Tender

Term Service Contract for the Repair, Maintenance, Inspection and Testing of Local Exhaust Ventilation, Air Handling Units and Kitchen Ventilation Systems

EAST RIDING OF YORKSHIRE COUNCIL

This public procurement record has 3 releases in its history.

TenderUpdate

31 Oct 2025 at 15:27

Tender

31 Oct 2025 at 14:53

Planning

30 Oct 2025 at 15:52

Summary of the contracting process

The East Riding of Yorkshire Council is seeking tenders for a service contract titled "Term Service Contract for the Repair, Maintenance, Inspection and Testing of Local Exhaust Ventilation, Air Handling Units and Kitchen Ventilation Systems." This procurement process is currently at the tender update stage, following an initial tender invitation, with the submission deadline set for 1st December 2025. The council seeks to uphold operational standards across approximately 617 systems located in 115 sites throughout the county, ensuring safety and efficiency through scheduled maintenance and repair services. This opportunity falls under the services category within the repair and maintenance industry, and the contract will run for an initial period of three years starting on 1st April 2026, with possible extensions up to 2032. The contract is valued at approximately 3,067,200 GBP gross and is being conducted as an open procedure under UKPGA 2023/54.

This tender presents significant business growth opportunities, particularly for companies specialising in repair and maintenance services, extraction ventilators, ventilation equipment, and air-conditioning installation work. The contract's open procedure allows various organisations, including small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs), to participate. Given the detailed scope of work, entities with strong technical expertise and a capability for round-the-clock emergency response will find this opportunity particularly suitable to bid for. Successful bidders will have access to a substantial project that can enhance their portfolios, foster long-term relationships with a local government authority, and potentially secure work in the East Riding area over several years.

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Notice Title

Term Service Contract for the Repair, Maintenance, Inspection and Testing of Local Exhaust Ventilation, Air Handling Units and Kitchen Ventilation Systems

Notice Description

The Maintenance and Periodic Inspection and Servicing of Local Exhaust and Ventilation, Air Handling, and Kitchen Ventilation Systems (LEV, AHU and KVS), in various occupied operational council properties located within the geographical boundaries of the East Riding of Yorkshire. The East Riding of Yorkshire Council manages and controls approximately 617 LEV, AHU and KVS systems across 115 sites located throughout the County, of various sizes and complexity. The contract scope of work includes carrying out planned inspection and servicing, maintenance works to the systems; repairs, installs, upgrades and modifications to ensure that systems meet operational and safety standards and the provision of a 24/7 call out service for emergency response to attend at any applicable location in the East Riding of Yorkshire within the prescribed times to undertake repairs to LEV, AHU and KVS systems. Working restrictions will apply.

Lot Information

Lot LOT-0000

Renewal: Initial 3 year term with 3 optional 12 month extensions

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d757
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070181-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

39714110 - Extraction ventilators

42520000 - Ventilation equipment

45331200 - Ventilation and air-conditioning installation work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

71315410 - Inspection of ventilation system

Notice Value(s)

Tender Value
£2,556,000 £1M-£10M
Lots Value
£2,556,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Oct 20253 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
EAST RIDING OF YORKSHIRE COUNCIL
Contact Name
Not specified
Contact Email
construction.management@eastriding.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Post Town
Hull
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
Not specified

Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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