00422-AST South West - Gas and Renewable repairs and Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-061138-2026-01-28T16:05:11Z",
    "date": "2026-01-28T16:05:11Z",
    "ocid": "ocds-h6vhtk-061138",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVMT-4274-HPBN",
            "name": "Stonewater Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVMT-4274-HPBN"
            },
            "address": {
                "streetAddress": "Suite C, Lancaster House,, Grange Business Park, Enderby Road",
                "locality": "South West region",
                "postalCode": "LE8 6EP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "name": "Gemma Wheatley",
                "email": "Gemma.wheatley@stonewater.org",
                "telephone": "+44 1384471065"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVMT-4274-HPBN",
        "name": "Stonewater Limited"
    },
    "tender": {
        "id": "00422-AST",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "00422-AST South West - Gas and Renewable repairs and Maintenance",
        "description": "Competitive Flexible Procedure (including a short listing stage) DEADLINE FOR THE shortlisting PSQ stage is Monday 2nd March 2026. The contract to be procured is the Gas heating repair and maintenance 5-star contract and Renewable heating repair and maintenance 3-star contract for the Stonewater Southwest region following expiry of the existing contract by the incumbent service provider. Stonewater's intention is to appoint a service provider for the Southwest Region to provide a 24-hour 7 days a week year-round fully comprehensive servicing, gas safety check, issuing of Landlord Gas Safety Record (LGSR) and responsive repair service to all Stonewater properties. This shall include all contracted and non-contracted properties as required. Non-contract properties are homes that are not currently included within the core servicing contract but may still require works under this agreement. These may include, for example, newly built properties that remain within their developer defect period or homes that are added to Stonewater's portfolio during the contract term. This includes, but is not limited to, systems which use gas, oil solid fuels or renewable technologies. The only exception being electrically heated homes, unless \"wet\" electrical flow boiler, such as Amptec and Electromax. The Contract will be for an initial term of 3 years, extendable at the Client's sole option for a period of 1 year + 1 year, giving a total of 5 years] (the Term). To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1003051988",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45232141",
                        "description": "Heating works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331100",
                        "description": "Central-heating installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50511000",
                        "description": "Repair and maintenance services of pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 12000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1 Initial Screening Assessment and Conditions of Participation Stage 2 and 3 - Quality and Price Evaluation Stage 4 - Clarification Meeting (if required) Stage 5 - Final Decision and Board Approvals"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://www.delta-esourcing.com/respond/5397K5E2BJ",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-03-02T12:00:00+00:00",
        "enquiryPeriod": {
            "endDate": "2026-02-18T16:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-31T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 12000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Submission",
                            "description": "Written Bid",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Pricing Submission",
                            "description": "Pricing Bid",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-06-10T00:00:00+01:00",
                    "endDate": "2030-06-09T23:59:59+01:00",
                    "maxExtentDate": "2032-06-09T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional Extension of 12 months + 12 months subject to contract terms and conditions"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1003063006",
                "documentType": "biddingDocuments",
                "url": "https://www.delta-esourcing.com/respond/5397K5E2BJ"
            },
            {
                "id": "007724-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/007724-2026",
                "datePublished": "2026-01-28T16:05:11Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "The parties acknowledge that, throughout the Contract Term, operational, regulatory, financial, or practical circumstances may arise that require adjustments to the scope, requirements, deliverables, timelines, or overall coverage of this Contract. In recognition of this possibility, the parties agree that the contracting authority reserves the right to review, amend, or refine the Contract as necessary to ensure continued alignment with organisational needs, legal obligations, and evolving project conditions. Any such modifications will be communicated to the Contractor and implemented in accordance with the agreed change control or variation procedures. General Safeguards (a)Modifications must be documented, justified, and approved in writing by the Contracting Authority. (b)Changes must be proportionate and necessary to ensure continued provision of services. (c)No modification to the contract can change the estimated value of the contract by more than 50% of the contract value."
    },
    "language": "en"
}