Planning

Vehicle Spares and Consumables Framework 2026-30

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

29 Oct 2025 at 10:09

UK2 - Preliminary Market Engagement Notice
Planning

28 Oct 2025 at 15:59

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hampshire County Council, in conjunction with Hampshire and Isle of Wight Fire and Rescue Authority, is currently in the planning stage of the Vehicle Spares and Consumables Framework for the period 2026-2030. This framework covers the supply of vehicle spares, consumables, and workshop equipment services, including maintenance and repairs, to support the servicing of fleets across Hampshire and the Isle of Wight. The procurement process aims to establish a multi-lotted framework with two distinct lots for goods and services, respectively. Interested suppliers are invited to engage in the process, with a market engagement questionnaire available through the In-Tend portal, due by 17:00 on 11th November 2025. The framework, valued at approximately £6,000,000, will commence on 1st April 2026 and run for four years.

This procurement presents a significant opportunity for businesses in the vehicle parts and maintenance industry, particularly those capable of supplying Original Equipment Manufacturer (OEM) and aftermarket parts that meet specific standards. The framework is also suited to small and medium enterprises (SMEs) that can deliver goods and services to multiple locations. Companies specialising in vehicle spares, industrial gases, and workshop equipment will find this tender particularly attractive, as there are no restrictions on the number of lots they can bid for or be awarded. Engaging in this comprehensive framework can significantly enhance a company's business prospects and presence within the public sector in the Hampshire region.

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Notice Information

Notice Title

Vehicle Spares and Consumables Framework 2026-30

Notice Description

Hampshire County Council (HCC) in collaboration with Hampshire and Isle of Wight Fire and Rescue Authority (HIWFRS) require the supply of vehicle spares and workshop consumables for the servicing and maintenance their fleets as well as servicing of their workshop equipment and tools. The Authorities intention is to establish a multi-lotted framework, split into two lots. Lot 1 will be sub-categorised for the provision of Goods and Lot 2 will be for the provision of Services. Each requirement will have a single supplier appointed and call-off contracts will be awarded by direct award. There will not be a limit to the number of Lots suppliers can bid for or be awarded. Across Lot 1, the successful suppliers will be expected to supply various spares and consumables, oils and cylinder gases and deliver to multiple workshops across Hampshire and the Isle of Wight. The requirement will also include proactively monitoring and replacing stock, and identifying correct parts for a wide range of vehicles. The products should be fit for purpose as required and in line with the specification for the Original Equipment Manufacturer parts (OEM and it will be the responsibility of the supplier when providing aftermarket parts to prove that they are to the OEM specification. The Authorities currently have a 4-year framework in place for supply of vehicle spares and consumables, which expires on 31st March 2026. The Authorities intend to put a new framework in place on its expiry, commencing for a period of 4 years. The framework will be open to use by the below listed public bodies/organisations across the entire county of Hampshire (including Southampton and Portsmouth areas) and the Isle of Wight.

Planning Information

Hampshire County Council in collaboration with Hampshire and Isle of Wight Rescue Authority are seeking to engage with suppliers on the next iteration of the Vehicles Spares and Consumables Framework with the inclusion of Workshop Equipment Maintenance and Repairs. To achieve this aim, the Authorities kindly ask interested suppliers to complete and submit a Market Engagement questionnaire to inform our approach. The market engagement questionnaire can be found by going to https://in-tendhost.co.uk/hampshire/aspx/Tenders/Current and searching for 'UN27601'. Your will need to click on 'View Details' for the project and then click the 'Express Interest' button to be able to view and download the questionnaire. All answers provided will offer insight into how the market might consider this opportunity. Any information provided will be treated as confidential and non-binding but note it may be used to inform the final specification and tender pack. The questionnaire on the In-Tend portal contains information to support the completion of the questionnaire. To submit your completed questionnaire or if you have any questions relating to the market engagement exercise, please submit enquiries/questions via the 'Correspondence' function within the In-tend project. All information required for completing the questionnaire is included in the document itself. Please only submit completed questionnaires via the In-Tend portal, as company literature or promotional material will not be considered. The deadline for submitting completed questionnaires is Tuesday 11th November 2025 by 17:00.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d591
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069246-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

24 - Chemical products

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

43 - Machinery for mining, quarrying, construction equipment

CPV Codes

09122100 - Propane gas

24110000 - Industrial gases

34224200 - Parts of other vehicles

34300000 - Parts and accessories for vehicles and their engines

42913000 - Oil, petrol and air-intake filters

43800000 - Workshop equipment

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20253 months ago
Submission Deadline
Not specified
Future Notice Date
8 Dec 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Additional Buyers

HAMPSHIRE AND ISLE OF WIGHT FIRE AND RESCUE AUTHORITY

Contact Name
Strategic Procurement
Contact Email
procurement.support@hants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8UJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Eastleigh
Electoral Ward
Eastleigh Central
Westminster Constituency
Eastleigh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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