Tender

Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties

WORCESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

07 Jan 2026 at 11:40

UK4 - Tender Notice
Summary of the contracting process

The Worcester City Council has initiated a procurement process for the "Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties." This tender invites qualified contractors to provide comprehensive servicing and maintenance for air conditioning systems across various council-owned properties, ensuring compliance with F-Gas regulations. The industry categories involved include industrial machinery, construction work, and repair and maintenance services. The contract spans from 1 April 2026 to 31 March 2028, with potential extensions up to three years. The tender is currently at the stage of invitation to tender, with a submission deadline of 4 February 2026. Located in Worcester, UK, the procurement encourages businesses to submit expressions of interest via the Proactis Pro-Contract portal.

This tender presents a significant opportunity for businesses specialising in air conditioning maintenance and repair, offering them a chance to expand their services to public sector clients. Companies with a strong track record in servicing similar systems and a commitment to sustainability and high-quality service delivery would be well-suited to compete. Given the focus on both planned maintenance and emergency repairs, businesses capable of providing 24/7 service and rapid response times are likely to find success. Small and medium-sized enterprises are explicitly encouraged to participate, further fostering business growth and diversification in the region.

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Notice Information

Notice Title

Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties

Notice Description

Worcester City Council is seeking a qualified and experienced contractor to deliver a comprehensive servicing and maintenance programme for air conditioning systems across a range of council-owned properties. This contract covers both planned preventative maintenance and reactive repairs, ensuring systems remain safe, efficient, and compliant with statutory requirements, including F-Gas regulations. The successful bidder will be responsible for: Routine servicing: Two visits per year (main and interim) to inspect, clean, and maintain air conditioning units, following British and EU standards. Emergency call-out service: 24/7, 365-day coverage with a 4-hour response time for urgent repairs. Compliance and reporting: Detailed inspection reports, adherence to health and safety legislation, and maintaining accurate service records. Sites included: A variety of council properties, such as offices, community centres, museums, and depots, some of which are listed or historic buildings. The contract will run from 1 April 2026 to 31 March 2028, with options to extend for up to three additional years. Bidders must demonstrate technical competence, experience in similar contracts, and commitment to sustainability and high-quality service delivery. This is a fantastic opportunity to work in partnership with Worcester City Council's Property Services team, supporting the upkeep of a diverse and historic estate while delivering excellent public services. Please see separate documents for more information. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password, allowing them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

Lot Information

Lot 1

Renewal: an option to extend for a further 2 years and an additional 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0600cc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000992-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42000000 - Industrial machinery

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£55,000 Under £100K
Lots Value
£55,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jan 20261 months ago
Submission Deadline
4 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WORCESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR1 2EY
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Worcester
Electoral Ward
Cathedral
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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