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Provision of Learning Management System (LMS)

Leicester City Council

This public procurement record has 3 releases in its history.

Award

24 Aug 2026 at 16:35

UK7 - Contract Details Notice
Award

12 Jun 2026 at 13:49

UK6 - Contract Award Notice
Tender

03 Dec 2025 at 12:15

UK4 - Tender Notice
Summary of the contracting process

Leicester City Council procured a learning management system for Leicester’s Safeguarding Children Partnership and partner organisations, working with Leicestershire and Rutland’s Safeguarding Children Partnership. The system supports multi-agency safeguarding training and conferences, combining classroom delivery with online learning modules. It also supports safeguarding newsletters and the development and distribution of learning resources linked to courses. The requirement is predominantly for Leicester’s safeguarding services and partner organisations, with potential use by other Council divisions such as Human Resources. This is software and information systems work, covering the supply of an LMS and associated functionality. Delivery is across the United Kingdom, with the Council as the buying organisation.

The procurement is complete and the contract was awarded to Phew Design Limited. It used a below-threshold open competition, with electronic submission allowed. The tender closed on 9 January 2026 at 10:00, following an enquiry deadline of 17 December 2025 at 10:00. Ten bids were received and three reached the final stage. The award was made on 12 June 2026. The awarded value is £151,799 excluding VAT and £182,158.80 including VAT, covering the initial requirement and options. The contract was signed on 14 August 2026 and runs from 1 October 2026 to 30 September 2028, with options to extend for three further one-year periods, potentially ending on 30 September 2031. Quality counted for 80% and price for 20%.

This award shows a clear requirement for an LMS supporting multi-agency safeguarding training, conferences, classroom and online learning, newsletters and complementary learning resources. A credible future competitor would need to demonstrate a platform that can serve public-sector partnership working and partner organisations, support online modules and manage training activity for a substantial delegate community. Relevant capability also includes accommodating additional Council users, providing administrator training as usage grows, and supplying e-learning functionality with associated licences. Suppliers should be prepared to offer a flexible system that can scale across departments while supporting safeguarding-related content and communications. The competition attracted ten bids, with three reaching the final stage, indicating a competitive market for this type of public-sector software requirement.

How relevant is this notice?

Notice Information

Notice Title

Provision of Learning Management System (LMS)

Notice Description

Leicester's Safeguarding Children Partnership, in collaboration with Leicestershire and Rutland's Safeguarding Children Partnership, is seeking to procure a Learning Management System (LMS) to support and enhance its multi-agency training program. The partnership delivers a range of safeguarding training and conferences with approximately 2,500 delegates attending each year, the training is delivered through a mix of in-person classroom sessions and online learning modules. In addition to delivering training, the Partnerships also publish safeguarding newsletters to disseminate critical information and updates. They also develop and distribute learning resources that complement the training courses. The Learning Management System will be predominantly for Leicester's Safeguarding Children Partnership Services and partner organisations.

Lot Information

Lot 1

Options: The Learning Management System will be predominantly for Leicester's Safeguarding Children Partnership Services and partner organisations. However, other divisions within the Council may likely require an LMS to deliver the same functionality as detailed in this document. As such the Council reserves the right to onboard any additional divisions with a requirement for services of the same during the term of this contract. The additional divisions include but are not limited to the following: * Human Resources It is also anticipated that during the contract term the number of delegates may increase, however, this is neither promised nor guaranteed.

Renewal: Initial term of 2 years with option to extend for 1+1+1 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05eddd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080546-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
£151,799 £100K-£500K
Contracts Value
£151,799 £100K-£500K

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
9 Jan 2026Expired
Future Notice Date
Not specified
Award Date
12 Jun 20262 months ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

Phew Design Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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