Notice Information
Notice Title
London Campus Planned Preventative Maintenance Contract
Notice Description
The University of Staffordshire has awarded a contract for the provision of maintenance services to the London Campus for a period of 2 years with an option to extend by up to 3 x 1 years to HR Facilities Limited trading as Smart Managed Solutions following an Open Tender. he Service is required to cover Units 4, 5 & 12 at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London E20 3BS. The campus covers over 31,000sq ft and operates 08:00 - 19:00 Monday to Friday excluding bank holidays and a Christmas Closure between Christmas Day and New Year's Day. The successful supplier will be required to implement a Maintenance Programme that meets the requirements of the specification and that aligns to SFG20 Standards this includes: - Planned Maintenance - Corrective Maintenance - Reactive Maintenance - Chargeable Small Works - Long Term Critical Spare management - Out of Hours support for urgent issues in line with the specification Any work must minimise disruption to the day to day operation of the campus and must be in adherence with the relevant legislation and University Policies. The supplier must have in place an established network of sub-contractors who are able to meet the required response times detailed within the specification. The value within this notice contains an allowance for ad hoc maintenance over the contract period
Lot Information
Lot 1
Renewal: The contract will be extendable by up to 3 x 1 years based upon performance and affordability
Planning Information
Please email procurement@staffs.ac.uk for an Engagement Questionnaire and return to this address by 25th November 2025
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05deca
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/041423-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
51 - Installation services (except software)
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
45259100 - Wastewater-plant repair and maintenance work
45259200 - Purification-plant repair and maintenance work
45259300 - Heating-plant repair and maintenance work
45260000 - Roof works and other special trade construction works
45300000 - Building installation work
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
50700000 - Repair and maintenance services of building installations
51100000 - Installation services of electrical and mechanical equipment
51500000 - Installation services of machinery and equipment
51700000 - Installation services of fire protection equipment
71300000 - Engineering services
Notice Value(s)
- Tender Value
- £750,000 £500K-£1M
- Lots Value
- £750,000 £500K-£1M
- Awards Value
- £750,000 £500K-£1M
- Contracts Value
- £750,000 £500K-£1M
Notice Dates
- Publication Date
- 6 May 20261 weeks ago
- Submission Deadline
- 27 Jan 2026Expired
- Future Notice Date
- 6 Dec 2025Expired
- Award Date
- 16 Feb 20262 months ago
- Contract Period
- 31 Mar 2026 - 31 Mar 2028 2-3 years
- Recurrence
- 2031-12-01
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF STAFFORDSHIRE
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- STOKE ON TRENT
- Postcode
- ST4 2DE
- Post Town
- Stoke-on-Trent
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG2 Shropshire and Staffordshire
- Small Region (ITL 3)
- TLG23 Stoke-on-Trent
- Delivery Location
- TLI London
-
- Local Authority
- Stoke-on-Trent
- Electoral Ward
- Hanley Park, Joiner's Square & Shelton
- Westminster Constituency
- Stoke-on-Trent Central
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/041423-2026
6th May 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/013947-2026
16th February 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/000180-2026
5th January 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/080741-2025
8th December 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/072848-2025
11th November 2025 - Preliminary market engagement notice on Find a Tender -
http://procontract.due-north.com/
Tender documents can be obtained from the Proactis e-tendering portal All questions must be raised via this website
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05deca-2026-05-06T11:20:44+01:00",
"date": "2026-05-06T11:20:44+01:00",
"ocid": "ocds-h6vhtk-05deca",
"initiationType": "tender",
"parties": [
{
"id": "GB-UKPRN-10006299",
"name": "University of Staffordshire",
"identifier": {
"scheme": "GB-UKPRN",
"id": "10006299"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PGTX-1922-RJNX"
}
],
"address": {
"streetAddress": "College Road, University Quarter",
"locality": "stoke on Trent",
"postalCode": "ST4 2DE",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG23"
},
"contactPoint": {
"name": "Liz Salter",
"email": "procurement@staffs.ac.uk",
"telephone": "+441782294212"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.staffs.ac.uk/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-07174215",
"name": "HR FACILITIES LIMITED TRADING AS SMART MANAGED SOLUTIONS",
"identifier": {
"scheme": "GB-COH",
"id": "07174215"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PYCQ-9958-NLQJ"
}
],
"address": {
"streetAddress": "Unit 201, Portsoken House 155-157 Minories",
"locality": "London",
"postalCode": "SS8 9NT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH37"
},
"contactPoint": {
"email": "gevans@smartmanagedsolutions.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
},
{
"id": "GB-PPON-PYCQ-9958-NLQJ",
"name": "HR FACILITIES LIMITED TRADING AS SMART MANAGED SOLUTIONS",
"identifier": {
"scheme": "GB-PPON",
"id": "PYCQ-9958-NLQJ"
},
"additionalIdentifiers": [
{
"scheme": "GB-COH",
"id": "07174215"
}
],
"address": {
"streetAddress": "Unit 201, Portsoken House 155-157 Minories",
"locality": "London",
"postalCode": "SS8 9NT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH37"
},
"contactPoint": {
"email": "gevans@smartmanagedsolutions.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-UKPRN-10006299",
"name": "University of Staffordshire"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "Please email procurement@staffs.ac.uk for an Engagement Questionnaire and return to this address by 25th November 2025",
"dueDate": "2025-11-25T23:59:59Z",
"status": "scheduled"
}
],
"documents": [
{
"id": "072848-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/072848-2025",
"datePublished": "2025-11-11T14:38:23Z",
"format": "text/html"
}
]
},
"tender": {
"id": "ocds-h6vhtk-05deca",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "London Campus Planned Preventative Maintenance Contract",
"description": "The University of Staffordshire has awarded a contract for the provision of maintenance services to the London Campus for a period of 2 years with an option to extend by up to 3 x 1 years to HR Facilities Limited trading as Smart Managed Solutions following an Open Tender. he Service is required to cover Units 4, 5 & 12 at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London E20 3BS. The campus covers over 31,000sq ft and operates 08:00 - 19:00 Monday to Friday excluding bank holidays and a Christmas Closure between Christmas Day and New Year's Day. The successful supplier will be required to implement a Maintenance Programme that meets the requirements of the specification and that aligns to SFG20 Standards this includes: - Planned Maintenance - Corrective Maintenance - Reactive Maintenance - Chargeable Small Works - Long Term Critical Spare management - Out of Hours support for urgent issues in line with the specification Any work must minimise disruption to the day to day operation of the campus and must be in adherence with the relevant legislation and University Policies. The supplier must have in place an established network of sub-contractors who are able to meet the required response times detailed within the specification. The value within this notice contains an allowance for ad hoc maintenance over the contract period",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "45259100",
"description": "Wastewater-plant repair and maintenance work"
},
{
"scheme": "CPV",
"id": "45259200",
"description": "Purification-plant repair and maintenance work"
},
{
"scheme": "CPV",
"id": "45259300",
"description": "Heating-plant repair and maintenance work"
},
{
"scheme": "CPV",
"id": "45260000",
"description": "Roof works and other special trade construction works"
},
{
"scheme": "CPV",
"id": "45300000",
"description": "Building installation work"
},
{
"scheme": "CPV",
"id": "50500000",
"description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery"
},
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "51100000",
"description": "Installation services of electrical and mechanical equipment"
},
{
"scheme": "CPV",
"id": "51500000",
"description": "Installation services of machinery and equipment"
},
{
"scheme": "CPV",
"id": "51700000",
"description": "Installation services of fire protection equipment"
},
{
"scheme": "CPV",
"id": "71300000",
"description": "Engineering services"
}
],
"deliveryAddresses": [
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 900000,
"amount": 750000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2028-03-31T23:59:59+01:00",
"maxExtentDate": "2031-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"status": "complete",
"value": {
"amountGross": 900000,
"amount": 750000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Technical Questions",
"description": "The questions are within the e-tendering portal and attachments",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "The questions are within the e-tendering portal and attachments",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Financial Offer",
"description": "The questions are within the e-tendering portal and attachments",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Questions",
"description": "The questions are within the e-tendering portal and attachments",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "The questions are within the e-tendering portal and attachments",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Financial Offer",
"description": "The questions are within the e-tendering portal and attachments",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Suppliers must hold or be willing to hold the insurance levels within the documents"
},
{
"type": "technical",
"description": "Suppliers must hold the qualifications and experience detailed within the documents"
},
{
"type": "economic",
"description": "Suppliers must hold or be willing to hold the insurance levels within the documents"
},
{
"type": "technical",
"description": "Suppliers must hold the qualifications and experience detailed within the documents"
}
]
},
"renewal": {
"description": "The contract will be extendable by up to 3 x 1 years based upon performance and affordability"
}
}
],
"communication": {
"futureNoticeDate": "2025-12-06T23:59:59Z"
},
"status": "complete",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"submissionMethodDetails": "http://procontract.due-north.com/",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-01-27T12:00:00Z"
},
"enquiryPeriod": {
"endDate": "2026-01-09T13:00:00Z"
},
"awardPeriod": {
"endDate": "2026-02-12T23:59:59Z"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Tender documents can be obtained from the Proactis e-tendering portal All questions must be raised via this website",
"url": "http://procontract.due-north.com/"
},
{
"id": "L-2",
"documentType": "biddingDocuments",
"url": "http://procontract.due-north.com/"
},
{
"id": "080741-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/080741-2025",
"datePublished": "2025-12-08T15:54:03Z",
"format": "text/html"
},
{
"id": "000180-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/000180-2026",
"datePublished": "2026-01-05T10:36:09Z",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2031-12-01T23:59:59Z"
},
{
"startDate": "2031-12-01T23:59:59Z"
}
]
},
"riskDetails": "Potential risks include - Changes to course offering - Changes to student numbers - Changes to Higher Education Funding",
"amendments": [
{
"id": "000180-2026",
"description": "Due to the poor weather conditions in the Midlands the team are not able to travel to London for the published site visit date and this has been delayed by 2 days. The submission deadline has been extended by 2 days to reflect this"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 7,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "London Campus Planned Preventative Maintenance Contract",
"status": "active",
"date": "2026-02-16T00:00:00Z",
"value": {
"amountGross": 900000,
"amount": 750000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-07174215",
"name": "HR FACILITIES LIMITED TRADING AS SMART MANAGED SOLUTIONS"
},
{
"id": "GB-PPON-PYCQ-9958-NLQJ",
"name": "HR FACILITIES LIMITED TRADING AS SMART MANAGED SOLUTIONS"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "45259100",
"description": "Wastewater-plant repair and maintenance work"
},
{
"scheme": "CPV",
"id": "45259200",
"description": "Purification-plant repair and maintenance work"
},
{
"scheme": "CPV",
"id": "45259300",
"description": "Heating-plant repair and maintenance work"
},
{
"scheme": "CPV",
"id": "45260000",
"description": "Roof works and other special trade construction works"
},
{
"scheme": "CPV",
"id": "45300000",
"description": "Building installation work"
},
{
"scheme": "CPV",
"id": "50500000",
"description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery"
},
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "51100000",
"description": "Installation services of electrical and mechanical equipment"
},
{
"scheme": "CPV",
"id": "51500000",
"description": "Installation services of machinery and equipment"
},
{
"scheme": "CPV",
"id": "51700000",
"description": "Installation services of fire protection equipment"
},
{
"scheme": "CPV",
"id": "71300000",
"description": "Engineering services"
}
],
"deliveryAddresses": [
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-02-25T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2028-03-31T23:59:59+01:00",
"maxExtentDate": "2031-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract will be extendable by up to 3 x 1 years based upon performance and affordability"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "013947-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/013947-2026",
"datePublished": "2026-02-16T15:27:36Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-02-16T00:00:00Z",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-03-09T23:59:59Z",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2028-03-31T23:59:59+01:00",
"maxExtentDate": "2031-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Based upon University requirements at the location, service levels and affordability."
},
"value": {
"amountGross": 900000,
"amount": 750000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2026-03-18T00:00:00Z",
"agreedMetrics": [
{
"id": "1",
"title": "Priority 1 Reactive Maintenance",
"observations": [
{
"id": "frequency",
"period": {
"durationInMonths": 1
}
}
]
},
{
"id": "2",
"title": "Priority 2 Reactive Maintenance"
},
{
"id": "3",
"title": "Priority 3 Reactive Maintenance"
}
],
"documents": [
{
"id": "041423-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/041423-2026",
"datePublished": "2026-05-06T11:20:44+01:00",
"format": "text/html"
}
]
}
]
}