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Collections Management System Replacement

THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST

This public procurement record has 2 releases in its history.

TenderUpdate

11 Dec 2025 at 09:48

UK4 - Tender Notice
Tender

06 Nov 2025 at 18:20

UK4 - Tender Notice
Summary of the contracting process

The Horniman Public Museum and Public Park Trust is actively progressing its procurement process to replace the current collections management system with a new, digital-first solution aimed at improving operational efficiency and transparency. The contract, titled "Collections Management System Replacement," belongs to the services category, specifically within the industry of museum services and software packages, located in the United Kingdom. The tender stage is currently active, with the call for bids remaining open until 31st January 2026, and interested parties must direct submissions to Jonathan Whitson Cloud via email. The project has a projected initiation date of 1st April 2026, with completion expected by 31st March 2030. The procurement method is open competition, allowing for broad participation from interested vendors.

This tender presents a significant opportunity for businesses operating within the software development sector, particularly those specialising in database and operating software packages or museum services. Companies with a robust track record in implementing comprehensive digital solutions that enhance collection management will find this opportunity aligns with their expertise. The contract, valued at approximately £96,000, offers the potential for a long-term partnership with a central government public authority, enhancing a company's portfolio of prestige projects. Additionally, businesses excelling in integrating digital systems with existing procedures and offering innovative workflow solutions will be particularly well-suited to meet the requirements stipulated in this tender.

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Notice Information

Notice Title

Collections Management System Replacement

Notice Description

The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. The Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice.

Lot Information

Lot 1

Options: Options are described in the attached Invitation to Tender document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dc42
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081770-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

92 - Recreational, cultural and sporting services

CPV Codes

48100000 - Industry specific software package

48600000 - Database and operating software package

92510000 - Library and archive services

92521000 - Museum services

Notice Value(s)

Tender Value
£96,000 Under £100K
Lots Value
£96,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20258 months ago
Submission Deadline
31 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE23 3PQ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Lewisham
Electoral Ward
Forest Hill
Westminster Constituency
Lewisham West and East Dulwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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