Notice Information
Notice Title
Repairs and Maintenance services
Notice Description
Hafod requires a Supplier to undertake responsive repairs and maintenance services throughout its housing stock, care homes and support schemes. The areas in scope of this requirement, cover properties in the following local authorities: Bridgend Caerphilly Cardiff Vale of Glamorgan Rhondda Cynan Taff Merthyr Tydfil Torfaen Newport The Contract term will be for 3 years initially, with an option to extend for a further 1 + 1 years. The estimated value of the initial 3 year Contract is PS16,545,902.97 inc VAT Pricing will be subject to increases in line with CPI. Further details can be found in Schedule 1 - Specification. Bidders may submit a tender response for any number of lots. However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots further details can be found in section 96 - 115 of the tender documents. The successful Supplier will be expected to deliver the requirement as an extension of Hafod and take full responsibility for the end-to-end delivery of the Contract. Further details can be found in Schedule 1 - Specification.
Lot Information
Rhondda Cynon Taff
Lot 1 - Rhondda Cynon Taff
Renewal: The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
Cardiff, Torfaen and NewportLot 2 - Cardiff, Torfaen and Newport
Renewal: The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
The ValeLot 3 - The Vale
Renewal: The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
BridgendLot 4 - Bridgend
Renewal: The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06008a
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000893-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50700000 - Repair and maintenance services of building installations
50800000 - Miscellaneous repair and maintenance services
Notice Value(s)
- Tender Value
- £22,736,276 £10M-£100M
- Lots Value
- £22,736,276 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 7 Jan 20261 months ago
- Submission Deadline
- 9 Feb 2026Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 26 Apr 2026 - 26 Apr 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HAFOD HOUSING ASSOCIATION
- Contact Name
- Kelly Allen
- Contact Email
- kelly.allen@hafod.org.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF5 6ES
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL Wales
-
- Local Authority
- Vale of Glamorgan
- Electoral Ward
- Wenvoe
- Westminster Constituency
- Vale of Glamorgan
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/000893-2026
7th January 2026 - Tender notice on Find a Tender -
https://etenderwales.ukp.app.jaggaer.com/go/22386129019B8EF7073B
Available on etenderwales ITT reference itt_122238
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06008a-2026-01-07T09:08:00Z",
"date": "2026-01-07T09:08:00Z",
"ocid": "ocds-h6vhtk-06008a",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PRWR-9213-TBWM",
"name": "Hafod Housing Association",
"identifier": {
"scheme": "GB-PPON",
"id": "PRWR-9213-TBWM"
},
"address": {
"streetAddress": "St Hilary Court",
"locality": "CARDIFF",
"postalCode": "CF5 6ES",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
},
"contactPoint": {
"name": "Kelly Allen",
"email": "kelly.allen@hafod.org.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://https://www.hafod.org.uk/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PRWR-9213-TBWM",
"name": "Hafod Housing Association"
},
"planning": {
"noEngagementNoticeRationale": "Timescales and limited capacity following large company restructure"
},
"tender": {
"id": "2025H000080.01",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Repairs and Maintenance services",
"description": "Hafod requires a Supplier to undertake responsive repairs and maintenance services throughout its housing stock, care homes and support schemes. The areas in scope of this requirement, cover properties in the following local authorities: Bridgend Caerphilly Cardiff Vale of Glamorgan Rhondda Cynan Taff Merthyr Tydfil Torfaen Newport The Contract term will be for 3 years initially, with an option to extend for a further 1 + 1 years. The estimated value of the initial 3 year Contract is PS16,545,902.97 inc VAT Pricing will be subject to increases in line with CPI. Further details can be found in Schedule 1 - Specification. Bidders may submit a tender response for any number of lots. However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots further details can be found in section 96 - 115 of the tender documents. The successful Supplier will be expected to deliver the requirement as an extension of Hafod and take full responsibility for the end-to-end delivery of the Contract. Further details can be found in Schedule 1 - Specification.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "50800000",
"description": "Miscellaneous repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "50800000",
"description": "Miscellaneous repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "50800000",
"description": "Miscellaneous repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "3"
},
{
"id": "4",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "50800000",
"description": "Miscellaneous repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "4"
}
],
"value": {
"amountGross": 28420346,
"amount": 22736276,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/go/22386129019B8EF7073B",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-02-09T12:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-02-02T12:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-04-13T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"title": "Rhondda Cynon Taff",
"description": "Lot 1 - Rhondda Cynon Taff",
"status": "active",
"value": {
"amountGross": 5336780,
"amount": 4269424,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "exact price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"description": "exact description",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Insurances as per Specification document. Minimum turnover required: 1,608,331.20 (Excl VAT)"
},
{
"type": "technical",
"description": "As per specification document"
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-27T00:00:00+01:00",
"endDate": "2029-04-26T23:59:59+01:00",
"maxExtentDate": "2031-04-26T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract term will be for 3 years with an option to extend for a further 1 + 1 years."
}
},
{
"id": "2",
"title": "Cardiff, Torfaen and Newport",
"description": "Lot 2 - Cardiff, Torfaen and Newport",
"status": "active",
"value": {
"amountGross": 9307584,
"amount": 7446067,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Insurances as per specification. Minimum turnover requirement: 2,805,001.60 (Excl VAT)"
},
{
"type": "technical",
"description": "As per specification document"
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-27T00:00:00+01:00",
"endDate": "2029-04-26T23:59:59+01:00",
"maxExtentDate": "2031-04-26T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract term will be for 3 years with an option to extend for a further 1 + 1 years."
}
},
{
"id": "3",
"title": "The Vale",
"description": "Lot 3 - The Vale",
"status": "active",
"value": {
"amountGross": 5634623,
"amount": 4507698,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Insurances as per specification document. Minimum turnover requirement: 1,698,091.20 (Excl VAT)"
},
{
"type": "technical",
"description": "As per specification"
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-27T00:00:00+01:00",
"endDate": "2029-04-26T23:59:59+01:00",
"maxExtentDate": "2031-04-26T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract term will be for 3 years with an option to extend for a further 1 + 1 years."
}
},
{
"id": "4",
"title": "Bridgend",
"description": "Lot 4 - Bridgend",
"status": "active",
"value": {
"amountGross": 8141359,
"amount": 6513087,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Minimum insurance requirements as per specification. Minimum turnover: 2,453,539.20 (Excl VAT)"
},
{
"type": "technical",
"description": "As per specification document."
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-27T00:00:00+01:00",
"endDate": "2029-04-26T23:59:59+01:00",
"maxExtentDate": "2031-04-26T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract term will be for 3 years with an option to extend for a further 1 + 1 years."
}
}
],
"lotDetails": {
"awardCriteriaDetails": "Bidders may submit a tender response for any number of lots. However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots. Further details are outlined in Hafods ITT document"
},
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Available on etenderwales ITT reference itt_122238",
"url": "https://etenderwales.ukp.app.jaggaer.com/go/22386129019B8EF7073B"
},
{
"id": "L-2",
"documentType": "technicalSpecifications",
"description": "Available on eTenderWales Document ID iit_122238",
"url": "https://etenderwales.ukp.app.jaggaer.com/go/22386129019B8EF7073B"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "000893-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/000893-2026",
"datePublished": "2026-01-07T09:08:00Z",
"format": "text/html"
}
],
"contractTerms": {
"financialTerms": "30 days from accepted invoice"
},
"riskDetails": "As per tender documents"
},
"language": "en"
}