Tender

London Campus Planned Preventative Maintenance Contract

UNIVERSITY OF STAFFORDSHIRE

This public procurement record has 3 releases in its history.

TenderUpdate

05 Jan 2026 at 10:36

Tender

08 Dec 2025 at 15:54

Planning

11 Nov 2025 at 14:38

Summary of the contracting process

The University of Staffordshire is actively seeking tenders for a Planned Preventative Maintenance Contract for its London Campus, specifically located at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London. This contract, with an estimated value of approximately £750,000 to £900,000, covers services over an initial period of two years with a potential extension for up to three additional years. The procurement falls under the industry category of building and installation services, including repair and maintenance of wastewater, purification, and heating plants. The open procedure procurement approach is being utilised for this tender. Interested parties must submit their applications by 12:00 PM on 27 January 2026, with an enquiry period closing on 9 January 2026. Award decisions will be finalised by 12 February 2026, and the contract commencement is set for 1 April 2026.

This tender offers significant opportunities for businesses specialising in maintenance services, particularly those experienced in responding swiftly to service requirements like corrective, reactive maintenance, and out-of-hours urgent support. The University requires suppliers to have a broad network of sub-contractors to ensure rapid response times, making this contract particularly suited for larger firms or groups of SMEs working collaboratively. The emphasis on adherence to SFG20 standards and alignment with university policies means that businesses with proven experience in high-standard maintenance programmes will be at an advantage. Successful bidders can potentially extend the partnership with the University, providing stable, long-term business growth and anchoring their presence in the higher education sector.

How relevant is this notice?

Notice Information

Notice Title

London Campus Planned Preventative Maintenance Contract

Notice Description

The University of Staffordshire is seeking tenders for the provision of maintenance services to the London Campus for a period of 2 years with an option to extend by up to 3 x 1 years PLEASE NOTE THAT THIS IS FOR OUR LONDON CAMPUS ONLY The Service is required to cover Units 4, 5 & 12 at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London E20 3BS. The campus covers over 31,000sq ft and operates 08:00 - 19:00 Monday to Friday excluding bank holidays and a Christmas Closure between Christmas Day and New Year's Day. The successful supplier will be required to implement a Maintenance Programme that meets the requirements of the specification and that aligns to SFG20 Standards this includes: - Planned Maintenance - Corrective Maintenance - Reactive Maintenance - Chargeable Small Works - Long Term Critical Spare management - Out of Hours support for urgent issues in line with the specification Any work must minimise disruption to the day to day operation of the campus and must be in adherence with the relevant legislation and University Policies. The supplier must have in place an established network of sub-contractors who are able to meet the required response times detailed within the specification. The contract will be for an initial period of two years with an option to extend by up to three twelve month periods Documents are available from http://procontract.due-north.com/

Lot Information

Lot 1

Renewal: The contract will be extendable by up to 3 x 1 years based upon performance and affordability

Planning Information

Please email procurement@staffs.ac.uk for an Engagement Questionnaire and return to this address by 25th November 2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05deca
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000180-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services


CPV Codes

45259100 - Wastewater-plant repair and maintenance work

45259200 - Purification-plant repair and maintenance work

45259300 - Heating-plant repair and maintenance work

45260000 - Roof works and other special trade construction works

45300000 - Building installation work

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50700000 - Repair and maintenance services of building installations

51100000 - Installation services of electrical and mechanical equipment

51500000 - Installation services of machinery and equipment

51700000 - Installation services of fire protection equipment

71300000 - Engineering services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jan 20262 weeks ago
Submission Deadline
27 Jan 20261 weeks to go
Future Notice Date
6 Dec 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
2031-12-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF STAFFORDSHIRE
Contact Name
Liz Salter
Contact Email
procurement@staffs.ac.uk
Contact Phone
+441782294212

Buyer Location

Locality
STOKE ON TRENT
Postcode
ST4 2DE
Post Town
Stoke-on-Trent
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLI London

Local Authority
Stoke-on-Trent
Electoral Ward
Hanley Park, Joiner's Square & Shelton
Westminster Constituency
Stoke-on-Trent Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05deca-2026-01-05T10:36:09Z",
    "date": "2026-01-05T10:36:09Z",
    "ocid": "ocds-h6vhtk-05deca",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-UKPRN-10006299",
            "name": "University of Staffordshire",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10006299"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGTX-1922-RJNX"
                }
            ],
            "address": {
                "streetAddress": "College Road, University Quarter",
                "locality": "Stoke on Trent",
                "postalCode": "ST4 2DE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG23"
            },
            "contactPoint": {
                "name": "Liz Salter",
                "email": "Procurement@staffs.ac.uk",
                "telephone": "+441782294212"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.staffs.ac.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-UKPRN-10006299",
        "name": "University of Staffordshire"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Please email procurement@staffs.ac.uk for an Engagement Questionnaire and return to this address by 25th November 2025",
                "dueDate": "2025-11-25T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "072848-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072848-2025",
                "datePublished": "2025-11-11T14:38:23Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05deca",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "London Campus Planned Preventative Maintenance Contract",
        "description": "The University of Staffordshire is seeking tenders for the provision of maintenance services to the London Campus for a period of 2 years with an option to extend by up to 3 x 1 years PLEASE NOTE THAT THIS IS FOR OUR LONDON CAMPUS ONLY The Service is required to cover Units 4, 5 & 12 at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London E20 3BS. The campus covers over 31,000sq ft and operates 08:00 - 19:00 Monday to Friday excluding bank holidays and a Christmas Closure between Christmas Day and New Year's Day. The successful supplier will be required to implement a Maintenance Programme that meets the requirements of the specification and that aligns to SFG20 Standards this includes: - Planned Maintenance - Corrective Maintenance - Reactive Maintenance - Chargeable Small Works - Long Term Critical Spare management - Out of Hours support for urgent issues in line with the specification Any work must minimise disruption to the day to day operation of the campus and must be in adherence with the relevant legislation and University Policies. The supplier must have in place an established network of sub-contractors who are able to meet the required response times detailed within the specification. The contract will be for an initial period of two years with an option to extend by up to three twelve month periods Documents are available from http://procontract.due-north.com/",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45259100",
                        "description": "Wastewater-plant repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45259200",
                        "description": "Purification-plant repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45259300",
                        "description": "Heating-plant repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45260000",
                        "description": "Roof works and other special trade construction works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50500000",
                        "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51100000",
                        "description": "Installation services of electrical and mechanical equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51500000",
                        "description": "Installation services of machinery and equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51700000",
                        "description": "Installation services of fire protection equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71300000",
                        "description": "Engineering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 900000,
            "amount": 750000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 900000,
                    "amount": 750000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Questions",
                            "description": "The questions are within the e-tendering portal and attachments",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "The questions are within the e-tendering portal and attachments",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Financial Offer",
                            "description": "The questions are within the e-tendering portal and attachments",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Questions",
                            "description": "The questions are within the e-tendering portal and attachments",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "The questions are within the e-tendering portal and attachments",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Financial Offer",
                            "description": "The questions are within the e-tendering portal and attachments",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Suppliers must hold or be willing to hold the insurance levels within the documents"
                        },
                        {
                            "type": "technical",
                            "description": "Suppliers must hold the qualifications and experience detailed within the documents"
                        },
                        {
                            "type": "economic",
                            "description": "Suppliers must hold or be willing to hold the insurance levels within the documents"
                        },
                        {
                            "type": "technical",
                            "description": "Suppliers must hold the qualifications and experience detailed within the documents"
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract will be extendable by up to 3 x 1 years based upon performance and affordability"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-06T23:59:59Z"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "http://procontract.due-north.com/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-27T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-09T13:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-12T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Tender documents can be obtained from the Proactis e-tendering portal All questions must be raised via this website",
                "url": "http://procontract.due-north.com/"
            },
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "url": "http://procontract.due-north.com/"
            },
            {
                "id": "080741-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/080741-2025",
                "datePublished": "2025-12-08T15:54:03Z",
                "format": "text/html"
            },
            {
                "id": "000180-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/000180-2026",
                "datePublished": "2026-01-05T10:36:09Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-12-01T23:59:59Z"
                },
                {
                    "startDate": "2031-12-01T23:59:59Z"
                }
            ]
        },
        "riskDetails": "Potential risks include - Changes to course offering - Changes to student numbers - Changes to Higher Education Funding",
        "amendments": [
            {
                "id": "000180-2026",
                "description": "Due to the poor weather conditions in the Midlands the team are not able to travel to London for the published site visit date and this has been delayed by 2 days. The submission deadline has been extended by 2 days to reflect this"
            }
        ]
    },
    "language": "en"
}