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Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties

Worcester City Council

This public procurement record has 2 releases in its history.

Award

31 Mar 2026 at 14:26

UK7 - Contract Details Notice
Tender

07 Jan 2026 at 11:40

UK4 - Tender Notice
Summary of the contracting process

The contracting process involves Worcester City Council awarding a contract for the servicing and maintenance of air conditioning systems in council-owned properties. The procurement concerns the services category and was completed through an open competition method, falling below the threshold. The awarded contract spans from 1 April 2026 to 31 March 2028, with possible extensions up to 31 March 2031. Key responsibilities include routine servicing, emergency repairs, and compliance with statutory regulations across various sites, including historic buildings. The procurement process, initiated on 7 January 2026, transitioned from the tender stage to award by 31 March 2026.

This tender offers significant opportunity for businesses specialising in air conditioning maintenance and repair services, particularly SMEs experienced in similar contracts. Firms demonstrating technical competence, adherence to British and EU standards, and a commitment to sustainability will thrive. The contract enriches business prospects by fostering a partnership with Worcester City Council, aiding in the upkeep of council properties. With an emphasis on quality service delivery and substantial business growth potential, it appeals to businesses focusing on repair and maintenance services, industrial machinery, and construction work within the United Kingdom.

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Notice Information

Notice Title

Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties

Notice Description

Worcester City Council were seeking a qualified and experienced contractor to deliver a comprehensive servicing and maintenance programme for air conditioning systems across a range of council-owned properties. This contract covers both planned preventative maintenance and reactive repairs, ensuring systems remain safe, efficient, and compliant with statutory requirements, including F-Gas regulations. The successful bidder will be responsible for: Routine servicing: Two visits per year (main and interim) to inspect, clean, and maintain air conditioning units, following British and EU standards. Emergency call-out service: 24/7, 365-day coverage with a 4-hour response time for urgent repairs. Compliance and reporting: Detailed inspection reports, adherence to health and safety legislation, and maintaining accurate service records. Sites included: A variety of council properties, such as offices, community centres, museums, and depots, some of which are listed or historic buildings. The contract will run from 1 April 2026 to 31 March 2028, with options to extend for up to three additional years. Bidders must demonstrate technical competence, experience in similar contracts, and commitment to sustainability and high-quality service delivery.

Lot Information

Lot 1

Renewal: an option to extend for a further 2 years and an additional 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0600cc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029748-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42000000 - Industrial machinery

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£55,000 Under £100K
Lots Value
£55,000 Under £100K
Awards Value
Not specified
Contracts Value
£88,812 Under £100K

Notice Dates

Publication Date
31 Mar 20264 months ago
Submission Deadline
4 Feb 2026Expired
Future Notice Date
Not specified
Award Date
31 Mar 20264 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Worcester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR1 2EY
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Worcester
Electoral Ward
Cathedral
Westminster Constituency
Worcester

Supplier Information

Number of Suppliers
1
Supplier Name

BRAYWHITE & CO LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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