Cycle Hire Scheme

{
    "tag": [
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    "id": "ocds-h6vhtk-05fd36-2026-02-27T08:44:22Z",
    "date": "2026-02-27T08:44:22Z",
    "ocid": "ocds-h6vhtk-05fd36",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVHP-5769-YHRQ",
            "name": "Cardiff Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVHP-5769-YHRQ"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Cardiff",
                "postalCode": "CF10 4UW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "email": "ardalprocurement@cardiff.gov.uk",
                "name": "Alex Tombs"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cardiff.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
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    "buyer": {
        "id": "GB-PPON-PVHP-5769-YHRQ",
        "name": "Cardiff Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "A Questionnaire can be found on the Questions tab on Proactis. Please find the link below for access to Proactis. https://supplierlive.proactisp2p.com/Account/Login The questionnaire can also be accessed using the below link; https://forms.office.com/e/pd0P5xynCY",
                "dueDate": "2026-01-23T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "086104-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/086104-2025",
                "datePublished": "2025-12-24T11:31:55Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ERFX1008756",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cycle Hire Scheme",
        "description": "The Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements. The tender documents can be found on the Proactis portal https://supplierlive.proactisp2p.com/Account/Login",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34422000",
                        "description": "Cycles with auxiliary motors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34432000",
                        "description": "Parts and accessories for bicycles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50115200",
                        "description": "Motorcycle maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 300000,
            "amount": 250000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-18T00:00:00+01:00",
                    "endDate": "2029-05-17T23:59:59+01:00",
                    "maxExtentDate": "2031-05-17T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 300000,
                    "amount": 250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "There are 5 Quality Questions - the breakdown is as follow: Operations (35%) Continuous Improvements (20%) Account and Contract Management (10%) Safety (25%) Data (10%)",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "The price is via a spreadsheet",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Community Wellbeing Benefits",
                            "description": "Community wellbeing benefits consists of 3 parts. Quantitative, Qualitative and a Delivery Plan",
                            "numbers": [
                                {
                                    "number": 15,
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                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "please refer to the Tender documents for conditions of participation,"
                        }
                    ]
                },
                "renewal": {
                    "description": "2 x 12 month extensions"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract will allow changes to the number of vehicles and stations , along with the types of vehicles in line with legislation changes during the period of the contract. All additions or changes will be subject to agreement with the Local Authority and any permissions required."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-02T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "submissionMethodDetails": "All submissions are via Proactis https://supplierlive.proactisp2p.com/Account/Login No postal submissions will be accepted. All submissions must be received before the closing date and time to be considered.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-03-30T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-20T12:00:00+00:00"
        },
        "documents": [
            {
                "id": "017649-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017649-2026",
                "datePublished": "2026-02-27T08:44:22Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}