Planning

Preliminary market Engagement - RFI - Fleet Key Management System

THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE

This public procurement record has 1 release in its history.

Planning

29 Jan 2026 at 12:18

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Warwickshire is currently in the planning stage of a procurement process for a Fleet Key Management System, classified under the 'goods' category. The initiative focuses on gathering information via a Request for Information (RFI), anticipating potential tender opportunities. This preliminary market engagement seeks responses from suppliers by 18th February 2026. The procurement is compliant with the Procurement Act 2023 and contemplates future competitive tendering. The Commissioner is located at Warwickshire Police Headquarters in Leek Wootton, CV35 7QB, United Kingdom.

This tender represents an opportunity for businesses with expertise in hardware, vehicle-fleet-support services, and installation services of specialised machinery to demonstrate their capabilities. Small and medium-sized enterprises (SMEs) are particularly encouraged to express interest, as the procurement strategy includes provisions for SME participation. Businesses with strong technical and functional expertise in the aforementioned services could significantly benefit by participating in this potential procurement process starting from July 2026, with an estimated contract value range between £150,000 and £200,000.

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Notice Information

Notice Title

Preliminary market Engagement - RFI - Fleet Key Management System

Notice Description

Warwickshire Police is considering future options for the provision of a Fleet Key Management System. We would therefore like to invite suppliers to provide a summary of their relevant experience in providing such systems. This exercise is purely for the purpose of information gathering in order to inform the procurement strategy going forward. It should be noted that any future purchase may be subject to a full competitive tendering procedure in accordance with the provisions of the Procurement Act 2023 as applicable. A full specification of technical, functional and non-functional requirements would be provided within the tender documentation. All expressions of interest should me made via the Warwickshire Police In-tend tendering portal accessible via the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home. You can view the tender details via the 'Tenders' tab. However to view the procurement documents you must register/ log in. To register please go to the 'Portals' section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the 'Tenders' section to access the tender and the documents. Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal.

Planning Information

Request for Information (RFI) exercise. To respond to this RFI please complete the RFI questionnaire at the end of this document and upload via our tendering portal: https://sell2.in-tend.co.uk/blpd/home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0611eb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007997-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

44316400 - Hardware

44500000 - Tools, locks, keys, hinges, fasteners, chain and springs

50111110 - Vehicle-fleet-support services

51540000 - Installation services of special-purpose machinery and equipment

51611100 - Hardware installation services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jan 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
13 Apr 20262 months to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE
Contact Name
Not specified
Contact Email
procurement@warwickshire.police.uk
Contact Phone
Not specified

Buyer Location

Locality
LEEK WOOTTON
Postcode
CV35 7QB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Warwick All Saints & Woodloes
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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