This public procurement record has 2 releases in its history.

Award

30 Jun 2026 at 14:09

Tender

19 Jan 2026 at 15:13

Summary of the contracting process

The procurement process was led by Ipswich Borough Council for servicing Building Management Systems (BMS), specifically involving the maintenance and repair of heating installations at council sites within Ipswich. Completed in June 2026, the contract was awarded to Optimum Controls Services Ltd. The procurement process followed an open method, classified under public authority sub-central government, and emphasised services in the heating sector. The contract, initiated on 19 March 2026 and active until 31 March 2028, is valued at £38,400 with potential renewal options. The tender stage commenced in January 2026, with submission deadlines ending in February of the same year.

This tender provides an opportunity for businesses specialising in building management system services, especially those adept in advanced software systems, sensor calibration, and control system maintenance. SMEs could benefit greatly, fitting the reserved participation criteria. The significant focus on both price and quality (60% and 40%, respectively) suggests an attractive opportunity for organisations that can offer competitive pricing without compromising the service quality required to meet the operational and maintenance needs of Ipswich Borough Council’s facilities. The location within the East of England may particularly appeal to companies locally based or operating within similar regional frameworks.

How relevant is this notice?

Notice Title

BMS Servicing

Notice Description

The Council is looking to appoint a competent and experienced contractor to complete the required servicing of the installed Priva BMS systems, which may include the upgrading of system software, investigation of any active alarms, checking the calibration of sensors, checking the correct switching and operation connecting to control system. These works are required to enable the Council to monitor and maintain the Councils equipment and systems within their sites.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0608ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061346-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services


CPV Codes

45259300 - Heating-plant repair and maintenance work

50531100 - Repair and maintenance services of boilers

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
£38,400 Under £100K

Notice Dates

Publication Date
30 Jun 20262 weeks ago
Submission Deadline
16 Feb 2026Expired
Future Notice Date
Not specified
Award Date
19 Mar 20263 months ago
Contract Period
19 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
IPSWICH BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2DE
Post Town
Ipswich
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified

Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
1
Supplier Name

OPTIMUM CONTROLS SERVICES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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