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Provision of Grounds & Winter Maintenance Services

National Galleries of Scotland

This public procurement record has 1 release in its history.

Planning

04 Dec 2025 at 10:32

Planning Notice
Summary of the contracting process

National Galleries of Scotland (NGS) is planning a procurement process for Grounds & Winter Maintenance Services, classified under grounds maintenance services within the services procurement category. Located in Edinburgh, UK, this opportunity is currently at the planning stage, as indicated by the Prior Information Notice (PIN). The PIN serves as a Request for Information (RFI), inviting interested parties to provide feedback and insights regarding the potential tender. Key dates include a deadline for raising queries by 12 noon on 15th December 2025 and submitting responses by 12 noon on 19th December 2025. The anticipated contract start date is 1st August 2026, with a proposed duration of five years, extendable by an additional two years. Any queries should be directed to the contact person, Aileen Madeira Rezende, via the details provided.

This upcoming tender represents significant potential for business growth for companies specialising in grounds maintenance and landscaping services, offering the chance to manage and deliver services using modern horticultural techniques. The procurement process will enable businesses with specialised expertise in maintaining sports grounds, recreational areas, and landscape gardening to showcase their capabilities and compete for a substantial contract duration. This tender is especially suited for businesses ready to deploy resources, including labour, materials, and equipment, to meet rigorous standards of service delivery. Engaging in this procurement process could allow vendors to establish a lasting relationship with a reputable public organisation like NGS and access further opportunities in the sector.

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Notice Information

Notice Title

Provision of Grounds & Winter Maintenance Services

Notice Description

National Galleries Scotland (NGS) plan to procure a single Contractor for the Provision of Grounds & Winter Maintenance Services. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. The Contractor shall be required to apply modern horticultural techniques and practices which together with their own comprehensive expertise and experience, will manage and complete Grounds and Winter Maintenance to rigorous standards of discipline, cleanliness and tidiness to achieve the requirements of the contract. The contract is anticipated to commence 1st August 2026 and run for a period of 5 years with the option to extend up to an additional 24 months, resulting in a maximum 7 year contract duration. NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.

Lot Information

Lot 1

This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on Monday the 15th December 2025, with the deadline for responding to the RFI being 12noon on Friday 19th December 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ee84
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079618-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

45112720 - Landscaping work for sports grounds and recreational areas

71421000 - Landscape gardening services

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 20258 months ago
Submission Deadline
Not specified
Future Notice Date
27 Feb 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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