Notice Information
Notice Title
Collections Management System Replacement
Notice Description
The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. The Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice.
Lot Information
Lot 1
Options: Options are described in the attached Invitation to Tender document.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05dc42
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/081770-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
92 - Recreational, cultural and sporting services
-
- CPV Codes
48100000 - Industry specific software package
48600000 - Database and operating software package
92510000 - Library and archive services
92521000 - Museum services
Notice Value(s)
- Tender Value
- £96,000 Under £100K
- Lots Value
- £96,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 11 Dec 20252 weeks ago
- Submission Deadline
- 31 Jan 20262 months to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 31 Mar 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST
- Contact Name
- Jonathan Whitson Cloud
- Contact Email
- jwhitsoncloud@horniman.ac.uk
- Contact Phone
- +442081613500
Buyer Location
- Locality
- LONDON
- Postcode
- SE23 3PQ
- Post Town
- South East London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI44 Lewisham and Southwark
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Lewisham
- Electoral Ward
- Forest Hill
- Westminster Constituency
- Lewisham West and East Dulwich
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/081770-2025
11th December 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/071818-2025
6th November 2025 - Tender notice on Find a Tender -
-
https://www.find-tender.service.gov.uk/Notice/Attachment/A-9027
This Invitation to Tender was AMENDED on 10th Dec 2026. Changes, marked in red, include a significant alteration to the timeline of the project, and some minor clarifications of requirements.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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