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Hosted Integrated E-Portfolio System, Divided Into 3 Lots

Greater Manchester Combined Authority

This public procurement record has 5 releases in its history.

Award

24 Jul 2026 at 17:10

UK6 - Contract Award Notice
TenderUpdate

20 Nov 2025 at 09:05

UK4 - Tender Notice
TenderUpdate

12 Nov 2025 at 11:20

UK4 - Tender Notice
TenderUpdate

12 Nov 2025 at 11:15

UK4 - Tender Notice
Tender

11 Nov 2025 at 13:13

UK4 - Tender Notice
Summary of the contracting process

Greater Manchester Combined Authority procured a hosted integrated e-portfolio system for policing and related training needs in Greater Manchester. The service covers e-learning and portfolio management for three user groups: the AVA Team, apprenticeships, and Student Officer and PIP 2 portfolios. The requirement includes the software platform, supporting IT services and the capacity to provide user seats for the force. The system is intended to support the administration, assessment and progression of learners and officers across these programmes. The procurement is for services delivered in the Greater Manchester area, with the potential for the platform to be rolled out to other business areas within the force.

The procurement has been awarded following an open procedure. The award date was 24 July 2026. City & Guilds Limited was awarded the AVA Team requirement for £40,800 gross, while OneFile Ltd was awarded the apprenticeships requirement for £105,600 gross and the Student Officer and PIP 2 portfolios requirement for £122,400 gross. Each contract runs from 7 August 2026 to 7 August 2029, with an option to extend annually for up to two further years. The original tender had an estimated gross value of £450,000. The submission deadline was 22 December 2025, following an enquiry deadline of 15 December 2025. Evaluation was based on quality, weighted at 60%, and cost, weighted at 40%.

This procurement demonstrates demand from a major public-sector policing organisation for hosted e-portfolio, e-learning and learner-management technology, backed by implementation and IT support. Relevant competitors would need a reliable cloud platform capable of handling distinct apprenticeship, officer and professional portfolio workflows, with sufficient capacity to provide additional user seats as operational demand grows. Experience supporting assessment, evidence collection, progression tracking and training administration would be relevant across the three requirements. The opportunity was suitable for SMEs, and final-stage competition included SME bidders, indicating that scale alone was not the only differentiator. Strong technical quality, service usability, implementation support and credible delivery arrangements would matter more than price alone because quality carried the greater evaluation weighting.

How relevant is this notice?

Notice Information

Notice Title

Hosted Integrated E-Portfolio System, Divided Into 3 Lots

Notice Description

Lot 1 - AVA Team Lot 2 - Apprenticeships Lot 3 - Student Officer & PIP 2 Portfolio's

Lot Information

Lot 1 - AVA Team

Options: There is the option to roll out E-Prtfolio sotfware to other business areas

Renewal: The option to extend up to further 2 years on an annual basis.

Lot 2 - Apprenticeships

Options: There is the option to roll out E-Prtfolio sotfware to other business areas

Renewal: The option to extend up to further 2 years on an annual basis.

Lot 3 - Student Officer & PIP 2 Portfolio's

Options: There is the option to roll out E-Prtfolio sotfware to other business areas

Renewal: The option to extend up to further 2 years on an annual basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dea4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070490-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

80 - Education and training services

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

80420000 - E-learning services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
£224,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
22 Dec 2025Expired
Future Notice Date
Not specified
Award Date
24 Jul 20261 months ago
Contract Period
7 Aug 2026 - 7 Aug 2029 3-4 years
Recurrence
2030-11-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Greater Manchester Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M1 6EU
Postcode Area
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD3 Greater Manchester
Local Authority
Manchester
Electoral Ward
Deansgate
Westminster Constituency
Manchester Central

Supplier Information

Number of Suppliers
2
Supplier Names

CITY & GUILDS LIMITED

ONEFILE LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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