Notice Information
Notice Title
Provision of Housing Repairs & Maintenance Software
Notice Description
Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council. Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire's specification, appropriate training and post implementation support will be provided to the Council. The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT. All documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable. Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice.
Lot Information
Lot 1
Renewal: The initial contract duration will be 5 years with the option to extend to 20 years on an annual basis
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-060b57
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/005396-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- £1
- Lots Value
- £1
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 Jan 20261 months ago
- Submission Deadline
- 18 Feb 2026Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 19 Apr 2026 - 19 Apr 2031 Over 5 years
- Recurrence
- 2030-11-20
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DENBIGHSHIRE COUNTY COUNCIL
- Contact Name
- Lisa Rainford
- Contact Email
- procurement@denbighshire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- RUTHIN
- Postcode
- LL15 1YN
- Post Town
- Llandudno
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL3 North Wales
- Small Region (ITL 3)
- TLL33 Conwy and Denbighshire
- Delivery Location
- TLL13 Conwy and Denbighshire
-
- Local Authority
- Denbighshire
- Electoral Ward
- Ruthin
- Westminster Constituency
- Clwyd East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/005396-2026
21st January 2026 - Tender notice on Find a Tender -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=357778
Pre-market Engagement Notice (Speculative Notice) details.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-060b57-2026-01-21T15:11:30Z",
"date": "2026-01-21T15:11:30Z",
"ocid": "ocds-h6vhtk-060b57",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PTPG-8659-JMCD",
"name": "Denbighshire County Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PTPG-8659-JMCD"
},
"address": {
"streetAddress": "Wynnstay Road",
"locality": "Ruthin",
"postalCode": "LL15 1YN",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL13"
},
"contactPoint": {
"name": "Lisa Rainford",
"email": "procurement@denbighshire.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.denbighshire.gov.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PTPG-8659-JMCD",
"name": "Denbighshire County Council"
},
"tender": {
"id": "ocds-h6vhtk-060b57",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Provision of Housing Repairs & Maintenance Software",
"description": "Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council. Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire's specification, appropriate training and post implementation support will be provided to the Council. The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT. All documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable. Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKL13",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 1,
"amount": 1,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2026-02-18T12:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-02-10T17:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-03-23T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 1,
"amount": 1,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "Price",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"description": "Quality carries a weighting of 70% and consists of the following: 80% of the 70% is applied to Functionality 10% of the 70% is applied to Service & Support Provision 10% of the 70% is applied to Implementation",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please see procurement documentation."
},
{
"type": "technical",
"description": "Please see procurement documentation."
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-04-20T00:00:00+01:00",
"endDate": "2031-04-19T23:59:59+01:00",
"maxExtentDate": "2046-04-19T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The initial contract duration will be 5 years with the option to extend to 20 years on an annual basis"
}
}
],
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Pre-market Engagement Notice (Speculative Notice) details.",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=357778"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "005396-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/005396-2026",
"datePublished": "2026-01-21T15:11:30Z",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2030-11-20T23:59:59+00:00"
}
]
}
},
"language": "en"
}