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CT1526 Fuel Management System and Maintenance of Fleet Fuel Facilities

The City of Edinburgh Council

This public procurement record has 2 releases in its history.

Award

08 May 2026 at 12:58

Award Notice
Tender

11 Nov 2025 at 16:13

Tender Notice
Summary of the contracting process

The City of Edinburgh Council is undertaking a procurement process titled "CT1526 Fuel Management System and Maintenance of Fleet Fuel Facilities" to provide a comprehensive fuel management system and maintain fleet fuel facilities. This procurement falls under the goods industry category, specifically within the scope of fuel pumps. The process is being conducted using an open procedure and covers the UKM75 region, which denotes Edinburgh. The procurement began its tender stage on 11th November 2025, with the submission deadline set for 11th December 2025, at noon. The award process was slated to commence on the same day at 1:00 PM. The procurement is intended to establish a multi-year contract initially set for three years, with options for extensions reaching up to an additional three years (3+2+1 format).

This tender represents a significant opportunity for businesses engaged in the fuel systems and maintenance sector to expand their market presence. Suitable companies include those experienced in providing comprehensive fuel management solutions, maintaining fleet-related fuel facilities, and supplying fuels and associated services. By engaging in this procurement, businesses can benefit from a long-term contractual relationship with a government body, ensuring sustained revenue streams. Given the contract’s focus on quality and price, companies that deliver high-value services at competitive price points are likely to be successful. Additionally, integrating community benefits into proposal submissions could further enhance tendering businesses' appeal, aligning with The City of Edinburgh Council's objectives for social responsibility and local impact.

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Notice Information

Notice Title

CT1526 Fuel Management System and Maintenance of Fleet Fuel Facilities

Notice Description

The City of Edinburgh Council have a requirement for the provision of a fuel management system and maintenance of fleet fuel facilities. The purpose of this contract is to put in place a multi-year arrangement.

Lot Information

Lot 1

This open procurement is to establish a three year contract with the option to extend for an additional two years, followed by a further one year extension (3+2+1).

Renewal: A three-year contract with the option to extend for an additional two years, followed by a further one-year extension (3+2+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05df0b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042485-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

30 - Office and computing machinery, equipment and supplies except furniture and software packages

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

09100000 - Fuels

30163100 - Agency fuel cards

42122180 - Fuel pumps

42124211 - Parts of fuel pumps

50000000 - Repair and maintenance services

50511000 - Repair and maintenance services of pumps

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£82,394 Under £100K

Notice Dates

Publication Date
8 May 20264 months ago
Submission Deadline
11 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2029 if three-year term is utilised. 2032 if all optional extension periods are utilised.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Cadden Engineering Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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