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SPS-02319 Prisoner Records System Move to Open Source

Scottish Prison Service

This public procurement record has 1 release in its history.

Planning

01 Dec 2025 at 09:10

Planning Notice
Summary of the contracting process

The Scottish Prison Service (SPS) is in the planning stage of a procurement process aimed at migrating its current prisoner management system, PR2, from Oracle Forms and Reports to an open-source, cloud-based solution. This transition, under the project titled "SPS-02319 Prisoner Records System Move to Open Source," targets improvements in scalability, maintainability, and digital alignment. The procurement, classified under the Information technology services sector and located in the UKM region, is expected to employ either an Open ITT or an ITT via the Scottish Government Dynamic Purchasing System. The interested businesses should expect further details on the procurement route soon, with a future notice date projected for 2nd March 2026. This process adheres to the standards of the Government Procurement Agreement (GPA) and complies with the UK Data Protection Act 2018.

This tender presents a significant opportunity for businesses specialising in IT services, particularly those with capabilities in automated transposition of legacy systems to open-source architectures. Companies experienced in managing phased software migrations while maintaining service continuity will find this contract appealing. This extensive project can yield substantial growth for businesses adept in providing secure cloud hosting solutions that comply with data residency requirements and possess robust technical safeguards. With the purchasing stage still in planning, there’s ample time for suitable enterprises to prepare competitive bids showcasing their proven expertise and adherence to compliance standards essential for safeguarding jurisdictional data regulations.

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Notice Information

Notice Title

SPS-02319 Prisoner Records System Move to Open Source

Notice Description

The Scottish Prison Service (SPS) is initiating a procurement project to migrate its primary prisoner management system, PR2, from the legacy Oracle Forms and Reports platform (version 12.2.1.4), currently backed by an Oracle 19c database, to a modern, open-source, solution hosted in the Cloud. This transition is aimed at improving scalability, maintainability, and alignment with contemporary digital standards. See "Additional Information" for further details

Lot Information

Lot 1

The procurement route for this procurement activity is still being determined. It is expected that this will either be issued as an Open ITT or as an ITT via a Scottish Government Dynamic Purchasing System. Suppliers will be notified via this PIN notice of the intended route once determined.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05eb91
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078324-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Dec 20258 months ago
Submission Deadline
Not specified
Future Notice Date
2 Mar 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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