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London Campus Planned Preventative Maintenance Contract

Staffordshire University

This public procurement record has 5 releases in its history.

Award

06 May 2026 at 11:20

UK7 - Contract Details Notice
Award

16 Feb 2026 at 15:27

UK6 - Contract Award Notice
TenderUpdate

05 Jan 2026 at 10:36

UK4 - Tender Notice
Tender

08 Dec 2025 at 15:54

UK4 - Tender Notice
Planning

11 Nov 2025 at 14:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Staffordshire has completed the procurement process for the "London Campus Planned Preventative Maintenance Contract," which involved an open procedure. The contract has been awarded to HR Facilities Limited, trading as Smart Managed Solutions. This two-year contract, with options to extend up to three additional years, encompasses maintenance services for the University's London Campus, covering Units 4, 5, and 12 at the Here East Estate in Queen Elizabeth Olympic Park, Stratford, London. The procurement process began in early 2026, with the contract officially signed on 18th March 2026, and is set to commence on 1st April 2026, extending to 31st March 2028, with a potential maximum duration till 2031.

This contract represents a significant opportunity for businesses specializing in maintenance and repair services, particularly those with capabilities in managing complex site operations like electrical, mechanical, installation, and maintenance work. Companies that have a strong network of sub-contractors and experience in adhering to stringent standards such as SFG20 will find this contract well-suited for participation. SMEs are encouraged to engage due to the contract's suitability clause, and the opportunity for contract renewal based on performance and affordability makes it an attractive prospect for ongoing business growth. The competitive bidding stage involved seven bids, with three reaching the final stage, including proposals from small and medium-sized enterprises.

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Notice Information

Notice Title

London Campus Planned Preventative Maintenance Contract

Notice Description

The University of Staffordshire has awarded a contract for the provision of maintenance services to the London Campus for a period of 2 years with an option to extend by up to 3 x 1 years to HR Facilities Limited trading as Smart Managed Solutions following an Open Tender. he Service is required to cover Units 4, 5 & 12 at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London E20 3BS. The campus covers over 31,000sq ft and operates 08:00 - 19:00 Monday to Friday excluding bank holidays and a Christmas Closure between Christmas Day and New Year's Day. The successful supplier will be required to implement a Maintenance Programme that meets the requirements of the specification and that aligns to SFG20 Standards this includes: - Planned Maintenance - Corrective Maintenance - Reactive Maintenance - Chargeable Small Works - Long Term Critical Spare management - Out of Hours support for urgent issues in line with the specification Any work must minimise disruption to the day to day operation of the campus and must be in adherence with the relevant legislation and University Policies. The supplier must have in place an established network of sub-contractors who are able to meet the required response times detailed within the specification. The value within this notice contains an allowance for ad hoc maintenance over the contract period

Lot Information

Lot 1

Renewal: The contract will be extendable by up to 3 x 1 years based upon performance and affordability

Planning Information

Please email procurement@staffs.ac.uk for an Engagement Questionnaire and return to this address by 25th November 2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05deca
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041423-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

CPV Codes

45259100 - Wastewater-plant repair and maintenance work

45259200 - Purification-plant repair and maintenance work

45259300 - Heating-plant repair and maintenance work

45260000 - Roof works and other special trade construction works

45300000 - Building installation work

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50700000 - Repair and maintenance services of building installations

51100000 - Installation services of electrical and mechanical equipment

51500000 - Installation services of machinery and equipment

51700000 - Installation services of fire protection equipment

71300000 - Engineering services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
£750,000 £500K-£1M
Contracts Value
£750,000 £500K-£1M

Notice Dates

Publication Date
6 May 20264 months ago
Submission Deadline
27 Jan 2026Expired
Future Notice Date
6 Dec 2025Expired
Award Date
16 Feb 20267 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
2031-12-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Staffordshire University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE ON TRENT
Postcode
ST4 2DE
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLI London
Local Authority
Stoke-on-Trent
Electoral Ward
Hanley Park, Joiner's Square & Shelton
Westminster Constituency
Stoke-on-Trent Central

Supplier Information

Number of Suppliers
1
Supplier Name

HR FACILITIES LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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