Wilson's School ICT Managed Service

{
    "tag": [
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    "id": "ocds-h6vhtk-05e369-2025-11-18T14:22:07Z",
    "date": "2025-11-18T14:22:07Z",
    "ocid": "ocds-h6vhtk-05e369",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07536970",
            "name": "WILSON'S SCHOOL",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07536970"
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            "additionalIdentifiers": [
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                    "scheme": "GB-CHC",
                    "id": "312752"
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                {
                    "scheme": "GB-PPON",
                    "id": "PHJP-7834-ZRGP"
                }
            ],
            "address": {
                "streetAddress": "Wilson's School",
                "locality": "Wallington",
                "postalCode": "SM6 9JW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "contactPoint": {
                "email": "mxt@wilsonsschool.sutto.sch.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
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                        "scheme": "UK_CA_TYPE",
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        },
        {
            "id": "GB-COH-09008303",
            "name": "MOXTON EDUCATION LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09008303"
            },
            "additionalIdentifiers": [
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                    "scheme": "GB-PPON",
                    "id": "PPHN-8276-MGRZ"
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            ],
            "address": {
                "streetAddress": "Ossington Chambers",
                "locality": "Newark",
                "postalCode": "NG24 1AX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF15"
            },
            "contactPoint": {
                "email": "geoff.chandler@moxton-education.com"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Procurement Consultancy"
        }
    ],
    "buyer": {
        "id": "GB-COH-07536970",
        "name": "WILSON'S SCHOOL"
    },
    "tender": {
        "id": "ocds-h6vhtk-05e369",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Wilson's School ICT Managed Service",
        "description": "Wilson's School (WS) is a standalone selective academy for boys in the London Borough of Sutton and converted to this status in 2011. There are 1,300 students on roll of which 360 are in the Sixth Form. The school's website is https://www.wilsons.school/ Places at WS are highly sought after and examination results achieved by its pupils are routinely amongst the highest of any school in the country. WS was founded by Edward Wilson in 1615. The school is proud of its long history and the strong reputation for quality and excellence which current leaders and their predecessors have worked hard to build. Senior leaders are focussed on maintaining and enhancing this reputation and this is an important factor when recruiting partners. WS is deeply proud of what it offers, particularly the hugely enriching experiences pupils enjoy beyond the classroom. Indeed, these rival (and often exceed) those of fee-paying schools. Teachers engage pupils with challenging and enjoyable lessons, enriched with great activities to extend pupils' interests and skills far beyond the National Curriculum and examination specifications. Teachers know the pupils very well and visitors often comment on the warmth and good humour that characterise relationships between boys and members of staff. The aims of Wilson's School are: to ensure a safe and kind environment for learning, building pupils' confidence and actively promoting their wellbeing to enable all pupils to reach the highest levels of academic enjoyment and achievement to enable our pupils to think independently and to feel secure in taking intellectual risks to give all of our pupils every opportunity to engage with the spiritual, social, moral and cultural dimensions of life to provide every pupil with opportunities for achievement and enjoyment beyond the classroom to provide our pupils with the skills and attitudes needed to thrive in Higher Education and proceed to satisfying careers and fulfilling lives WS is nationally renowned and its leaders are involved in work which supports the education system as a whole at local and national level. In 2024, WS was named as The Sunday Times Secondary School of the Year, beating off competition from the state and independent sectors. Our contractors are partners in maintaining and enhancing our reputation and are proud to work with us. Wilson's is currently supported by an external organisation which provides onsite and remote support on the basis of a fixed term contract.This will finish at the end of March 2026. The school was recently awarded Cyber Essential Plus accreditation. The ICT Support at the School is currently provided by a single outsourced support provider which provides a mix of onsite and remote support. The School is taking the opportunity to go to the market to identify the best innovative and forward-looking partner to support them in the delivery and development of their ICT provision over the next five years. This procurement includes (but may not be limited to) the items listed below: A core managed service, management of all ICT against an agreed SLA A Service Desk, available 52 weeks a year including out of hours access and emergency support Local staffing which suppliers deem necessary to deliver the service and meet the SLA requirements Strategic advice and direction to the School's leaders regarding ICT policy, procedures and best practice Responsibility for design, specification, installation, and management of all ICT infrastructure Supply of goods and services based on an agreed Best Value approach Management of 3rd parties where relevant to the ICT support Relevant monitoring, management, patching Regular performance reporting Access to the highest quality digital training materials to support in-house delivery Advice on the impact of policy updates on the ICT solution and support There is an expectation that the provider will support and/or drive innovation, particularly around AI and environmental sustainability. Maintain technical documentation Maintain operational documentation, for example inventory management and risk registers Collective partnership targets aligned to the School's objectives In School support for the integration and upgrade of the connectivity, communications and security infrastructure as required Suppliers may be required to deliver a range of technology and change management projects in addition to the providing the core managed service. The School will provide a standard contract as part of the ITT Pack There is a requirement for TUPE from existing suppliers",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30200000",
                        "description": "Computer equipment and supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32410000",
                        "description": "Local area network"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32420000",
                        "description": "Network equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80000000",
                        "description": "Education and training services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 900000,
            "amount": 750000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "At stage 1, a PSQ will be issued and a minimum if the top 5 scoring suppliers will be shortlisted and invited to submit a tender. Suppliers will be provided with an ITT pack that contains the Stage 2 process, the contracting authority requirements, a draft contract and other relevant information. Suppliers will be asked to respond to the requirements and provide a price for the service. Suppliers will be able to submit clarification questions during the tender writing process. Following submission of their proposals and costs, their responses will be scored alongside the charges for the service they propose aligning to the weightings described in the tender documents. The highest weighted score will be deemed to deliver the Most Advantageous Tender, and awarded Preferred Bidder status. Following a stand still period, the contracting authority will then endeavour to agree and enter into a contract with the Preferred Bidder."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Submission by email as described in the PSQ.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-12-15T12:00:00Z",
        "awardPeriod": {
            "endDate": "2026-03-04T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 900000,
                    "amount": 750000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "School Requirements",
                            "numbers": [
                                {
                                    "number": 79,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Total Service Cost",
                            "numbers": [
                                {
                                    "number": 21,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to satisfactory performance of its obligations the contracting authority may, at its sole discretion, extend the Contract for a further period of up to twelve (12) months by giving notice to the Supplier not less than one hundred and eighty (180) days prior to the last day of the Contract Initial Period."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-8028",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8028",
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            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Documents will be emailed directly to shorlisted suppliers."
            },
            {
                "id": "074812-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074812-2025",
                "datePublished": "2025-11-18T14:22:07Z",
                "format": "text/html"
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    "language": "en"
}