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Intelligent Transport Systems including traffic signals, variable message signs and car park signs

Southend-on-Sea City Council

This public procurement record has 6 releases in its history.

Award

04 Aug 2026 at 16:00

UK6 - Contract Award Notice
TenderUpdate

08 Jun 2026 at 14:55

UK4 - Tender Notice
TenderUpdate

19 May 2026 at 18:23

UK4 - Tender Notice
Tender

09 Apr 2026 at 12:27

UK4 - Tender Notice
PlanningUpdate

10 Dec 2025 at 16:30

UK2 - Preliminary Market Engagement Notice
Planning

10 Dec 2025 at 16:28

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Southend-on-Sea City Council procured intelligent transport systems and associated equipment across Southend-on-Sea. The requirement covers the supply, installation and maintenance of traffic signals, variable message signs, RGB signs, school warning signs, car park guidance signs, car park count controllers and vehicle speed-activated signs. The supplier must monitor faults through the Council’s asset management system, attend to repairs, update fault records, and carry out annual equipment inspections and internal cleaning. The work also includes supplying and installing additional equipment as funding or external grants allow. The Council provides access to remote monitoring and urban traffic control systems, with system changes planned during the service. This is a public-sector transport technology, road-signalling and traffic-signal maintenance service.

The procurement is complete and was awarded to YUNEX LIMITED on 4 August 2026, subject to a standstill period ending 13 August 2026. The award covers one lot and has a value of £3,000,000 excluding VAT (£3,600,000 including VAT). The awarded contract period is 1 November 2026 to 30 October 2030, with extensions at the Council’s discretion to 30 October 2034; the maximum value includes the possible extensions. It used an open competitive flexible procedure under the Procurement Act 2023, with an optional clarification stage followed by one tender round. Tenders closed on 23 July 2026 at 12:00. Evaluation weighted quality at 60% and price at 40%. Two final-stage bids were received.

This award demonstrates a substantial, recurring requirement for an established intelligent transport systems contractor serving a whole city. A credible future competitor would need to combine traffic-signal, road-signalling, variable-message and car-park guidance technology with installation, fault response, planned maintenance and equipment cleaning. It would need the operational capacity to interrogate an asset-management system daily, attend faults, complete repairs and maintain accurate service records. Experience integrating existing and replacement monitoring, car-park guidance and urban traffic-control systems would be important, as would the ability to supply and install new equipment during the service. The evaluation’s emphasis on quality means suppliers should be able to evidence robust method statements, technical delivery, mobilisation and dependable performance management, rather than relying on price alone.

How relevant is this notice?

Notice Information

Notice Title

Intelligent Transport Systems including traffic signals, variable message signs and car park signs

Notice Description

Southend-on-Sea City Council is looking to appoint a suitable Supplier to supply, install and maintain intelligent transport systems and associated equipment including traffic signals, Variable Message Signs, RGB Signs, School Warning Signs, Car Park Guidance Signs, Car Park Count controllers and Vehicle Speed Activated Signs. All equipment is within the City of Southend and the Council will provide the Supplier with access to an asset management system where all faults and issues will be logged. The Supplier will be required to interrogate the Council's system on a daily basis to pick up faults, attend to rectify faults and then update the Council's system to confirm that the fault has been rectified. The Council will provide free login access for the Supplier to the Council's remote monitoring system Car Park Guidance and VMS signs and urban traffic control system. The Council currently uses Swarco RMS for remote monitoring of Traffic Signals, Swarco Zephyr for the car park guidance and Yunex UTC for urban traffic control. The Client will replace the Swarco RMS and Swarco Zephyr systems with Swarco My City (anticipated to be after the commencement of this contract). The Supplier will also be required to undertake annual inspections and internal cleaning of equipment. The Supplier will also be required to supply and install new equipment. This will vary throughout the life of the contract due to the level of funding available and/or external grant money becoming available.

Lot Information

Lot 1

Renewal: Extensions will be at the discretion of the Council. As part of its decision whether to extend the Contract, the Council will consider the level of performance achieved by the contractor throughout the contract period. The Contract will be for an initial period of 4 years (unless terminated earlier in accordance with its terms), with the option to extend by a period or succession of consecutive periods (each to be no less than a year in duration) up to a further 4 years. The total estimated values set out above are inclusive of the maximum extensions of the service period permitted under the Contract (8 years in total).

Planning Information

Southend-on-Sea City Council ("the Authority") will be undertaking a procurement for Intelligent Transport Systems including traffic signals, variable message signs and car park signs. The new arrangements will commence in 2026 and this market engagement will help to determine the exact start date for the new contract. The Authority wishes to engage with potential providers to understand the market and help to refine the model prior to the formal start of the procurement process. The Authority is inviting potential providers to complete a questionnaire and to attend a virtual meeting via Teams to discuss the requirements (it is anticipated that meetings will last no longer than one hour). Key areas the Authority is keen to explore are: • Suppliers in the market who can deliver the services for the Authority • Suppliers' capability and ability to manage existing equipment as well as adding new equipment as required and ensuring all equipment works together • Mobilisation period required between award of contract and commencement of service • Any other areas potential suppliers would like to highlight to enable the Authority to achieve maximum value for money Organisations who would like to attend a market engagement meeting and complete a questionnaire can express their interest by emailing antonbull@southend.gov.uk Expressions of interest must be received by Monday 5th January 2026 and meetings will take place between now and 9th January 2026. Appreciating the time of year, the Authority is open to extending this time period if necessary.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f32a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073841-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

45 - Construction work

50 - Repair and maintenance services

CPV Codes

34924000 - Variable message signs

34970000 - Traffic-monitoring equipment

34992000 - Signs and illuminated signs

34996000 - Control, safety or signalling equipment for roads

45233290 - Installation of road signs

45233294 - Installation of road signals

45316200 - Installation of signalling equipment

45316210 - Installation of traffic monitoring equipment

45316211 - Installation of illuminated road signs

45316212 - Installation of traffic lights

45316213 - Installation of traffic guidance equipment

50232200 - Traffic-signal maintenance services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£3,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20261 months ago
Submission Deadline
23 Jul 2026Expired
Future Notice Date
1 Feb 2026Expired
Award Date
4 Aug 20261 months ago
Contract Period
1 Nov 2026 - 30 Oct 2030 3-4 years
Recurrence
2034-05-23

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southend-on-Sea City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6FA
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
TLH31 Southend-on-Sea
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

Yunex Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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