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Labeli Cyfnodau Cadw - SharePoint Online / Retention Labels - SharePoint Online

Cyngor Gwynedd

This public procurement record has 3 releases in its history.

TenderCancellation

18 Mar 2026 at 11:55

UK12 - Procurement Termination Notice
TenderUpdate

22 Jan 2026 at 09:15

UK4 - Tender Notice
Tender

21 Jan 2026 at 16:09

UK4 - Tender Notice
Summary of the contracting process

The procurement process involves Cyngor Gwynedd, a public authority in Caernarfon, Wales, managing a tender titled "Labeli Cyfnodau Cadw - SharePoint Online". This tender, associated with the IT services sector, aims to apply retention labels within SharePoint Online to comply with Cyngor Gwynedd's retention schedule. Initially launched on 21st January 2026, the tender underwent multiple stages including updates and eventual cancellation by 18th March 2026. The procurement method followed an open competition approach, with deadlines for submissions set for 20th February 2026 and enquiries concluding on 6th February 2026. Despite the cancellation, the process illustrates the buying organisation's intent to reassess its strategy in alignment with Welsh devolved regulations.

This tender presented potential business growth opportunities, particularly for SMEs or organisations involved in software package and information systems, and IT services such as consulting and support. Given the focus on implementing SharePoint Online retention labels, businesses with expertise in software development and compliance systems were well-suited to compete. The tender was valued at £20,000, providing a substantial opportunity for companies capable of meeting quality and price criteria set at 30% and 70% respectively. Though the tender was cancelled, understanding the requirements may assist businesses in future public contracts with Cyngor Gwynedd and similar authorities.

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Notice Information

Notice Title

Labeli Cyfnodau Cadw - SharePoint Online / Retention Labels - SharePoint Online

Notice Description

Gweithredu ar labeli cyfnodau cadw o fewn SharePoint Online (trwydded E3) er mwyn sicrhau ei fod yn cydymffurfio gyda rhestr gadw Cyngor Gwynedd Apply and implement retention labels within SharePoint Online (E3 license) to ensure that it complies with Cyngor Gwynedd's retention schedule

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060b85
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024507-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
£20,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Mar 20265 months ago
Submission Deadline
20 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Mar 2026 - 30 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cyngor Gwynedd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAERNARFON
Postcode
LL55 1SH
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL32 Gwynedd
Delivery Location
TLL12 Gwynedd
Local Authority
Gwynedd
Electoral Ward
Canol Tref Caernarfon
Westminster Constituency
Dwyfor Meirionnydd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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