot 2 - Supply of Vehicle Lubricants & Associated Products - Maximum Value of - PS880k (HTM estimate PS800k & HIOWFRS estimate PS80k) Provision of various Oils and Consumables to include but are not limited to:",
                "status": "active",
                "value": {
                    "amountGross": 1056000,
                    "amount": 880000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Price weighting is 100% - Lowest Price Offer",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                }
            },
            {
                "id": "3",
                "title": "Lot 3 - Bottled Gases (Including collection of Empty/Used Bottles) (Supplies)",
                "description": "Lot 3 - Bottled Gases (Including collection of Empty/Used Bottles) - Maximum Value of - PS840k (HTM estimate PS800k & HIOWFRS estimate PS40k) The Authorities require various forms of Bottled Gases for the workshops, predominantly including but not limited to the below:",
                "status": "active",
                "value": {
                    "amountGross": 1008000,
                    "amount": 840000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Price weighting is 100% - Lowest Price Offer",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                }
            },
            {
                "id": "4",
                "title": "Lot 4 - Workshop Tools & Equipment Maintenance, Repairs and Installations (Services)",
                "description": "Lot 4 - Workshop Tools & Equipment Maintenance Repairs and Installations (Services) - Maximum Value of - PS1.12m (HTM estimate PS720k & HIOWFRS estimate PS400k) This Lot covers the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet. The Lot includes both new equipment purchases and ongoing management services for equipment already owned by the Authority. The Authorities have identified the requirement for Servicing, Installations, Maintenance and Repairs of their workshop's equipment and vehicle ramps/jacks on an ad hoc and regular basis (no less than annually as per Government guidelines, where applicable.) This includes but is not limited to:",
                "status": "active",
                "value": {
                    "amountGross": 1344000,
                    "amount": 1120000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Price weighting is 100% - Lowest Price Offer",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
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                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
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                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        },
                        {
                            "type": "price",
                            "name": "Price criterion 1 (Lot 0)",
                            "description": "100% weighting - Lowest Price Offer"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-08T23:59:59Z"
        },
        "status": "active",
        "amendments": [
            {
                "id": "069246-2025",
                "description": "Correction of PPON number for Hampshire Fire."
            },
            {
                "id": "022817-2026",
                "description": "This is a duplicate notice issued in error. Please see notice 2026/S 000-016521 for any future update on this tender."
            },
            {
                "id": "022829-2026",
                "description": "This is a duplicate notice issued in error. Please see notice 2026/S 000-016521 for future update on this tender."
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "participationFees": [
            {
                "id": "ocds-h6vhtk-05d591",
                "type": [
                    "win"
                ],
                "description": "There are no fees or rebates associated with this framework."
            }
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-07T14:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-20T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-19T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "016521-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016521-2026",
                "datePublished": "2026-02-24T14:38:15Z",
                "format": "text/html"
            },
            {
                "id": "016523-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016523-2026",
                "datePublished": "2026-02-24T14:39:07Z",
                "format": "text/html"
            },
            {
                "id": "016524-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016524-2026",
                "datePublished": "2026-02-24T14:39:42Z",
                "format": "text/html"
            },
            {
                "id": "022817-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022817-2026",
                "datePublished": "2026-03-13T10:58:27Z",
                "format": "text/html"
            },
            {
                "id": "022829-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022829-2026",
                "datePublished": "2026-03-13T11:06:06Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "The Supplier shall submit to the Customer invoices in respect of the Goods and Services at the intervals agreed by the Parties. In consideration of the Supplier performing its obligations in accordance with the terms and conditions of this Contract, the Customer shall pay the Contract Price to the Supplier in accordance with the Order Form. Where the Supplier enters into a Sub-Contract for the purpose of performing this Contract, it shall cause a term to be included in such Sub-Contract that requires payment to be made of undisputed sums by the Supplier to the Sub-Contractor within a specified period not exceeding thirty (30) calendar days from the receipt of a valid invoice, as defined by the Sub-Contract requirements. Where the Supplier is late in making such payment the Supplier shall report to the Customer any late payment. Invoices which do not meet the requirements of the Order Form and Payment Procedure will not be settled until receipt of an accurate invoice. The Customer reserves the right to return an invoice that does meet the requirements of the Order Form and Payment Procedure."
        },
        "riskDetails": "Gap in Framework Delays in the project are likely to result in a gap between the current Vehicle Spares framework expiring and the award of the new framework. This will be mitigated by a planned award of a short term contract to plug any gaps in service arising to ensure continuity of supply. Imprest Stock System Digitisation The clients wish to introduce a modification clause into the framework contract to allow for a system to be introduced that will interface with HCC's fleet management system and allow for digitalisation of imprest stock. A CSQ and IT checks will need to be completed before such modification can be actioned, if relevant and required throughout the life of the framework."
    },
    "language": "en"
}