Mechanical Maintenance Replacements

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05df09-2026-02-03T10:23:17Z",
    "date": "2026-02-03T10:23:17Z",
    "ocid": "ocds-h6vhtk-05df09",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJLJ-9824-VXPG",
            "name": "MHRA",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJLJ-9824-VXPG"
            },
            "address": {
                "streetAddress": "10 South Colonnade, Canary Wharf",
                "locality": "London",
                "postalCode": "E14 4PU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI42"
            },
            "contactPoint": {
                "name": "Akin Oyedapo",
                "email": "akinyimika.oyedapo@mhra.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/medicines-and-healthcare-products-regulatory-agency",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02176755",
            "name": "Parker Air Conditioning",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02176755"
            },
            "address": {
                "streetAddress": "Unit 4,Churchill Court, Hortons Way",
                "locality": "Westerham",
                "postalCode": "TN16 1BT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ46"
            },
            "contactPoint": {
                "email": "info@parker-ac.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJLJ-9824-VXPG",
        "name": "MHRA"
    },
    "tender": {
        "id": "C392243",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Mechanical Maintenance Replacements",
        "description": "This project is for a programme of work to replace mechanical maintenance equipment at the MHRA Laboratories at South Mimms, EN6 3QG. MHRA have identified a list of equipment and ancillaries that are to be replaced in the short term with further replacements over the next 1 - 4 years. The scope of this project is for the short term replacements. The project will be extended on an annual basis for up to 4 years, dependent on budget allocations. The suppliers is expected to give full tender submission for the 25/26 financial year only (short term replacements) but may be called upon to extend the contract, if funding becomes available for subsequent years. MHRA are looking for competent contractors with the capacity to replace a variety of plant equipment. Full details are given in the tender documents.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45351000",
                        "description": "Mechanical engineering installation works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50712000",
                        "description": "Repair and maintenance services of mechanical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2400000,
            "amount": 2000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "submissionMethodDetails": "This procurement exercise is being run via the Health Family 'Atamis' e-tendering portal: Welcome (https://atamis-1928.my.site.com/s/Welcome) This portal will be used to manage all procurements and communication with All communication will be communicated via the Atamis portal. Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and no hard copy tender responses will be received by MHRA. All communications with MHRA including the submission of Tenders will be conducted via Atamis.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-18T17:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-11T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-09T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 2400000,
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Mechanical Maintenance Replacements",
                            "description": "price and social value added up",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-09T00:00:00Z",
                    "endDate": "2026-03-31T23:59:59+01:00",
                    "maxExtentDate": "2029-03-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is planned to run for up to 4 years with approx PS2m annual spend. This is subject to budgetary approvals. The supplier is expected to give full tender submission for the 25/26 financial year only but may be called upon if funding is available for the next financial year."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "072941-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072941-2025",
                "datePublished": "2025-11-11T16:12:38Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "Not at this moment"
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Mechanical Maintenance Replacements",
            "status": "pending",
            "date": "2026-01-29T00:00:00Z",
            "value": {
                "amountGross": 2323594.8,
                "amount": 1936329,
                "currency": "GBP"
            },
            "mainProcurementCategory": "works",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02176755",
                    "name": "Parker Air Conditioning"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "45351000",
                            "description": "Mechanical engineering installation works"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-12T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-02-17T00:00:00Z",
                "endDate": "2026-03-31T23:59:59+01:00",
                "maxExtentDate": "2030-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Up to 3 possible 12 month extensions."
            },
            "hasOptions": true,
            "options": {
                "description": "An additional annual spend of up to PS2m per year making a total value of approximately PS8m, plus inflation."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "009318-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/009318-2026",
                    "datePublished": "2026-02-03T10:23:17Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-02-03T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-16T23:59:59Z",
                    "status": "scheduled"
                }
            ]
        }
    ]
}