Close Cleaning and Grounds Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e08c-2025-11-13T14:16:51Z",
    "date": "2025-11-13T14:16:51Z",
    "ocid": "ocds-h6vhtk-05e08c",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=815773. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Tenderers are required to provide details of their approach to maximize community benefits. As a registered charity, GWHA would typically seek 2% of contract value to be returned by ways of Community Benefit, however accept that consultants may wish to deliver benefits differently. (SC Ref:815773) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=815773",
    "initiationType": "tender",
    "tender": {
        "id": "171",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Close Cleaning and Grounds Maintenance Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90700000",
            "description": "Environmental services"
        },
        "mainProcurementCategory": "services",
        "description": "Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
        "lots": [
            {
                "id": "1",
                "description": "The purpose of this tender is to put in place a contract for Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is expected to start in early April 2026 for an initial 3 year period to April 2029 with an option to extend for up to a further 2 year period to April 2031. Extension of the contract will be subject to satisfactory quarterly reviews of the contractor's performance by the Association."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911300",
                        "description": "Window-cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90700000",
                        "description": "Environmental services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-12-15T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2025-12-15T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-12-15T12:00:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4904",
            "name": "Glasgow West Housing Association Limited",
            "identifier": {
                "legalName": "Glasgow West Housing Association Limited"
            },
            "address": {
                "streetAddress": "5 Royal Crescent",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G3 7SL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1413316650",
                "email": "flexibleprocurement@scotland-excel.org.uk",
                "faxNumber": "+44 1413316679",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.gwha.org.uk/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-220",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "locality": "Glasgow",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-4904",
        "name": "Glasgow West Housing Association Limited"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815773"
        }
    ],
    "language": "en"
}