Intelligent Transport Systems including traffic signals, variable message signs and car park signs

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05f32a-2026-04-09T12:27:14+01:00",
    "date": "2026-04-09T12:27:14+01:00",
    "ocid": "ocds-h6vhtk-05f32a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJDT-6566-GZNX",
            "name": "Southend-on-Sea City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJDT-6566-GZNX"
            },
            "address": {
                "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex",
                "locality": "Southend-on-Sea",
                "postalCode": "SS2 6FA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH31"
            },
            "contactPoint": {
                "email": "antonbull@southend.gov.uk",
                "name": "Anton Bull"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southend.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJDT-6566-GZNX",
        "name": "Southend-on-Sea City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Southend-on-Sea City Council (\"the Authority\") will be undertaking a procurement for Intelligent Transport Systems including traffic signals, variable message signs and car park signs. The new arrangements will commence in 2026 and this market engagement will help to determine the exact start date for the new contract. The Authority wishes to engage with potential providers to understand the market and help to refine the model prior to the formal start of the procurement process. The Authority is inviting potential providers to complete a questionnaire and to attend a virtual meeting via Teams to discuss the requirements (it is anticipated that meetings will last no longer than one hour). Key areas the Authority is keen to explore are: * Suppliers in the market who can deliver the services for the Authority * Suppliers' capability and ability to manage existing equipment as well as adding new equipment as required and ensuring all equipment works together * Mobilisation period required between award of contract and commencement of service * Any other areas potential suppliers would like to highlight to enable the Authority to achieve maximum value for money Organisations who would like to attend a market engagement meeting and complete a questionnaire can express their interest by emailing antonbull@southend.gov.uk Expressions of interest must be received by Monday 5th January 2026 and meetings will take place between now and 9th January 2026. Appreciating the time of year, the Authority is open to extending this time period if necessary.",
                "dueDate": "2026-01-09T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "081677-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/081677-2025",
                "datePublished": "2025-12-10T16:28:04Z",
                "format": "text/html"
            },
            {
                "id": "081684-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/081684-2025",
                "datePublished": "2025-12-10T16:30:49Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN799908",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Intelligent Transport Systems including traffic signals, variable message signs and car park signs",
        "description": "Southend-on-Sea City Council is looking to appoint a suitable Supplier to supply, install and maintain intelligent transport systems and associated equipment including traffic signals, Variable Message Signs, RGB Signs, School Warning Signs, Car Park Guidance Signs, Car Park Count controllers and Vehicle Speed Activated Signs. All equipment is within the City of Southend and the Council will provide the Supplier with access to an asset management system where all faults and issues will be logged. The Supplier will be required to interrogate the Council's system on a daily basis to pick up faults, attend to rectify faults and then update the Council's system to confirm that the fault has been rectified. The Supplier will also be required to undertake annual inspections and internal cleaning of equipment. The Supplier will also be required to supply and install new equipment. This will vary throughout the life of the contract due to the level of funding available and/or external grant money becoming available. The required services are set out in full in the Scope (one of the associated tender documents). The mechanisms for ordering work under the Contract are set out in the associated tender documents together with details of the volume and value of work that may be ordered.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34924000",
                        "description": "Variable message signs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34970000",
                        "description": "Traffic-monitoring equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34992000",
                        "description": "Signs and illuminated signs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34996000",
                        "description": "Control, safety or signalling equipment for roads"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45233290",
                        "description": "Installation of road signs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45233294",
                        "description": "Installation of road signals"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45316200",
                        "description": "Installation of signalling equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45316210",
                        "description": "Installation of traffic monitoring equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45316211",
                        "description": "Installation of illuminated road signs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45316212",
                        "description": "Installation of traffic lights"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45316213",
                        "description": "Installation of traffic guidance equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50232200",
                        "description": "Traffic-signal maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3600000,
            "amount": 3000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00",
                    "maxExtentDate": "2034-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 3600000,
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Extensions will be at the discretion of the Council. As part of its decision whether to extend the Contract, the Council will consider the level of performance achieved by the contractor throughout the contract period. The Contract will be for an initial period of 4 years (unless terminated earlier in accordance with its terms), with the option to extend by a period or succession of consecutive periods (each to be no less than a year in duration) up to a further 4 years. The total estimated values set out above are inclusive of the maximum extensions of the service period permitted under the Contract (8 years in total)."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-01T23:59:59Z"
        },
        "status": "active",
        "amendments": [
            {
                "id": "081684-2025",
                "description": "Reference number updated"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This process will use the Competitive Flexible Procedure under the Procurement Act 2023 (\"PA23\") with two stages. The first stage will be a dialogue with organisations who express an interest in bidding for the contract. To express an interest in bidding for the contract, an organisation must register on the Procontract system here: https://procontract.due-north.com/login and express an interest. Once the organisation has expressed an interest it must then send a message via the Procontract system stating that it has expressed an interest and wishes to take part in dialogue. The dialogue stage is intended to clarify with interested organisations the Council's requirements and to refine the Scope and Service Information if necessary. The Council reserves the right to make amendments to any of the the associated tender documents once the dialogue is concluded and such amended versions will be issued to all organisations who have expressed an interest as set out above. Full details of the dialogue are set out in the associated tender documents available on the Procontract system. Participation in the dialogue is recommended but is not mandatory and interested organisations will still be entitled to submit a tender even if they have not participated in the dialogue. Once the dialogue has been held there will be a single tendering round where organisations will be required to submit their tenders no later than the tender submission deadline. There is no intention to limit the number of organisations entitled to submit tenders and there is no initial pre-qualification stage in this procurement. Organisations will however be asked to submit a completed Project Specific Questionnaire as part of their tenders. Organisations who meet the minimum requirements of the Project Specific Questionnaire (as an initial stage of the tender assessment) will then have their tender assessed. Organisations who do not meet the minimum requirements of the Project Specific Questionnaire will be excluded from the process without having their tender assessed. Tenders will be assessed against the criteria set out in the invitation to tender which will consist of 2 parts. Part 1 is a quality assessment where organisations will be asked to submit method statements within the online technical questionnaire. Part 2 is a commercial evaluation of the organisation's price submission. Please see the invitation to tender for full details. The Council may rely on section 31 PA23 to modify the terms of the procurement as set out in this Tender Notice or the associated tender documents. The Council reserves the right to abandon this procurement at any time and makes no commitment to enter into any contract as a result of issuing this Tender Notice. The Council will not be liable for any bid costs incurred by any organisation as a result of participating in this procurement and organisations are referred to the associated tender documents for further details."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Bidders must register on the Procontract system and submit tenders using this system. https://procontract.due-north.com/login",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-29T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-29T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-10T23:59:59+01:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "This is a relatively small contract and breaking this down further into smaller lots would increase contract management and administration costs disproportionately."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "032349-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/032349-2026",
                "datePublished": "2026-04-09T12:27:14+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2034-02-23T23:59:59Z"
                }
            ]
        }
    },
    "language": "en"
}